Budget and Finance Specialist (Procurement)

U.S. House of Representative; Washington (District of Columbia); On-site; USD 70,000 - 100,000; Full time

Job summary

U.S. House of Representatives seeks a procurement/finance professional to serve as the primary contact on procurements, perform financial analysis, manage procurement processes, and ensure accurate reporting and compliance.

The role collaborates with all SAA divisions and provides financial guidance for decision-making, leveraging knowledge of budget principles and House policies.

Qualifications

• Experience performing administrative processes (e.g., answering phones, assisting visitors, purchasing).
• Experience managing procurements, creating and submitting requisitions or purchase orders, drafting Sole Source Justifications and Statements of Work for procurements and contracts.
• Experience supporting and assisting budget and finance processes (e.g., expense reports, invoices, processing vouchers and payments, travel or purchase card programs).

Responsibilities

• Serve as the primary point of contact on procurements, provide financial analysis, oversee procurement processes, reporting, and compliance.
• Collaborate with all SAA divisions and act as a key resource for financial guidance and decision-making.

Skills

Adaptability

Collaboration

Communication

Customer Orientation

Decision Making

Organizational Awareness

Planning and Coordination

Problem Solving

Financial Management

Policy Knowledge and Development

Project Management

Stakeholder Management

Administrative Support

Budgeting

Computer Literacy

Congressional Awareness and Tact

Data and Information Management

Resource Management

Education

Bachelor’s degree in Business Administration, Accounting, or related field

CGFM or CPFO certification

Tools

Hyperion

PeopleSoft

FinMart

Job description

Incumbent will serve as the primary point of contact on procurements for the SAA in addition to financial analysis, procurement processes, reporting, and compliance. Incumbent collaborates with all SAA divisions and serves as a key resource for financial guidance and decision-making. Incumbent will have a working knowledge of budget principles and financial processes, a broad understanding of the SAA, House Rules, and governing policies established by the Committee on House Administration.

Job Requirements

• Experienceperforming administrative processes (e.g., answering phones, assistingvisitors, purchasing).
• Experience managing procurements, creating andsubmitting requestions or purchase orders, drafting Sole Source Justificationsand Statements of Work for procurements and contracts.
• Experiencesupporting and assisting budget and finance processes (e.g.,
  expensereports, invoices, processing vouchers and payments, travel or
  purchase cardprograms).

Preferred Qualifications

• Professional finance related certification (e.g., Certified Government Financial Manager (CGFM), Certified Public Finance Officers (CPFO)).

• Experience using financial software (e.g., Hyperion, PeopleSoft, FinMart etc.).

• Experience applying House financial practices and policies.

• Experience coordinating budgets with divisions/departments and maintaining a multimillion-dollar budget.

• Experiencing creating reports and analyzing results using spreadsheet software.

• Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.

SkillRequirements

CORE

• Adaptability - Ability to deal calmly and effectively with high stress situations and work persistently when facing obstacles. Ability to work well in ambiguous situations, adjust quickly to change, and easily consider new approaches.

• Collaboration - Ability to foster a sense of unity and trust within teams, breaking down silos and promoting teamwork across departments. Ability to encourage and facilitate cooperation, pride, trust, and group identity. Skill in working with others to achieve goals.

• Communication - Ability to convey ideas and information to different audiences through verbal and written means. Knowledge of different writing techniques for different document types and purposes. Ability to create written documents that are complete, grammatically accurate, and technically sound. Ability to articulate ideas clearly through speech.

• Customer Orientation - Values and delivers high quality, professional, responsive, and innovative service to internal and external customers. Builds and maintains effective customer relations that result in satisfaction; holds self and others accountable for quality outcomes.

• Decision Making - Skill in making sound, well-informed, and objective decisions, taking into consideration the potential impact and implications of the decisions. Ability to commit to action even in uncertain situations.

• Organizational Awareness- Knowledge of the structure, functions, and dynamics present within the U.S. House of Representatives and the Office of the Sergeant at Arms. Knowledge of relevant policies and procedures that govern the organization. Knowledge of how the Sergeant at Arms fits within the broader context of Federal agencies and how it contributes to government functioning.

• Planning and Coordination - Ability to organize work, set priorities, and determine resource requirements. Ability to determine short- or long-term goals and strategies to achieve them. Ability to coordinate with others to accomplish goals. Skill in monitoring progress in relation to desired outcomes.

• Problem Solving - Ability to identify problems; skill in determining accuracy and relevance of information. Ability to use sound judgment to generate and evaluate alternatives, develop effective solutions, and make recommendations.

LEADERSHIP

• Financial Management - Knowledge and application of the basic principles, practices, and methods of financial management. Knowledge of financial processes and procedures relevant to the organization.

• Policy Knowledge and Development - Knowledge of policies and procedures pertaining to the U.S. House of Representatives and the Sergeant at Arms. Ability to develop, implement, and maintain internal policies.

• Project Management - Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and performance.

• Stakeholder Management - Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to the U.S. House of Representatives and the SAA

SPECIALTY

• Administrative Support - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production for the operation of a division or the Sergeant at Arms.

• Budgeting - Knowledge and application of the principles and practices of budget administration, including preparing, formulating, justifying, reporting on, and executing the budget.

• Computer Literacy - Skill in using computer system(s) and softwareto access or retrieveinformation from files, databases, records, programs, online systems, etc. Skill in using several software systems that are mandatory for use.
• Congressional Awareness and Tact - Knowledge of the internal and external influences that impact the work of the organization. Ability to maintain a nonpartisan approach when addressing work and interacting with others. Knowledge of organizational reality and ability to act accordingly.

• Data and Information Management - Knowledge of principles, procedures, and tools involved in organizing and maintaining information and data. Ability to develop data warehouses and information management systems to improve the accuracy, integrity, accessibility,
• Resource Management - Knowledge of principles, techniques, and best practices related to financial, budget, contract, and inventory management and the ability to apply them to ensure persistent, responsible, and successful program operations.

Work Schedule

• Full-time, permanent. Monday-Friday, 8:30a.m.-5:00p.m.

• Must be able to work outside of normal business hours-evenings and weekends may be required.

Physical Requirements and Work Environment

This job is based in a typical office environment. Actual weight handled varies, but the role involves handling items including books, documents, and equipment weighing up to 25 lbs. The incumbent should be capable of meeting physicalrequirements, which may include sitting, lifting, bending, crouching, walking,and standing.

Other Significant Factors

• Job requires on-callsupport.
• Job does not typicallyrequire travel outside of Capitol campus.
• Job may be required toreport to work in all conditions.
• Job may require various shifts, extended hours, or weekends.

Applicant Instructions

Applicants will be considered without regard to race, color, national origin, religion,sex (including marital or parental status), disability, or age. TheSAA is an equal opportunity employer and is committed to building andmaintaining an inclusive and diverse work environment. Employmentwith the U.S. House of Representatives is at-will. This position has been determined to be EXEMPT from the overtime provisions of the Fair Labor StandardsAct.

Employment is contingent upon satisfactorily completing a criminal history records check. A preemployment drug test is required for positions requiring a security clearance.

Veterans' Preference Information

Hiring for this position is governed by the Veterans Employment Opportunities Act. Only applicants seeking veterans’ preference consideration should email [e-mail] for further information. Please note the word “Veteran” in the subject line and note the job title and vacancy announcement number in the body of the email.