Budget Clerk / Secretary

Palo Alto Unified School District

Palo Alto (CA)

On-site

USD 96,679,000 - 128,858,000

Full time

7 days ago

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Benefits offered by this job

Prorated Cost for Part-Time Employees

Job summary

Palo Alto Unified School District is seeking a Budget Clerk / Secretary to support the Special Education Department. 11 months per year, 7 hours per day, full-time in Palo Alto, CA. The role involves budgeting, clerical duties, and payroll related tasks.

Qualifications include an Associate's degree or equivalent, 2+ years accounting experience, and experience in the secretarial field. The position reports to the Assistant Principal and requires strong organizational skills.

Qualifications

Associate's degree or equivalent required.
Two years of progressively responsible accounting experience in the maintenance of financial or statistical records.
Experience in the secretarial field required.
Overview: Under general supervision, maintain accounts on computer spreadsheets and assist the Assistant Principal with clerical tasks.

Responsibilities

Assist in the preparation of the annual budget by Department, in detail.
Set up spreadsheets for all accounts in the approved Budget.
Type purchase orders and requisitions for direct purchases and equipment replacements.
Post all encumbrances regularly; monitor accounts for budget balance.
Maintain monthly financial and statistical reports of records and accounts.
Receive and post purchase orders; file accordingly.
Process labor vouchers for part-time and student help and manage petty cash.

Education

Associate's degree or equivalent

Two years accounting experience

Secretarial experience

Job description

Budget Clerk / Secretary at Palo Alto Unified School District

Application Deadline

9/28/2026 11:55 PM Pacific

Date Posted

9/18/2026

Contact

Marilyn Munoz

Number of Openings

Salary

Pay Range

$33.74 - $44.97 Per Hour

Add'l Salary Info

Range 26 on the Classified Salary Schedule

Length of Work Year

11 Months / 7 Hours per day

Employment Type

Full Time

Location

Palo Alto Unified School District

Department

Special Education Department

Benefits

Prorated Cost for Part-Time Employees

Job Summary

QUALIFICATIONS: EDUCATION/EXPERIENCE

Associate's degree or equivalent required;
Two years of progressively responsible accounting experience in the maintenance of financial or statistical records;
Experience in the secretarial field required;
Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work. OVERVIEW: Under general supervision, maintain a variety of accounts on computer spreadsheets for the school budget, serve as Secretary to the Assistant Principal, assist the Assistant Principal by relieving them of clerical detail, perform a wide variety of responsible clerical work, and do related work as required. RESPONSIBILITIES:
Assist in the preparation of the annual budget by Department, in detail;
Set up spreadsheets for all accounts in the approved Budget;
Type purchase orders and requisitions for direct purchases and replacement of equipment for supplies from the warehouse; type requisitions for building and grounds improvements and repairs;
Post all encumbrances on a regular basis; monitor each account to determine if there is sufficient budget balance;
Maintain monthly financial and statistical reports of records and accounts;
Receive purchase orders and completed maintenance orders; post and file;
Calculate and type labor vouchers for part-time, regular, and student help, and post them to proper accounts; maintain petty cash fund;
Compose letters to vendors regarding purchases, repairs, etc., and contact proper sources for the repair of office and school equipment;
Expedite orders for Teachers and provide information to Teachers and students on payroll, purchases, and budget information;
Assist with the scheduling of school facilities involving permits and invoices;
Process trip tickets for athletic and field trips, maintain inventory files for equipment.