Budget Administrator - Clinical Trials

City of Hope; United States; On-site; USD 93,000 - 145,000; Full time

Job summary

City of Hope is seeking a Budget Administrator to coordinate coverage analyses and budgets for clinical trials, liaising with sponsors and COH departments to determine cost allocations and approvals. You will finalize budgets and ensure accurate financial data within OnCore CTMS, aiming for cost efficiency.

The role requires review of amendments, analysis for precedent pricing, and close collaboration with investigators and study teams to determine coding and charge determinations.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required.
• Three years of related budget experience in research administration, CRO, pharma/biotech, clinical practice or health insurance.
• Working knowledge of clinical trials.
• Familiarity with HCPCS / CPT codes.
• Understanding of standard of care vs research in clinical trials.
• Familiarity with Medicare regulations, guidelines and policies.
• Knowledge of oncology clinical trials budgeting and coverage analysis techniques.

Responsibilities

• Coordinate with groups to draft, finalize and approve coverage analyses and budgets; track data metrics.
• Review protocol amendments affecting the coverage analysis or budget; update information.
• Perform analyses to establish precedent pricing and improve budgeting techniques; assess study factors for costing.
• Analyze new protocols and sponsor materials to determine coverage analysis/budget necessity and prioritization.

Skills

Budget management

Clinical trials knowledge

Medicare regulations

HCPCS CPT codes

OnCore CTMS

Education

Bachelor's Degree

Tools

OnCore CTMS

Job description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

The Budget Administrator coordinates and develops coverage analyses and budgets for both industry sponsored and non-industry sponsored clinical trials, along with any corresponding amendments. Liaises between external sponsors and COH departments to determine suitable coverage justifications and cost allocations for unique clinical trial procedures. Works with Principal Investigators and study teams to finalize clinical trial budgets and obtain approval of coverage analyses, budget estimates, and/or detailed budgets. Negotiates budgets with clinical trial sponsors to ensure optimal cost efficiency. Tracks data and enters, maintains, and reviews financial data from finalized clinical trial agreements and budgets into the OnCore Clinical Trial Management System (CTMS).

As a successful candidate, you will:

• Coordinate with all relevant groups to draft, finalize and gain approval of coverage analyses and budgets while tracking all appropriate data metrics. This includes documenting qualifying clinical trial status, researching coverage limitations, verifying expected medical necessity, and assigning costs for clinical and non-clinical components of each trial. Must understand the clinical trial and corresponding protocol in order to determine coding and charge determinations. Enter and/or review financial data in OnCore and initiate the sign-off process of the OnCore calendar/financial console.
• Review protocol amendments for any revisions affecting the coverage analysis and/or budget; update previously documented information.
• Perform critical assessment projects to confirm funding source and assure that negotiations will be consistent with institutional guidelines. Perform detailed analyses of current coverage analyses or budgets to establish precedent pricing and better drafting and development techniques. Assess comparable nature of projects by factors such as study phase or disease-type to ensure appropriate costing.
• Analyze new protocols, letters of intent, synopses, etc., received from sponsors, review committees or PI/study teams to determine coverage analysis/budget necessity and/or prioritization in coordination with department leadership.

Your qualifications should include:

• Bachelor’s Degree or equivalent combination of education and experience.
• Three years of related budget experience working in research administration, a Contract Research Organization, pharma or biotech industry, a medical or clinical practice arena, or health insurance industry.
• Working knowledge of clinical trials.
• Familiarity with HCPCS / CPT codes.
• Understanding of what is standard of care or routine care and what is considered research-related in the context of clinical trials.
• Familiarity with Medicare regulations, guidelines, policies.
• Working knowledge of medical terminology specific to oncology clinical trials and general study budgeting techniques and coverage analysis techniques.

Additional information:

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

Job Status: Full time, exempt

Salary range $ 93,398 - $144,767

City of Hope is an equal opportunity employer.