Budget and Finance (Procurement)

Maryland Court Reporters; Washington (District of Columbia); Presencial; USD 96 000 - 102 000; Tempo integral

Resumo da oferta

U.S. House of Representatives' Administration Division seeks a Budget and Finance Specialist (Procurement) to serve as the primary contact on procurements and provide financial analysis, reporting, and policy guidance.

The role collaborates with all divisions and supports budgetary decisions in alignment with House Administration policies. Responsibilities include processing vouchers and invoices, managing HFCP participation, and developing procurement processes.

Qualificações

• Experience performing administrative processes such as answering phones and assisting visitors.
• Experience managing procurements, creating and submitting purchase orders, drafting Sole Source Justifications and Statements of Work.
• Experience supporting budget and finance processes (expense reports, invoices, vouchers, payments, travel or purchase card programs).

Responsabilidades

• Assist the Director, Budget and Finance with budget and finance programs and initiatives, using financial systems and software.
• Process vouchers, invoices, and staff reimbursements; ensure timely submissions with proper documentation.
• Manage participation in the House Financial Card Program (HFCP) and liaise with HFCP team.
• Develop and implement budget and finance processes; continuously reevaluate procedures for accuracy.
• Create and submit requisitions for purchase orders; maintain open PO data and SAA contracts.
• Draft, review, and edit Sole Source Justifications and Statements of Work; coordinate approvals.

Conhecimentos

Adaptability

Collaboration

Communication

Customer Orientation

Decision Making

Organizational Awareness

Planning and Coordination

Problem Solving

Formação académica

Bachelor's degree in Business Administration or Accounting

Ferramentas

PeopleSoft

FinMart

Hyperion

Descrição da oferta de emprego

Budget and Finance Specialist (Procurement)

Administration Division

Salary: $95,995-$102,423

This is a non-supervisory position.

Job Summary:

Incumbent will serve as the primary point of contact onprocurements for the SAA in addition to financial analysis, procurementprocesses, reporting, and compliance. Incumbent collaborates with all SAA divisions and serves as a key resource for financial guidanceand decision-making. Incumbent willhave a working knowledge of budget principles and financial processes, a broadunderstanding of the SAA, House Rules, and governing policies established by the Committee on HouseAdministration.

Duties:

Typical duties include, but are not necessarily limited to:

• Assists the Director, Budget and Finance with budget and finance programs, projects, and initiatives—utilizes financial systems and software such as PeopleSoft, FinMart, and Hyperion.

• Processes vouchers, invoices, and staff reimbursements for payment—ensures that submissions are made in a timely manner, include the appropriate supporting documentation, and meet the requirements set forth in the Voucher Documentation Standards and governing policies set by the Committee on House Administration.

• Manages the SAA’s participation in the House Financial Card Program (HFCP)—ensures that cardholders follow the regulations set forth by the Committee on House Administration; acts as a liaison between the SAA staff and the HFCP team.

• Assists the Director, Budget and Finance with thedevelopment and implementation of processes and procedures relating tobudgeting and finance—constantly reevaluates processes and procedures to ensure accuracy and push updates to SAA Divisions as necessary

• Creates and submits requisitions for purchase orders and maintains information on all open purchase orders and/or SAA contracts—manages the SAA contractor criminal history records check database; assists SAA Contracting Officer’s Representatives/Points of Contact with the onboarding of contractors; creates and submits receipts for payment against purchase orders.

• Drafts, reviews, and edits Sole Source Justifications and Statements of Work for procurements and/or SAA contracts—coordinates with the Director, Budget and Finance to gain Deputy Sergeant at Arms and/or Sergeant at Arms approval, as applicable.

Job Requirements:

• Experienceperforming administrative processes (e.g., answering phones, assistingvisitors, purchasing).

• Experience managing procurements, creating andsubmitting requestions or purchase orders, drafting Sole Source Justificationsand Statements of Work for procurements and contracts.

• Experiencesupporting and assisting budget and finance processes (e.g.,
  expensereports, invoices, processing vouchers and payments, travel or
  purchase cardprograms).

Preferred Qualifications:

• Professional finance related certification (e.g., Certified Government Financial Manager (CGFM), Certified Public Finance Officers (CPFO)).

• Experience using financial software (e.g., Hyperion, PeopleSoft, FinMart etc.).

• Experience applying House financial practices and policies.

• Experience coordinating budgets with divisions/departments and maintaining a multimillion-dollar budget.

• Experiencing creating reports and analyzing results using spreadsheet software.

• Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.

SkillRequirements

CORE

• Adaptability - Ability to deal calmly and effectively with high stress situations and work persistently when facing obstacles. Ability to work well in ambiguous situations, adjust quickly to change, and easily consider new approaches.

• Collaboration - Ability to foster a sense of unity and trust within teams, breaking down silos and promoting teamwork across departments. Ability to encourage and facilitate cooperation, pride, trust, and group identity. Skill in working with others to achieve goals.

• Communication - Ability to convey ideas and information to different audiences through verbal and written means. Knowledge of different writing techniques for different document types and purposes. Ability to create written documents that are complete, grammatically accurate, and technically sound. Ability to articulate ideas clearly through speech.

• Customer Orientation - Values and delivers high quality, professional, responsive, and innovative service to internal and external customers. Builds and maintains effective customer relations that result in satisfaction; holds self and others accountable for quality outcomes.

• Decision Making - Skill in making sound, well-informed, and objective decisions, taking into consideration the potential impact and implications of the decisions. Ability to commit to action even in uncertain situations.

• Organizational Awareness- Knowledge of the structure, functions, and dynamics present within the U.S. House of Representatives and the Office of the Sergeant at Arms. Knowledge of relevant policies and procedures that govern the organization. Knowledge of how the Sergeant at Arms fits within the broader context of Federal agencies and how it contributes to government functioning.

• Planning and Coordination - Ability to organize work, set priorities, and determine resource requirements. Ability to determine short- or long-term goals and strategies to achieve them. Ability to coordinate with others to accomplish goals. Skill in monitoring progress in relation to desired outcomes.

• Problem Solving - Ability to identify problems; skill in determining accuracy and relevance of information. Ability to use sound judgment to generate and evaluate alternatives, develop effective solutions, and make recommendations.

LEADERSHIP

• Financial Management - Knowledge and application of the basic principles, practices, and methods of financial management. Knowledge of financial processes and procedures relevant to the organization.

• Policy Knowledge and Development - Knowledge of policies and procedures pertaining to the U.S. House of Representatives and the Sergeant at Arms. Ability to develop, implement, and maintain internal policies.

• Project Management - Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and performance.

• Stakeholder Management - Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to the U.S. House of Representatives and the SAA

SPECIALTY

• Administrative Support - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production for the operation of a division or the Sergeant at Arms.

• Budgeting - Knowledge and application of the principles and practices of budget administration, including preparing, formulating, justifying, reporting on, and executing the budget.

• Computer Literacy - Skill in using computer system(s) and softwareto access or retrieveinformation from files, databases, records, programs, online systems, etc. Skill in using several software systems that are mandatory for use.

• Congressional Awareness and Tact - Knowledge of the internal and external influences that impact the work of the organization. Ability to maintain a nonpartisan approach when addressing work and interacting with others. Knowledge of organizational reality and ability to act accordingly.

• Data and Information Management - Knowledge of principles, procedures, and tools involved in organizing and maintaining information and data. Ability to develop data warehouses and information management systems to improve the accuracy, integrity, accessibility,

• Resource Management - Knowledge of principles, techniques, and best practices related to financial, budget, contract, and inventory management and the ability to apply them to ensure persistent, responsible, and successful program operations.

Work Schedule:

• Full-time, permanent. Monday-Friday, 8:30a.m.-5:00p.m.

• Must be able to work outside of normal business hours-evenings and weekends may be required.

Physical Requirements and Work Environment

Thisjob is based in a typical office environment. Actual weight handled varies, butthe role involves handling items including books, documents, and equipmentweighing up to 25 lbs. The incumbent should be capable of meeting physicalrequirements, which may include sitting, lifting, bending, crouching, walking,and standing.

Other Significant Factors

• Job requires on-callsupport.

• Job does not typicallyrequire travel outside of Capitol campus.

• Job may be required toreport to work in all conditions.

• Job may require various shifts, extended hours, or weekends.

Veterans' Preference Information:

Hiring for this position isgoverned by the Veterans Employment Opportunities Act.

Only applicants seekingveterans’ preference consideration should email [e-mail] for further information. Please note the word "Veteran" in thesubject line and note the job title and vacancy announcement number in the bodyof the email.