Budgeting Specialist

Medasource; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

Medasource is seeking a budget analyst to serve as the primary contact for investigators and study teams within an assigned portfolio of clinical trial budgets. You will develop complete internal budgets, apply inflation and margins, and ensure all research procedures, subject costs, personnel, and admin fees are accounted for.

You will review amendments for impact to budget and contract, maintain transparency with study teams, and act as the liaison to central office on pre-award processes.

Qualifications

• Bachelor's degree required in accounting/finance/healthcare field.
• Two+ years experience developing and negotiating budgets.
• Prior experience in clinical research and/or research billing compliance.
• Strong understanding of research billing compliance including NCCDs and CMS policy.
• Analytical, mathematical, and accounting skills to produce accurate data and recommendations.
• Advanced knowledge and expertise in the use of Excel.
• Excellent communication skills (oral, written, interpersonal).

Responsibilities

• Serve as primary contact for investigators and study teams for assigned budgets.
• Develop complete internal budgets using billing grid with inflation and margins.
• Review study amendments for budget/contract impact and initiate changes.
• Maintain transparency with study teams on budget status.
• Act as liaison between department/investigator and central office for pre-award budgeting.
• Release study for activation after central office processes complete.
• Collaborate with Research finance to load budgets into system and create chart strings.
• Enter finalized sponsor invoicing terms in the management system with visit descriptions and payments.
• Coordinate with sponsored projects staff to reflect final negotiated budgets and terms in agreements.
• Negotiate with sponsor to achieve satisfactory reimbursement schedule.

Skills

Analytical skills

Mathematical skills

Accounting

Education

Bachelor's degree in accounting, finance, or healthcare related field

Tools

Excel

Job description

This position will serve as the primary point of contact for investigators and study teams within an assigned portfolio for clinical trial budgets.

Job Responsibilities:

• Using the internal billing grid/prospective reimbursement analysis, develops a complete internal budget assuring that all research procedures, subject, personnel, and administrative fees are accounted for. Applies appropriate inflation and margin rates.
• Other duties as assigned
• Reviews study amendments for impact to budget and contract, and initiates those processes when necessary.
• Maintains transparency with study teams as to status of budget.
• Serves as the primary liaison between the department/investigator and central office on all matters of study pre-award budget processes.
• Releases the study for activation when central office processes are complete, and budget and contract are final.
• Collaborates with Research finance to load an appropriate budget into PeopleSoft and create the chart string.
• Enters finalized sponsor invoicing terms are entered into Clinical Research Management system, including appropriate visit descriptions and payments, invoiced separately procedures, optional procedures, subject stipend and travel terms, and other reimbursable items.
• Collaborates with sponsored projects staff to ensure final negotiated budget and billing terms are incorporated into executed clinical trial agreement.
• Compares completed internal budget against sponsor offer and negotiates with sponsor until a satisfactory reimbursement schedule is obtained.

Requirements:

• A Bachelors degree in accounting, finance, or healthcare related field required.
• Two (2) or more years experience developing and negotiating budgets.
• Prior experience in clinical research and/or in research billing compliance required.
• A working understanding of research billing compliance, including National Coverage Determinations (NCCDs) for coverage of routine costs and the CMS Clinical Research Policy required.
• Analytical, mathematical, and accounting skills to produce accurate data and/or recommendations.
• Demonstrated advanced knowledge and expertise in the use of Excel.
• Excellent communication skills (oral, written, and interpersonal) to effectively interpret instructions, convey and present information, and interact with a wide variety of people, in a helpful, effective, and informative manner using tact and diplomacy.

Preferred Qualifications:

• Preferred Qualifications: Prior experience as a study coordinator is highly desirable.
• Knowledge of pre-and post-award grant management desired.
• Prior experience with oncology clinical trials desired.
• Competencies: Action oriented, Functional/technical skills, Interpersonal skills, Organizational skills, Analytical skills, Time management, and Written communications.