Budget & Grants Contract Specialist I

New York State Division of Criminal Justice Services; City of Albany (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

New York State Division of Criminal Justice Services seeks a Contract Management Specialist Trainee 1, NS to support the Local Assistance Voucher Unit within the Office of Budget and Finance. The role involves voucher review, fiscal monitoring, and closeout activities, with opportunities for advancement to Trainee 2 or higher based on performance and education.

The position supports processing payments, assisting with audits, and contributing to the agency’s transition to new financial systems.

Qualifications

• 4 years of contract management and related budgets experience or equivalent.
• Experience with audit requests from federal, state, and internal auditors is preferred.
• Familiarity with grants, vouchers, and fiscal closeout processes is desirable.

Responsibilities

• Provide technical assistance on voucher processing according to rules and regulations.
• Respond to audit inquiries from federal, state, and internal auditors.
• Process payments for disallowances and notify grantees.
• Prepare and update procurement and budgeting procedures.
• Conduct fiscal closeout of contracts and ensure funds are properly managed.

Skills

Contract management

Budgeting

Negotiation

Fiscal management

Audit response

Education

Associate degree substitution allowed

Bachelor’s degree substitution for experience

Tools

Accounting systems

Budget tracking tools

Job description

New York State Division of Criminal Justice Services seeks a Contract Management Specialist Trainee 1, NS to support the Local Assistance Voucher Unit within the Office of Budget and Finance. The role involves voucher review, fiscal monitoring, and closeout activities, with opportunities for advancement to Trainee 2 or higher based on performance and education.

The position supports processing payments, assisting with audits, and contributing to the agency’s transition to new financial systems.