Branch Coordinator

WillScot; Port Reading (NJ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid time off

Tuition reimbursement

Retirement plan with company match

Job summary

WillScot, a leader in temporary space solutions, seeks a Branch Coordinator in Port Reading, NJ. You will manage office duties and procedures to create an efficient branch environment, focusing on organizational effectiveness, communications, and safety.

You will handle customer service, appointments, vendor coordination, PO processing, and month-end closings while supporting onboarding and IT needs for branch staff. Strong communication and multitasking are essential.

Qualifications

• High School Diploma or GED required.
• 3+ years of applicable experience requested.
• MS Office (Excel/Word/Outlook) proficiency.
• Experience working with customers and vendors via phone/email/Zoom.
• Strong service orientation and active listening.
• Excellent oral/written communication skills.
• Vendor negotiation experience (price, timing, etc.).
• Ability to meet deadlines in a fast-paced environment.
• Experience building relationships with vendors through open communication.
• Ability to manage multiple changing priorities; occasional travel may be required.

Responsibilities

• Ensure environmental health and safety policies are followed.
• Greet and assist visitors; manage deliveries and vendor access.
• Coordinate inbound calls and branch communications per policy.
• Collaborate with Collections to resolve customer issues.
• Oversee end-to-end customer service processes for efficiency.
• Manage delivery/return processes for smooth operations.
• Prepare PO reporting and reconcile discrepancies with POs.
• Oversee month-end close activities including D&I reports and OSHA/DOT risk reporting.
• Maintain office and facilities duties: supplies, IT help desk, mail handling, timeclock reporting, onboarding support.

Skills

Customer service

Vendor relations

Communication

Time management

MS Office

Attention to detail

Multitasking

Education

High School Diploma or GED

College Degree (Preferred)

Tools

Salesforce.com

SAP

Tableau

Hyperion

Teams/Zoom

Smartsheets

Job description

At WillScot, our team of nearly 5000+ people makes our company a Great Place to Work and we believe our people are what give us a competitive advantage in the industry. Our differentiation begins with our values, which are lived through our employees and aligned to the needs of our customers and communities. From day one, we invest in your growth and your future, while giving back to the communities we serve. Learn more about WillScot and who we are, here. As North America's leading provider of complete temporary space solutions, we have helped customers across 260+ locations in the United States, Canada, and Mexico, get the innovative exible workspace and portable storage solutions that are right for their timeline and their project, Right From the Start. Learn More.

ABOUT THE JOB

The Branch Coordinator (BC) is responsible for managing office duties & procedures to create and maintain an efficient branch work environment: organizational effectiveness, communication, and safety.

WHAT YOU'LL BE DOING

Environment, Health & Safety

• Comply with Environmental Health & Safety Policies

Customer Service

• Greet and assist visitors. Direct vendors and suppliers for deliveries or retrievals.
• Manage inbound calls and branch notifications to communication procedures, guidelines, and policies.
• Collaborate effectively with the Collections team to proactively resolve customer concerns or disputes to satisfactory resolution.
• Oversee the end-to-end Customer Service process, ensuring exceptional service delivery.
• Facilitate efficient Delivery and Return processes to ensure seamless operations.
• Utilize Net Promoter Score (NPS) feedback to identify and drive process improvement.
• Build sustainable relationships and trust with vendors and customers (internal & external) through open, proactive communication.

Office Operations

• Manage Location Accounts Payable process to include:
• Investigate invoices that do not match POs and reconcile discrepancies.
• Manage local service contracts, blanket POs, etc.
• Prepare required PO reporting and documentation consistent with policy.
• Issue and receive POs within standard response times.
• Manage Location Month-End Close processes to include:
• Reconciliation of delivery and installation (D&I) reports,
• Risk management reporting (accidents, OSHA, DOT, etc.)
• Fleet inventory reconciliation.
• General office/facilities/administrative duties to include:
• Ordering/receipt/inventory of office supplies
• Facilitating IT Help Desk assistance for branch employees as required.
• Receiving and distributing incoming mail and/or deliverables.
• Facilitating location employee timeclock use and reporting
• Collaborating with HR and Managers in onboarding new hires.
• Other duties as assigned.

Inventory & Material Coordination (as applicable)

• Generating POs for requested Parts/shop materials, placing orders, processing POs upon receipt.
• Assisting in branch inventories.
• Manage Value Added Products & Services (VAPS) inventory including substitutions and backordered items.

EDUCATION AND QUALIFICATIONS

Requirements

• High School Diploma or GED
• 3 or more years of applicable experience
• MS Office (Excel/Word/Outlook) proficiency
• Experience working effectively with customers and vendors by phone, email, Zoom, etc.
• Strong service orientation, active listening,
• Excellent oral/written communication skills
• Vendor negotiation experience (price, timing, etc.)
• Ability to follow direction and meet deadlines in a fast-paced environment
• Experience applying creativity to problem-solving for positive outcomes
• Experience building sustainable relationships and trust with vendors through open, proactive communication
• Ability to effectively manage multiple, changing priorities in a fast-paced environment
• Occasional travel may be required.

Preferred

• College Degree
• Experience with Salesforce.com, SAP, Tableau, Hyperion, Teams/Zoom or Smartsheets.

Personal Characteristics

• Lead by example through living our values:
  • Dedicated to Health & Safety
  • Committed to Inclusion & Diversity
  • Driven to Excellence
  • Trustworthy & Reliable
  • Devoted to Our Customers
  • Community Focused

#LI-MT1

This posting is for a(n) Existing Position.

Disclaimer: This posting describes the general nature and level of work performed and does not represent an exhaustive list of responsibilities, duties, skills, or physical abilities required. Team members may be required to perform duties outside normal responsibilities from time to time as needed.

All regular WillScot positions offer a generous benefits package to help our employees and their families Be Well. This includes medical, dental, vision, disability, life insurance, paid time off (including Company holidays), tuition reimbursement, a retirement savings plan with company match, and more! More information about benefits may be foundhere. Many positions also have variable pay opportunities including commission, bonus, performance rewards, or other incentive programs.

• medical
• dental
• vision
• disability
• life insurance
• paid time off (including Company holidays)
• tuition reimbursement
• a retirement savings plan with company match

• commission
• bonus
• performance rewards
• other incentive programs

We are an Equal Opportunity Employer.

Veterans and individuals with disabilities are encouraged to apply.