Building Enterprise Coordinator

Discover Space; Colorado Springs, Northern (CO, KY); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid basic life and AD&D

401(k) with employer contribution

Paid holidays and generous PTO

Job summary

Space Foundation in Colorado Springs seeks a Building Enterprise Coordinator to provide administrative and operational support for facilities operations, vendor services, and capital projects. You will coordinate contractors, maintain documentation, and ensure regulatory compliance while enabling efficient, safe, and reliable facility operations.

The role emphasizes proactive coordination, process improvement, and exceptional customer service, with a focus on cross-department communication and

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Minimum two years of facilities administration/operations/office management experience.
• Experience coordinating vendors, contractors, purchasing, and projects preferred.
• Experience with CMMS/work order systems preferred.
• Strong multitasking and deadline-driven abilities.

Responsibilities

• Provide administrative and operational support to the Director of Facilities and Facilities Department.
• Coordinate daily departmental operations, priorities, schedules, and workflow.
• Maintain departmental financial records, including invoices and purchasing documentation.
• Maintain department records, vendor contracts, and regulatory documents per retention policies.
• Prepare, edit, and distribute correspondence, reports, and manuals.
• Coordinate calendars, meetings, and minutes; support event logistics.
• Monitor facilities work orders and vendor coordination to ensure timely completion.
• Assist with procurement activities and tracking vendor documentation.
• Maintain inventories of maintenance materials and tools.

Skills

Organizational skills

Time management

Written and verbal communication

Prioritization

Customer service

Documentation accuracy

Proficiency in MS Office

CMMS/work order software

Education

High school diploma or equivalent

Associates degree in Business Administration/Facilities Management/Operations Management

Tools

CMMS platforms

Work order systems

Facilities management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Building Enterprise Coordinator

3 days ago Requisition ID: 1096

Salary Range: $24.00 To $26.00 Hourly

DEPARTMENT:Finance & Enterprise Support

REPORTS TO: Director of Facilities

POSITION SUMMARY / OBJECTIVE:

The Building Enterprise Coordinator provides administrative and operational coordination for building operations, facilities management, vendor services, capital projects, and enterprise support initiatives. Serving as the primary administrative liaison for the Facilities Department, this position coordinates contractors, manages departmental documentation and financial records, supports regulatory compliance, and facilitates communication across the organization to ensure efficient, safe, and reliable facility operations. The role contributes to organizational effectiveness through proactive coordination, process improvement, exceptional customer service, and operational excellence.

RESPONSIBILITIES:

The following describes the representative responsibilities of this position and is not intended to be an all-inclusive list of duties:

• Provide administrative and operational support to the Director ofFacilitiesand theFacilitiesDepartment.
• Coordinate daily departmental operations, priorities, schedules, and workflow.
• Maintain departmental financial records, including invoice processing, coding, reconciliation, expenditure tracking, and purchasing documentation.
• Maintain department records and documentation, including vendor contracts, certificates of insurance, warranties, inspection reports, permits, emergency preparedness documentation, and regulatory records in accordance with established retention policies.
• Prepare, edit, and distribute correspondence, reports, procedures, manuals, presentations, and other business documents.
• Coordinate department calendars, meetings, agendas, meeting minutes, and supporting materials.
• Attend organizational planning meetings to coordinatefacilitysupport for operational activities, programs, and special events.
• Coordinate and monitorfacilitieswork requests through the computerized maintenance management/work order system to ensure timely completion, documentation, and communication.
• Coordinate vendors, contractors, consultants, and service providers for maintenance, inspections, repairs, preventative maintenance, and capital improvement projects.
• Assist with procurement activities, including obtaining quotations, preparing Requests for Proposal (RFPs), tracking vendor documentation, and monitoring purchasing activities.
• Maintain inventories of maintenance materials, equipment, tools, and operational assets required to supportfacilityoperations.
• Assist with planning and logistical coordination for organizational events requiringfacilitiessupport.
• Track departmental projects, action items, preventive maintenance schedules, inspections, and follow-up activities to ensure deadlines and compliance requirements are met.
• Serve as the primary liaison between theFacilitiesDepartment and internal departments to coordinate service requests, communicate project updates, and resolve routine operational issues.
• Support regulatory compliance by maintaining inspection schedules, life safety documentation, maintenance records, and required operational files.
• Identify opportunities to improve departmental processes, efficiency, customer service, and operational effectiveness.
• Perform other duties and special projects as assigned.

SUPERVISORY RESPONSIBILITIES:

• This position has no direct supervisory responsibilities.

BUDGETARY RESPONSIBILITIES:

• Supports departmental purchasing, invoice processing, expenditure tracking, and financial documentation.
• Does not have direct budget authority.

COMPETENCIES:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple projects in a fast-paced environment.
• Strong customer service orientation with exceptional interpersonal skills.
• Ability to work independently while exercising sound judgment.
• Strong attention to detail and documentation accuracy.
• Proficiency in Microsoft Office Suite and computerized maintenance management (CMMS) or work order software.
• Strong analytical and problem‑solving skills.
• Ability to build productive working relationships with employees, leadership, contractors, vendors, and external partners.
• Commitment to professionalism, confidentiality, and continuous improvement.

QUALIFICATIONS:

• High school diploma or equivalent required; Associate’s degree in Business Administration,FacilitiesManagement, Operations Management, or a related field preferred.
• Minimum of two (2) years of progressively responsible experience infacilitiesadministration, operations, project coordination, or office management.
• Experience coordinating vendors, contractors, purchasing, and operational projects preferred.
• Experience withfacilitiesmanagement software, CMMS platforms, or work order systems preferred.
• Demonstrated ability to manage multiple priorities with minimal supervision.

PHYSICAL DEMANDS:

This position requires extended periods of sitting, standing, walking, and frequent use of a computer and other standard office equipment. Occasional lifting, carrying, pushing, or moving materials weighing up to 50 pounds may be required. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the position.

WORK ENVIRONMENT:

This position is primarily performed in a professional office environment with frequent interaction throughout the facility. Occasional work in warehouses, mechanical rooms, construction areas, or outdoor environments may be required while supporting facilities operations, inspections, projects, and organizational events. Travel to off-site meetings or organizational events may occasionally be required.

JOB STATUS:

• FLSA Classification: This position is classified as non-exempt according to guidelines of the Fair Labor Standards Act and, as such, an individual in this position is eligible to receive overtime pay for hours worked in excess of forty (40) hours per calendar week.
• Employment Status: Full-time: This position is full-time in nature. An individual in this position will work a schedule consisting of 40 hours per week.
• Work Location: This position’s primary work site is the headquarters location in Colorado Springs, CO. The nature and responsibilities of this position are such that it is eligible for alternative worksite arrangements, such as working from home or telecommuting, on an occasional, infrequent and/or as needed basis. Space Foundation’s current hybrid policy allows for two work-from-home days per week.
• Schedule: The position’s usual business days are Monday through Friday, and its usual business hours are 8:00 A.M. to 5:00 P.M. in the time zone in which it is located.

BENEFITS :

Space Foundation offers a comprehensive benefits package including:

• Medical, dental, and vision insurance
• Employer-paid basic life and AD&D coverage
• Short- and long-term disability insurance
• 401(k) plan with employer contribution
• Paid holidays and generous paid time off
• Access to employee assistance program (EAP)

EQUAL EMPLOYMENT OPPORTUNITY:

Space Foundation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable law.