BU66P4 Senior Governance Specialist

American Chemical Society; Washington (District of Columbia); Híbrido; USD 110.000 - 120.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Retirement benefits

Paid vacation leave

Dental insurance

Vision insurance

Work from anywhere (4 weeks)

Descripción de la vacante

American Chemical Society in Washington, D.C. seeks a Senior Governance Specialist to support ACS Council, the Council Policy Committee, and the Presidential Succession.

You will help develop and proof governance documents and meeting materials to ensure effective governance operations. Responsibilities include coordinating meetings, supporting volunteers, managing communications, calendars, budgets, and reports, and collaborating with cross-functional teams on governance projects to improve

Formación

• Proficient with Microsoft Office and Adobe.
• Ability to manage multiple priorities and deadlines independently.
• Works cooperatively and efficiently with internal and external teams.
• Self-starter with cross-functional team orientation.
• Excellent organizational, time-management and analytical skills.
• Strong writing and verbal communication.
• Coordinates virtual and in-person meetings with minimal support.
• Shows proficiency in volunteer management.
• Familiar with budget tracking and volunteer expense processing.
• Willingness to travel to ACS national meetings in March and August.

Responsabilidades

• Supports ACS Council operations under the direction of the ACS Secretary and in collaboration with other staff across the organization.
• Assists with the ACS Council meeting planning and execution, including agendas, presentations, communications, electronic voting, volunteer coordination, calendar management, budget monitoring, and the preparation of reports and meeting materials.
• Serves as Assistant Staff Liaison for the Council Policy Committee (CPC), supporting the Chair and committee with meeting coordination and materials.
• Supports members of the presidential succession in partnership with the Special Assistant to the ACS Secretary and President, including communications and travel arrangements.
• Collaborates with team members on special projects and events to address challenges and drive outcomes.
• Leads and supports projects assigned by the ACS Secretary, contributing to planning, implementation, and follow-through.

Conocimientos

MS Office & Adobe

Multitasking

Collaboration

Communication

Attention to Detail

Written & Verbal Communication

Meeting Coordination

Volunteer Management

Budget Tracking

Travel Readiness

Educación

College degree or 8 years experience

Descripción del empleo

Division Overview

The Office of the Secretary supports the effective operation of ACS governance by providing administrative, logistical, and strategic support to the ACS Board of Directors, ACS Council, nearly 50 committees, and the Presidential Succession. The Office helps facilitate governance activities, communications, meetings, and decision-making processes that advance the Society’s mission and organizational goals.

Division Overview

The Office of the Secretary supports the effective operation of ACS governance by providing administrative, logistical, and strategic support to the ACS Board of Directors, ACS Council, nearly 50 committees, and the Presidential Succession. The Office helps facilitate governance activities, communications, meetings, and decision-making processes that advance the Society’s mission and organizational goals.

Position Summary

The Senior Governance Specialist supports a range of governance activities including ACS Council, the Council Policy Committee; the Presidential Succession; and related subcommittees, working groups and task forces. Contributes to the development, review, and proofreading of governance documents and meeting materials to support effective governance operations.

Work design:

Works effectively in a collaborative, cross-functional environment, demonstrating an understanding of how assigned projects and timelines impact broader governance activities. Follows established policies and procedures while contributing ideas to improve processes, efficiency, and overall governance operations.

Position Accountabilities

• Supports ACS Council operations under the direction of the ACS Secretary and in collaboration with other staff across the organization. Assists with the ACS Council meeting planning and execution, including agendas, presentations, communications, electronic voting, volunteer coordination, calendar management, budget monitoring, and the preparation of reports and meeting materials. Works with internal and external stakeholders to support effective governance operations.
• Serve as an Assistant Staff Liaison for the Council Policy Committee (CPC), supporting the Chair and the committee. operations through meeting coordination, communications; calendar management, monitoring budgets; and the preparation of presentations, reports, and other committee materials. Maintain committee records and online resources to support effective governance activities.
• Supports members of the presidential succession (president, president-elect, and immediate past president) in partnership with the Special Assistant to the ACS Secretary and President. Assists with communications, meeting coordination, travel arrangements, calendar management, presentation development, and budget tracking, while working closely with colleagues to ensure the effective operation of the Office of the President.
• Collaborate with team members on special projects, meetings, events, helping to address challenges and support successful outcomes.
• Lead and support projects as assigned by the ACS Secretary, contributing to planning and coordination, implementation, and follow-through to help achieve governance and organizational objectives.

Required Experience And Technical Knowledge

• Very proficient with the utilization of Microsoft Office and Adobe.
• Ability to manage multiple priorities and deadlines independently.
• Works cooperatively and efficiently with internal and external teams.
• Self-starter, strong work ethic and ability to work in a cross functional team-oriented environment.
• Excels at working in a fast paced, results oriented, community environment.
• Demonstrates excellent organizational, time-management and analytical skills with attention to detail are highly desirable.
• Excellent attention to detail, maintaining quality and accuracy of work products for executive-level audiences.
• Strong writing and verbal communication skills.
• Coordinates virtual and in-person meetings with minimal support, managing scheduling, invitations and responses, agenda and meeting materials preparation, logistics, catering and audiovisual arrangements, vendor/vendor communications, and invoice review to successional meeting execution.
• Shows proficiency in volunteer management and collaborates well with volunteers to achieve successful outcomes.
• Demonstrates familiarity with budget tracking and volunteer expense processing, supporting accurate financial recordkeeping and timely reimbursement.
• Ability to travel in March and August for ACS national meetings.

Required Education

College degree or a minimum of 8 years of equivalent experience. Experience in an organization in the STEM field is preferred but not required.

Travel/Physical Requirements

The role requires travel for approximately 5 to 7 days twice annually, in March and August, to support the ACS Spring and Fall Meetings and associated governance meetings. During these periods the workdays will routinely exceed eight hours (with required breaks) and may involve extended periods of standing, walking, bending, lifting items of up to 25 to 30 pounds. Responsibilities also include moving carts or trunks, and providing timely, responsive support to volunteers by addressing requests for information and assistance.

This position is based in the Washington D.C. office. ACS employees follow a hybrid work schedule, working onsite a minimum of three days per week and remotely up to two days per week. Regular onsite attendance is sometimes required to support meetings, governance activities, and collaboration with colleagues and volunteers.

A reasonable rate of compensation for this position is between $110,000 – $120,000 per year.

ACS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account or health care savings account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and 4-week work from anywhere; each benefit is subject to the terms of the applicable program. Additional benefits may apply based on skills, experience, and location.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.