BUDGET & DATA MANAGER - 72003832

Florida; Tallahassee (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

Florida Department of Management Services (DMS) seeks a Budget & Data Manager for the Division of State Purchasing in Tallahassee. The role focuses on managing the division’s budget, forecasting expenditures, and reviewing all purchases and vendor agreements to ensure funds are used prudently.

You will also oversee data quality, generate executive summaries, and support procurement oversight with accurate reporting.

Qualifications

• Four years of progressively responsible experience in the business, accounting, or statistical field; college experience can substitute for the required experience.
• Experience interpreting statutes and administrative rules is preferred.

Responsibilities

• Assist with management and administration of the Division of State Purchasing’s budget, including tracking expenditures and forecasting.
• Review purchases and agreements as budget manager and make recommendations based on available funds.
• Respond to budget inquiries from the department or other entities.
• Oversee data quality, identify inconsistencies, and recommend corrections or highlights of suspect data.
• Prepare reliable reports and templates to support procurement oversight and trust fund management.

Skills

Budget management

Data analysis

Reporting

Quality assurance

Customer service

Job description

Requisition No:885872

Agency: Management Services

Working Title: BUDGET & DATA MANAGER - 72003832

Budget & Data Manager

Division of State Purchasing

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

Specific responsibilities of the Budget & Data Manager position include, but are not limited to, the following:

The Budget & Data Manager assists with the management and administration of the Division of State Purchasing’s budget, including tracking expenditures, balancing budget sheets, and forecasting. This position reviews all purchases and agreements, making sound recommendations based on available funds, and responds to budget inquiries as requested by the department or other entities.

Additionally, the Budget & Data Manager compiles and evaluates data to identify inconsistencies or quality issues such as duplicate or missing records and recommends whether to correct, exclude, or highlight suspect data. The position oversees and provides quality assurance for overviews and executive summaries of data sets, analysis, projections, or trends identified for procurement, purchasing oversight, and trust fund management. This position and its subordinates support day-to-day operations of the Division while providing excellent customer service to internal and external stakeholders.

Supervision

• Assigns balanced workloads; ensures quality of work and that deadlines are met; monitors productivity, attendance, and professionalism in the workplace.
• Complete timesheets and manage employee leave and attendance.
• Define employee performance goals, monitor, and regularly provide feedback.
• Initiates change effectively and adapts to necessary changes in operations; motivates employees to have a positive attitude towards operational changes.
• Creates, manages, and maintains procedures and desk guides for all functions of this position.

Budget Management

• Assist with the management and administration of Division budget, including but not limited to tracking expenditures, balancing budget sheets and forecasting.
• Review all purchases and agreements as budget manager, and make recommendations based on available funds.
• Respond to budget inquiries as requested by the department or other entities.

Reporting

• Preparation of reports that are reliable, valid, and reproducible in support of the Division’s powers, duties and functions.
• Creation of reporting templates to assist others in gathering and analyzing appropriate data.
• Finding efficiencies in reporting procedures for better data analysis.

Quality Assurance

• Perform Quality Assurance Review of price sheets and solicitation tabulations.
• Validate reporting from vendors and internal/external customers.
• Review data processes and recommend changes.
• Creates, manages, and maintain procedures and desk guides for all functions of this position.

Other duties as assigned

Qualifications:

Minimum:

• Four years of progressively responsible experience in the business, accounting, or statistical field. College experience can substitute for the required experience.
• Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.423 requires.

Preferred:

• Experience managing or assisting with budgets, reviewing purchases, tracking available funds, working with purchasing/procurement processes, and advising staff or leadership on spending.
• Experience creating reports, validating data, developing reporting templates, analyzing trends, improving reporting processes, and ensuring data is accurate and reproducible.
• Experience Interpreting and applying statutes, administrative rules, departmental policies, and contractual requirements. Experience researching regulations and turning them into procedures.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our agency recruiter for guidance and answers to questions through the following provided email addresses:
[e-mail]
[e-mail].
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. For purposes of requesting reasonable accommodations, as mentioned above, the agency hiring authority is the DMS Human Resources office, which the candidate can reach at [phone].
Successful completion of background screening will be required for this position.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .