Director of Procurement & Program Management

City of New York; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Agency DEPT OF ENVIRONMENT PROTECTION in New York City seeks a permanent Administrative City Planner (10053) to lead programs and capital/expense projects within the Bureau of Wastewater Treatment. The role requires strong management, budgeting, and cross-agency collaboration across engineering and procurement teams.

The Director will drive performance metrics, oversee bid processes, and coordinate with the Office of Management and Budget to ensure successful delivery of urban planning

Qualifications

• A baccalaureate degree with four (4) years of full-time experience in city planning, including at least 18 months in a managerial capacity.
• Graduate work leading to an advanced degree in city planning or related field may substitute for up to two years of non-managerial experience.
• Graduate degree in law may substitute for two years of non-managerial experience.

Responsibilities

• Provide leadership and management for programs, projects and initiatives to drive goals, timelines, and resource planning.
• Develop and implement performance metrics and KPIs to improve efficiency and effectiveness.
• Oversee budgeting and procurement processes, including bid packages, change orders, payments, and contract closeouts.
• Ensure adequate engineering resources for TOCs and JOCs, aligning with BEDC and NYPA coordination needs.

Skills

Strategic leadership

Project management

Budget oversight

Interagency liaison

Communication skills

Education

Bachelor's degree in urban planning or related discipline; 4 years managerial city planning experience

Job description

***Only those currently serving as a permanent or probable permanent, i.e. probationary, Administrative City Planner will be considered. ***

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.

The BWT Director of Procurement and Program Management ("Director") will manage two Divisions in BWT and is responsible for programmatic oversight of:

1. Procurement of all BWT contracts and goods and services, including but not limited to: repair and maintenance contracts, construction Job Order Contracts (JOC), consultant Task Order Contracts (TOCs) for planning, design and construction management services, capital construction contracts, consultant contracts for master planning and regulatory compliance, as well as small purchases and open market orders. Contract procurements must be delivered based on operational requirements and capital plan registration targets. Includes processing of all contract payments managed in BWT as well as timely processing of change orders, subcontractors, renewals, and time extensions.


2. Management of BWT’s $390M annual expense budget, including but not limited to: expense budget planning, tracking of expenditures with key program areas per fiscal year (e.g. biosolids, chemicals, residuals, repair and maintenance, goods and services, etc.), identifying new needs and leading development of funding request justifications for Budget Plan submissions.


3. BWT’s BEDC and NYPA coordination programs, which are responsible for overseeing multi-million dollar delivery programs and ensuring that projects delivered by these entities meet BWT’s requirements for technical scope, align with BWT’s design guidelines, and meet operability and maintainability requirements.


4. BWT’s JOC and TOC programs to: track contract utilization, spending, ensure that there are no gaps in service, and vendors are performing as required by the contract.

The successful candidate will serve on the Bureau's Senior Leadership Team (SLT) and will be a self-motivated individual with advanced communication skills, a solid working knowledge of program management procedures, budgeting and procurement, and engineering practices so as to facilitate successful planning, funding, procurement, design and construction of both capital and expense infrastructure projects. The successful candidate will be a primary liaison for BWT to several oversight offices, including: Office of Engineering Audits, Agency Chief Contracting Office, Budget Office, and Bureau of Legal Affairs. The candidate will also provide support on presentations to the Office of Management and Budget.

The Director reports directly to the BWT Assistant Commissioner of Engineering and will be tasked with developing and utilizing consistent and reliable means and methods for the Bureau in the examination and tabulation of data, analysis and reports. The Director is expected to bring programmatic improvements to all levels of responsibility through analysis, development of Key Performance Indicators (KPls), and adoption of industry best practices.

The Director will be engaged in the following initiatives:

• Leadership: Provide leadership and management for programs, projects and initiatives facilitating team efforts and helping to define goals, timelines, resource requirements and planning. Lead the Directorship in improving efficiencies and effectiveness at all levels.


• Continuous Improvement: Improved business practices and work environment across the Directorship. Lead the development of performance metrics and Key Performance Indicators. Develop means to capture and document improvement investments, savings and efficiencies gained.


• Budgeting and Procurement: Provide expense financial planning to ensure spend plans and commitment plans are successfully tracked and met. Support programmatic development and tracking of bid packages, change orders, payments and contract closeouts. Interface with financial and contracting offices both within and outside the Agency as appropriate.


• Engineering Resources: Ensure resources for engineering work are always in place in the areas of Task Order Contracts (TOCs) for design and related engineering services for investigations, studies, assessments and, Job Order Contracts (JOCs) for the construction work. Also ensure that resources for engineering work related to the BEDC and NYPA Coordination programs are adequately serving BWT’s operational needs.

ADMINISTRATIVE CITY PLANNER - 10053

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four (4) years of full-time experience in city planning, at least eighteen (18) months of which must have been in a managerial capacity; or


2. Education and/or experience which is equivalent to "1" above. However, a baccalaureate degree and eighteen (18) months of managerial experience in city planning is required of all candidates. Graduate work leading to an advance degree in city planning or related field may be substituted for up to two (2) years of the non-managerial experience on a year-for-year basis. Graduation from an accredited United States Law School may be substituted for two (2) years of non-managerial experience.

Preferred Skills

• In depth knowledge of project management and capital project delivery.


• In depth knowledge of NYC’s procurement process, including PASSPort.


• In depth knowledge of expense budget planning and tracking.


• Experience in leading and directing high-performance teams.


• High-level functional technical knowledge and skill in a large organization, public utility, or wastewater programs.


• Knowledge of whole systems analysis, process reengineering, process improvement, lean management philosophy, six sigma or other related continuous improvement processes.


• Strong organization and project management skills. Ability to manage multiple tasks and experience working and managing complex systems across large number of stakeholders.


• Advanced knowledge of general management, project management, personnel management, and supervisory techniques and principles.


• Strong written and verbal communication skills and experience with diverse workforce.


• Strong understanding of computer programs and their use in optimizing systems.


• Experience with NYC budgeting and procurement.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.