Branch Administrator

Barnhart-Crane-; Philadelphia (Philadelphia County); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k) match

Medical, dental & vision after 90 days

Paid time off

Job summary

Barnhart-Crane- is seeking a Branch Administrator for the Philadelphia area (Lester, PA) to provide essential administrative and financial support, including A/R, A/P, reporting, and vendor/customer setup, plus compliance tasks like IFTA reporting, COIs, and DISA drug testing coordination.

You will collaborate with branch leadership and administrative partners to ensure records are accurate, deadlines are met, and processes stay organized and compliant in a fast-paced, safety-focused operation.

Qualifications

• Experience with Microsoft Office applications.
• Excellent written and oral communication skills.
• Must possess a valid driver’s license.
• Highly organized with the ability to multi-task.
• Attention to detail and self-motivation.
• Able to plan, organize and execute daily requirements.
• Must pass drug test, fit for duty test and background check.

Responsibilities

• Administrative Assistant support for the Branch
• A/R, A/P functions
• Posting of monthly safety meetings and material
• Process bi/weekly credit card transactions
• Generate and post job files
• Process new hires by working in conjunction with Human Resources division
• Assist with Project Management, review timesheets, invoicing, vendors, permits, travel arrangements etc.
• Additional responsibilities as assigned by supervisor.

Skills

Microsoft Office proficiency

Excellent written and oral comms

Valid driver’s license

Organized; multitask

Attention to detail

Pass drug test and background check

Job description

About the Job: The Branch Administrator is the heartbeat of our Philadelphia area branch, located in Lester, PA, providing essential administrative and financial support that keeps daily operations running smoothly. This role manages a variety of behind-the-scenes responsibilities, including accounts payable and receivable, reporting, vendor and customer setup, and compliance activities such as IFTA reporting, COIs, and DISA drug-testing coordination. Working closely with branch leadership and other administrative partners, the Branch Administrator ensures records are accurate, deadlines are met, and processes remain organized and compliant. We’re seeking a detail-oriented, proactive professional who values teamwork, communicates effectively, and takes pride in supporting a fast-paced, safety-focused operation.

Description:

• Administrative Assistant support for the Branch
• A/R, A/P functions
• Posting of monthly safety meetings and material
• Process bi/weekly credit card transactions
• Generate and post job files
• Process new hires by working in conjunction with Human Resources division
• Assist with Project Management, review timesheets, invoicing, vendors, permits, travel arrangements etc.
• Additional responsibilities as assigned by supervisor.

Required Qualifications:

• Experience with Microsoft Office
• Excellent written and oral communication skills
• Must possess a valid driver’s license
• Must be organized, able to multi-task and team oriented
• Have attention to detail and be self-motivated
• Able to plan, organize and execute daily requirements
• Must pass drug test, fit for duty test and background check

Benefits:

• 401(k) program with company match up to 10% of pay
• Family medical, dental and vision insurance available after 90 days
• Paid time off and other benefits
• Barnhart CARES family care and community service opportunities

PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER – Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

NETWORK – Barnhart has built teams that form one of our industry’s strongest network of talent and resources with over 55 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE – Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran