Budget and Fiscal Manager

The University of Georgia; Athens (GA); On-site; USD 70,000 - 90,000; Full time

Job summary

The University of Georgia in Athens seeks a Budget and Fiscal Manager for the Graduate School Business Office. This role oversees post-award grants, manages restricted accounts, and handles financial duties including procurement and graduate student awards.

You will support tuition waiver processes and compliance reporting while coordinating with Grad IT and OIR to resolve issues. The position requires aBachelor’s degree and 5 years of professional experience, with 5-7 years in grant management

Qualifications

• Bachelor’s degree in a related field or equivalent with 5 years of professional experience.
• 5-7 years of direct post-award grant management in higher education.
• 5-7 years of financial, human resources, and payroll experience, preferably in higher education.
• Familiarity with graduate education and graduate student funding in higher education.

Responsibilities

• Serve as the resource for principal investigators on post-award sponsored projects management.
• Liaise between the Graduate School and Sponsored Projects Administration for financial compliance.
• Monitor expenditures and project spending on sponsored projects accounts.
• Provide updates to principal investigators regarding budget status and fund availability.
• Coordinate hiring and payroll for sponsor-funded employees; manage position funding changes.
• Assist with account closeouts.

Skills

Post-award grant management

Financial management

Payroll experience

Graduate education funding knowledge

Communication and collaboration

Education

Bachelor’s degree in a related field or equivalent

Tools

Banner

Grants Portal

UGA Financials

OneUSG Connect

UGAMart

UGAJobs

Grad Status

OIR Reports

TouchNet

Scholarship Universe

Job description

Posting Details

Posting Number S15921P Working Title Budget and Fiscal Manager Department Grad Sch-Business Office About the University of Georgiahttps://www.uga.edu/. Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full-time staff. The University’s enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing.

About The College/Unit/Department

Established in 1910, the University of Georgia Graduate School serves as the central administrative and academic unit for graduate education at the University of Georgia, overseeing more than 200 master’s, doctoral and specialist degree programs across the institution. In addition to providing administrative support for graduate admissions and degree completion, the Graduate School promotes initiatives related to student success and professional development and recognizes the contributions of graduate students to the research, teaching, and service missions of the university.

College/Unit/Department website grad.uga.edu Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday-Friday, 8:00am-5:00pm Advertised Salary Commensurate with Experience Posting Date 11/12/2026 Open until filled Yes Closing Date Proposed Starting Date 12/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR [e-mail].

USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information Classification Title Grants Professional III FLSA Exempt FTE 1.00 Minimum Qualifications Bachelor’s degree in a related field or equivalent and 5 years of professional experience

Preferred Qualifications

• 5-7 years of direct post-award grant management experience within a higher education setting.
• 5-7 years of financial, human resources, and payroll experience, preferably in a higher education setting.
• Familiarity with graduate education and graduate student funding in a higher education setting.

Position Summary

The Budget and Fiscal Manager is a vital member of the Graduate School Business Office team. The position manages a variety of fiscal, sponsored projects, and administrative operations. The position will provide full oversight and management of restricted accounts. This will encompass all aspects of post-award grants management. Additionally, this position will perform financial duties such as managing departmental accounts, approving/reviewing financial transactions, procurement, administering funds for graduate student awards, and other fiscal activities. Lastly, the position will provide support for the tuition waiver process and compliance reports.

Knowledge, Skills, Abilities And/or Competencies

• Considerable knowledge of the principles, concepts, and procedures of business administration, and skill in applying accounting and financial management principles.
• Knowledge of university, state, and federal policies concerning sponsored project administration and budgeting.
• Thorough knowledge of UGA Systems (Banner, Grants Portal, UGA Financials, OneUSG Connect, UGAMart, UGAJobs, Grad Status, OIR Reports, TouchNet, UGAF@Work, Scholarship Universe), and other business information systems and software.
• Ability to work independently as well as in a team environment.
• Ability to establish and maintain effective working relationships with faculty and staff.
• Strong organizational and time management skills with the ability to prioritize.
• Ability to communicate effectively with various levels of personnel.
• Exceptional interpersonal skills and attention to detail.

Physical Demands

• Sitting for long periods of time, computer work.
• Work in a standard office environment.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

• Serve as a resource for principal investigators and the department on all aspects of post-award sponsored projects management.
• Serve as the Liaison between the Graduate School and Sponsored Projects Administration to ensure financial compliance on grant/contract chart strings.
• Monitor expenditures and project spending on sponsored projects accounts. Ensure grant spending follows UGA and funding agency guidelines. Provide recommendations for corrective actions and assist in resolving post-award accounting issues.
• Provide updates to principal investigators regarding the status of available funds and assist the principal investigators with accessing and utilizing the funds efficiently and within the sponsor, state, and federal guidelines.
• Collaborate with principal investigators to ensure that budgets are set up correctly to align with award budgets.
• Oversee compliance with terms and conditions, including personnel effort, sub-awards, and other activities.
• Submit and monitor modifications to request budget changes, principal investigator changes, sub-award payments, etc.
• Work with principal investigators and Directors on annual reports to sponsors, including compiling budget information and preparation of personnel effort reports.
• Coordinate hiring and payroll for employees paid on sponsored projects. Manage position and funding for sponsor-funded personnel, including but not limited to, position funding changes, ad hoc salary changes, EDRs, and termination requests.
• Assist with account closeouts.

Percentage of time 40

Financial Management

• Serve as the business office representative for assigned Directors. Assist with financial-related questions. Provide guidance on Graduate School and university policies and procedures.
• Maintain departmental accounts, perform reconciliations, process financial transactions, and prepare monthly budget reports.
• Review and approve/deny travel authorizations, expense reports, budget journals, payment requests, and purchase orders. Advise employees on UGA policies and procedures for financial transactions.
• Distribute, manage, and track funds for assigned graduate student awards. Collaborate with departments to ensure funds are administered in accordance with the award purpose.

Percentage of time 40

Administrative and Operational Support

• Provide support for tuition waivers and compliance reports. Assist with processing waivers and performing audits to ensure compliance with tuition waiver requirements. Assist with technical tasks for the tuition waiver system and compliance reports. Assist with approving user access requests, managing the subscription for compliance reports, and coordinating with Grad IT and OIR to resolve technical issues.
• Participate in workgroups to develop or implement process improvements for the business office.
• Attend meetings and represent the Business Office on committees as needed.
• Advise students, faculty, and staff on Graduate School policies and procedures.
• Assist with managing the departmental email account, answering phone calls, compiling data for reports, special projects, and other administrative tasks.
• Stay abreast of policy and procedure changes by utilizing staff development opportunities through training courses and campus-wide informational sessions.

Percentage of time 15

Other duties as assigned by the Chief Business Officer or Associate Director. Percentage of time 5

Applicant Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information