Budget Operation Specialist

Ledger Run, Inc.; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Ledger Run, Inc. is seeking a skilled professional to manage global site budget processes within clinical trials. The ideal candidate will have a Bachelor's degree or equivalent experience and at least two years of relevant work history, particularly with contracts and budgets.

Key responsibilities include reconciling sponsor documents, responding to budget inquiries, and maintaining effective communication with sites and clients. Strong proficiency in Microsoft Excel and excellent organizational skills are essential for success in this role.

Qualifications

• Minimum of two years of experience in clinical trials or related setting.
• Experience with investigator contracts, budgets and site payments.
• Ability to proof-read and detect errors in math and grammar.

Responsibilities

• Perform and manage study-specific, global site budget processes.
• Reconcile sponsor-specific documents including budgets and payment terms.
• Respond to budget related inquiries from sites, CROs, and sponsors efficiently.

Skills

Excellent verbal and written communication skills

Advanced knowledge of Microsoft Excel

Proficient in Microsoft Word

Proficient in Microsoft SharePoint

Proficient in Microsoft Outlook

Excellent organization and time-management skills

Capable of working independently

Education

Bachelor's degree or equivalent in experience

Job description

QUALIFICATIONS & EXPERIENCE

Bachelor's degree or equivalent in experience

Minimum of two years of experience in clinical trials or related setting

Experience with investigator contracts, budgets and site payments

Proficient understanding of protocol amendments, amendment effective dates, changes to subject visits and how these changes affect contracts and payments

Must possess excellent verbal and written communication skills and communicate professionally with clients

Must have advanced knowledge of Microsoft Excel

Must be proficient in Microsoft Word, SharePoint and Outlook

Must have excellent organization and time-management skills

Must be able to learn quickly, be comfortable with new technology systems and adapt to system changes

Capable of working independently and being proactive in a team

Demonstrates proficiency in performing under pressure and meeting deadlines efficiently

Ability to proof-read and detect errors in math and grammar

Proficient understanding of basic accounting and budgeting is recommended

DUTIES & RESPONSIBILITIES

Perform and manage study-specific, global site budget processes

Reconcile information from sponsor-specific documents including budgets and payment terms in contracts, amendments, ancillary agreements and study protocols

Site set up in ClinRun

Entry of baseline/template budgets

Entry of site-specific budget information

Entry of budget amendments

Entry of payee information

Respond to budget related inquiries from sites, CROs, and sponsors efficiently and effectively

Follow up with investigative sites, CROs, or Sponsors to resolve any budget issues

Understand global contract terms, budgets, and payment schedules

Ensure that budgets for investigative sites are aligned with the contract and/or amendment(s)

Comprehend global payment terms and processes

Build and maintain excellent relationships with sites, colleagues, and clients

Maintain study-related information to use as reference in daily duties

Stay abreast of changes in studies and in contracts

Other duties as required and assigned by designated team lead. These may, on occasion, be unrelated to the position described here.