Branch Coordinator

WillScot; Vacaville (CA); On-site; USD 45,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, vision

Tuition reimbursement

Retirement plan with company match

Paid time off

Job summary

WillScot is hiring a Branch Coordinator to manage office duties, customer service, and accounting tasks at our Solano/Fairfield area branch. You will greet visitors, manage calls, coordinate with vendors, and support HR onboarding while ensuring safety and efficiency in daily operations.

This role supports location accounts payable, inventory, and end-to-end service processes. Occasional travel may be required; strong communication and multitasking are essential to succeed.

Qualifications

• High school diploma or GED required.
• Experience with customers and vendors via phone/email/Zoom.
• Strong service orientation and active listening.
• Ability to follow directions and meet deadlines in a fast-paced environment.
• Experience building sustainable relationships with vendors through proactive communication.
• Ability to manage multiple changing priorities.

Responsibilities

• Comply with Environmental Health & Safety Policies.
• Greet and assist visitors; direct vendors and suppliers for deliveries or retrievals.
• Manage inbound calls and notifications; follow communication procedures and policies.
• Collaborate with Collections to resolve customer concerns.
• Oversee end-to-end Customer Service process for exceptional service.
• Facilitate efficient Delivery and Return processes.
• Use NPS feedback to identify process improvements.
• Build relationships with vendors and customers through open communication.
• Manage Location Accounts Payable; reconcile invoices and POs.
• Prepare PO reporting and documentation; issue/receive POs.
• Oversee Month-End Close; reconcile delivery and installation reports and inventory.
• Handle general office duties and IT Help Desk support as needed.
• Assist with branch inventories and VAPS inventory.

Skills

Customer service

Communication

Active listening

Time management

Vendor relations

Education

High school diploma or GED

College degree

Tools

Salesforce.com

SAP

Tableau

Hyperion

Teams/Zoom

Smartsheets

Job description

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At WillScot, our team of nearly 5000+ people makes our company a Great Place to Work® and we believe our people are what give us a competitive advantage in the industry. Our differentiation begins with our values, which are lived through our employees and aligned to the needs of our customers and communities. From day one, we invest in your growth and your future, while giving back to the communities we serve. Learn more about WillScot and who we are, here .
As North America’s leading provider of complete temporary space solutions, we have helped customers across 260+ locations in the United States, Canada, and Mexico, get the innovative flexible workspace and portable storage solutions that are right for their timeline and their project, Right From the Start. Learn More .

ABOUT THE JOB:

The Branch Coordinator (BC) is responsible for managing office duties & procedures to create and maintain an efficient branch work environment: organizational effectiveness, communication, and safety.

WHAT YOU'LL BE DOING:

• Comply with Environmental Health & Safety Policies

Customer Service

• Greet and assist visitors. Direct vendors and suppliers for deliveries or retrievals.
• Manage inbound calls and branch notifications to communication procedures, guidelines, and policies.
• Collaborate effectively with the Collections team to proactively resolve customer concerns or disputes to satisfactory resolution.
• Oversee the end-to-end Customer Service process, ensuring exceptional service delivery.
• Facilitate efficient Delivery and Return processes to ensure seamless operations.
• Utilize Net Promoter Score (NPS) feedback to identify and drive process improvement.
• Build sustainable relationships and trust with vendors and customers (internal & external) through open, proactive communication.

Office Operations

• Manage Location Accounts Payable process to include:
• Investigate invoices that do not match POs and reconcile discrepancies.
• Manage local service contracts, blanket POs, etc.
• Prepare required PO reporting and documentation consistent with policy.
• Issue and receive POs within standard response times.
• Manage Location Month-End Close processes to include:
• Reconciliation of delivery and installation (D&I) reports,
• Fleet inventory reconciliation.
• General office/facilities/administrative duties to include:
• Ordering/receipt/inventory of office supplies
• Facilitating IT Help Desk assistance for branch employees as required.
• Receiving and distributing incoming mail and/or deliverables.
• Facilitating location employee timeclock use and reporting
• Collaborating with HR and Managers in onboarding new hires.
• Other duties as assigned.

Inventory & Material Coordination (as applicable):

• Generating POs for requested Parts/shop materials, placing orders, processing POs upon receipt.
• Assisting in branch inventories.
• Manage Value Added Products & Services (VAPS) inventory including substitutions and backordered items.

EDUCATION AND QUALIFICATIONS:

Requirements:

• High school diploma or GED
• Experience working effectively with customers and vendors by phone, email, Zoom, etc.
• Strong service orientation, active listening,
• Ability to follow direction and meet deadlines in a fast-paced environment
• Experience applying creativity to problem-solving for positive outcomes
• Experience building sustainable relationships and trust with vendors through open, proactive communication
• Ability to effectively manage multiple, changing priorities in a fast-paced environment

Preferred:

• College Degree
• Experience with Salesforce.com, SAP, Tableau, Hyperion, Teams/Zoom or Smartsheets.

Occasional travel may be required.
Personal Characteristics:

• Lead by example through living our values:
• Dedicated to Health & Safety
• Committed to Inclusion & Diversity
• Driven to Excellence
• Trustworthy & Reliable
• Devoted to Our Customers
• Community Focused

This posting is for a(n) New Position.
Disclaimer: This posting describes the general nature and level of work performed and does not represent an exhaustive list of responsibilities, duties, skills, or physical abilities required. Team members may be required to perform duties outside normal responsibilities from time to time as needed.
Base Wage Range:$33.35-$45.80
Individual rates are based on a variety of factors such as degrees or certifications, skill-level and years of experience, and include considerations such as expected overtime and variable compensation pay such as bonus or commission.

• All regular WillScot positions offer a generous benefits package to help our employees and their families Be Well.
• This includes medical, dental, vision, disability, life insurance, paid time off (including Company holidays), tuition reimbursement, a retirement savings plan with company match, and more!
• More information about benefits may be foundhere.
• Many positions also have variable pay opportunities including commission, bonus, performance rewards, or other incentive programs.

Nearest Major Market: Sacramento
Nearest Secondary Market: Fairfield