Budget & Administrative Manager

City of Chicago Department of Law; Chicago (IL); On-site; USD 90,000 - 120,000; Full time

Job summary

The City of Chicago is seeking an Administrative Manager for the Chicago Police Department, Education and Training Group. This role oversees budget, procurement, payroll, and administrative operations to support program delivery and efficiency.

Qualified candidates will bring extensive budgetary or office administration experience and supervisory skills, with a focus on contract management, reporting, and process improvement within a large municipal agency.

Qualifications

• Nine (9) years of budgetary, personnel or office administration experience, with two (2) years in a supervisory role.
• Alternative: associate’s degree + seven (7) years in budgetary, personnel or office administration, with two (2) years in supervision.
• Alternative: bachelor’s degree + five (5) years in budgetary, personnel or office administration, with two (2) years in supervision.
• Alternative: master’s degree + four (4) years in budgetary, personnel or office administration, with two (2) years in supervision.

Responsibilities

• Prepares reports on productivity, costs and administrative work operations for management review.
• Addresses ETG budget concerns, coordinates with vendors and ensures contract compliance.
• Prepares budgets and fiscal reports to account for fund expenditures.
• Oversees staff in purchasing, timekeeping, payroll, personnel processing and records.
• Develops and implements administrative procedures to improve office operations.
• Coordinates contract specs and documents for purchases of equipment and services.
• Coordinates with vendors and City personnel on new information systems and equipment.
• Manages accounts payable and coordinates with Finance for payments.

Skills

Budget management

Personnel management

Office administration

Education

Master's degree in business administration, public administration, or related field

Bachelor's degree in business administration or public administration

Associate's degree in business administration or related field

Job description

The City of Chicago is seeking an Administrative Manager for the Chicago Police Department, Education and Training Group. This role oversees budget, procurement, payroll, and administrative operations to support program delivery and efficiency.

Qualified candidates will bring extensive budgetary or office administration experience and supervisory skills, with a focus on contract management, reporting, and process improvement within a large municipal agency.