Branch Assistant - Part Time

Long & Foster Real Estate; Virginia Beach (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

401(k) with employer match

Paid vacation (PTO)

Employee assistance program

Job summary

Long & Foster Real Estate is seeking an Administrative Assistant to support the branch by performing a mix of complex and routine duties. You will manage records for listings and settlements and assist with onboarding new agents.

The role requires strong MS Office skills and a professional, friendly front-desk presence. The ideal candidate has 2+ years of administrative experience in a real estate setting, excellent communication abilities, and comfort with social media marketing tools such as

Qualifications

• 2+ years of administrative experience, preferably in a real estate sales office.
• Extensive working knowledge of Microsoft Office including Word, Outlook, Excel, Publisher, and related applications.
• Excellent interpersonal, verbal and written communication skills with ability to work effectively with different personalities.
• Extensive working knowledge of social media platforms and tools such as Canva or iDesign for creating marketing materials and posts.

Responsibilities

• Keeps records of listings, sales, settlements, and buyer broker agreements in computer systems and processes as required.
• Updates compensation offered to selling brokers on listings on the Long & Foster website.
• Coordinates with the Licensing Department and onboarding for new agents.
• Assists in orienting new Sales Associates to the office and company.
• Assists manager with front desk, phones, and overall office communications.

Skills

Administrative experience

Microsoft Office

Communication skills

Social media tools Canva / iDesign

Education

High School Diploma or Equivalent

Tools

Word

Outlook

Excel

Publisher

Job description

Under the general supervision of the Branch Manager, performs a variety of both complex and routine administrative duties. Assists Manager to ensure efficient operation of the office practices and procedures. Regular, predictable and dependable attendance is essential to satisfactory performance and an essential function of the role. As the first point of contact in the office, appropriate attire and a friendly greeting to guests is important.

Key Responsibilities

• Keeps records of listings, sales, settlements, and buyer broker agreements in computer systems and processes as required. Updates compensation offered to selling brokers on listings on the Long & Foster website. Compiles usage and opportunity data from core partners and provides weekly reporting to the Branch Manager.
• Assures compliance with preventive maintenance schedules for office printers, copiers and facsimile machines; coordinates repair requests. Orders and maintains office supplies. Monitors physical maintenance and cleanliness of the office and reports issues to the Property Manager and/or Branch Manager.
• Ensures full coverage of front desk and phones and schedules relief coverage as necessary. Creates and distributes correspondence using email, voicemail systems and other office communication methods. Organizes and maintains electronic office files.
• Assists manager with new and transfer agent paperwork, licensing and onboarding and coordinates with the Long & Foster Licensing Department. Uses the Long & Foster intranet and serves as point of contact with several corporate departments. Reviews listing and sales paperwork using checklists and presents documents for final review.
• Assists in orienting new Sales Associates to the office and company. Serves as point of contact for inquiries and problems. Informs Sales Associates of office policies and procedures. Assists agents with computer issues. Checks MLS daily for new listings, sales and settlements and communicates with agents to ensure required paperwork is obtained.

Education & Training

Required Education: High School Diploma or Equivalent.

• 2+ years of administrative experience, preferably in a real estate sales office.
• Extensive working knowledge of Microsoft Office including Word, Outlook, Excel, Publisher, and related applications.
• Excellent interpersonal, verbal and written communication skills with ability to work effectively with different personalities.
• Extensive working knowledge of social media platforms and tools such as Canva or iDesign for creating marketing materials and posts.

Work is performed primarily in an office environment. Regular use of standard office equipment including telephone, computer, printers and copiers. Ability to lift up to 15 pounds. Position requires sitting, standing, bending, kneeling, twisting, walking, reaching and grasping as needed. Frequent interaction with others is required.

Core Competencies

• Customer Focus
• Organizational Awareness
• Quality Orientation
• Attention to Detail
• Computer Literacy
• Planning and Organizing
• Communication
• Teamwork
• Accountability
• Initiative

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.