Service Clerk III - Accounting Clerk

Campbell Union High School District; San Jose (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Family coverage options

Job summary

Campbell Union High School District is seeking an Accounting Clerk to support the Fiscal Services team. The role entails clerical financial work, data entry, accounts payable processing, and journal entries under the Director of Fiscal Services.

You will handle receipts, coding of income, and maintain financial records in accordance with state, federal, and district policies. The position offers a 260-day calendar with full-year duties and a comprehensive benefits package, including health plans

Qualifications

• High school graduate required.
• Experience with financial recordkeeping and basic bookkeeping.
• Two years of training or experience in school district accounting.
• Knowledge of financial recordkeeping terminology and methods.
• Ability to perform clerical work accurately using computer and spreadsheets.
• Establish cooperative relations with staff and the public.
• Meet the public and district employees tactfully.

Responsibilities

• Gather, assemble, tabulate, and check financial and statistical data.
• Prepare accounts payable payments using computers and automated systems.
• Receive and code income; issue receipts as appropriate.
• Investigate and resolve payment and receipt problems promptly.
• Prepare and process journal entries.
• Maintain, process, and file financial documents and reports.
• Review financial reports for accuracy; perform other duties as assigned.

Skills

Financial recordkeeping

Accounts payable

Accounts receivable

Data entry

Communication

Education

High school diploma

Two years financial records experience

Tools

Accounting software

Spreadsheets

Job description

• CSEA Salary Schedule Range 6, ($60,498.92 - $85,142.65 annually)
• 260 day work calendar, 8 hours per day, 12 months
• Generous health benefit options, including several that require no employee contribution for full family coverage
• Employees are members of the California School Employees Association Union

Calendar And Compensation

• CSEA Salary Schedule Range 6, ($60,498.92 - $85,142.65 annually)
• 260 day work calendar, 8 hours per day, 12 months
• Generous health benefit options, including several that require no employee contribution for full family coverage
• Employees are members of the California School Employees Association Union

Job Summary

The Accounting Clerk, under the direction of the Director of Fiscal Services or designee, performs clerical work involving the preparation and maintenance of financial and statistical records, balances and reconciles accounts, prepares payments, processes documents related to financial matters, issues receipts in accordance with the generally accepted accounting principles of the California School Accounting Manual, legal requirements of the state and federal agencies, and the Campbell Union High School District Policies and Regulations.

Primary Responsibilities And Duties

• Gathers, assembles, tabulates, and checks financial and statistical data.
• Prepares accounts payable payments using the computer and other automated systems.
• Receives and codes income issuing receipts as appropriate.
• Investigates and resolves problems related to payments and receipts in a timely manner.
• Prepares and processes journal entries.
• Maintains, processes, and files documents, financial data, and reports.
• Reviews financial reports for accuracy.
• Responsible for all other duties and tasks as assigned by the Director of Fiscal Services and/or the Deputy Superintendent.

Who We Are

Campbell Union High School District, located in the heart of the Silicon Valley, is a small, close knit district committed to ensuring every student is ready for the future. We strive to be data-informed and focused on results, while promoting humanity, kindness, and personal responsibility. We are proud to provide a supportive environment of collaboration among our staff.

We know that high quality teachers, administrators and staff are key to our students' success and are working to retain and recruit passionate and effective talent.

Qualifications

• Individual must be a high school graduate.
• Ability to perform general clerical work including financial recordkeeping, make arithmetic calculations with speed and accuracy.
• Training or experience equivalent to two years in the preparation and maintenance of financial records preferably related to school district accounting.
• Knowledge of methods, practices, and terminology of financial recordkeeping, office methods, and procedures.
• Perform and apply basic bookkeeping procedures.
• Knowledge of accounts payable and accounts receivable procedures, computer operation, use of computer spreadsheet programs, data entry, and retrieval programs, and various automated accounting systems.
• Ability to perform clerical work with speed and accuracy including the use of computer and the development of simple spreadsheets related to financial recordkeeping.
• Establish and maintain cooperative relations with those connected in the work.
• Ability to meet the public and other District employees tactfully and courteously in person and over the telephone.

Required

• A working knowledge of accounts payable processes, financial record keeping, and general accounting.
• Proficiency in the use of standard office equipment, including, but not limited to, a computer and associated software.
• Organize time and resources.
• Establish and maintain effective relations with district staff, vendors, and the public.
• Analyze and anticipate problems and inform supervisor.
• Communicate persuasively in written and oral form.
• Be flexible and use diplomacy in daily responsibilities.
• Be involved in group decision making and to accept and implement decisions.
• Ability to be self-directed and work with little or no supervision.

Desired

At least two years of financial recordkeeping or accounting in public school business services or related field.Career characterized by increasing levels of responsibility.

Working Conditions

Light to moderate physical effort, frequent standing or walking, periodic handling of lightweight supplies. Rapid paced work, moderate to high levels of stress. Indoor office and school site environment.

Contacts

Daily contact with District Office staff, school and district administration, teachers, support staff, and business community. Occasional contact with community, parents, and Board of Trustees.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

The preceding job description has been designed to indicate the general nature and level of work performed by the employee within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required for this position.

It is the policy of Campbell Union High School District (CUHSD) to provide equal opportunity for all individuals in education and employment. District programs and activities shall be free from discrimination, harassment, intimidation and bullying based on actual or perceived characteristics of race or ethnicity, color, ancestry, nationality, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or any other characteristic identified in Education Code 200 or 220, Penal Code 422.55, or Government Code 11135, or based on association with a person or group with one or more of these actual or perceived characteristics (Board Policy 5145.3 and 4030 through 4032).