Branch Administrative Assistant

DFI Steel Piling; Conroe (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision plan

Job summary

DFI Steel Piling USA is seeking an organized Branch Administrator in Conroe, Texas to keep the US operation running smoothly behind the scenes. You will work across Operations, Estimating, HSE, and the Fabrication Shop, handling scheduling, onboarding, and documentation with attention to detail.

The role requires experience in construction or field services administration, proficiency with Microsoft Office, and the ability to manage multiple priorities in a lean team.

Qualifications

• Proficiency in Microsoft Office Suite required.
• Strong attention to detail and follow-through on open items.
• Experience supporting field operations or project-based work is an asset.

Responsibilities

• Assist in maintaining contractor compliance platforms including ISNetworld, Veriforce, DISA DCM, Alert, and others as required.
• Schedule orientations and safety courses for staff and customers to maintain client compliance.
• Coordinate freight, deliveries, and logistics as required; support document control and filing.

Skills

Microsoft Office Suite

Attention to detail

Multitasking

Education

High school diploma

Administrative Professional certificate

Tools

ISNetworld

Veriforce

DISA DCM

Job description

- DescriptionWordPress sets this cookie when a user interacts with emojis on a WordPress site. It helps determine if the user's browser can display emojis properly.- DescriptionCloudflare sets this cookie to track users across sessions to optimize user experience by maintaining session consistency and providing personalized services- DescriptionThis cookie, set by Cloudflare, is used to support Cloudflare Bot Management.- Description*the Attributer cookie*- DescriptionGoogle Analytics sets this cookie to store and count page views.- DescriptionGoogle Analytics sets this cookie to calculate visitor, session and campaign data and track site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognise unique visitors.- DescriptionDescription is currently not available.## Branch Administrative Assistant - Conroe**Location:** Conroe, Texas, USA**Career Number:** 3805**Date Posted:** 2026-07-10## Working at DFIAs a privately owned company, with innovation as a core value, DFI has the unique ability to provide you with experiences that put your ideas into action.Over the past 50+ years, the relentless pursuit of excellence and self sufficiency has led DFI to grow from a small, one-truck operation into a multi-national company that works across the globe delivering world-class products and services across a vast array of industries.We recognize that none of the above could be achieved without a world class workforce, so let us invest in you.Join our team.## Job ProfileThe USA Branch Administrator is a broad support role responsible for keeping the US operation running smoothly behind the scenes. This person will work directly across Operations, Estimating, HSE, and the Fabrication Shop, handling the administrative load that is currently distributed across the team. The right candidate is organized, self-directed, and comfortable working in a fast-moving construction and field services environment.Benefits:- Comprehensive Health, Dental, Vision plan- 401K Matching- Employee Referral Program- Professional Development Allowance- Career advancement opportunities#dficareers## Job Duties* Assist in maintaining contractor compliance platforms including ISNetworld, Veriforce, DISA DCM, Alert, and others as required* Review and schedule employee safety course orientations prior to field dispatch to ensure client compliance* Schedule staff to complete safety courses, customer orientations, and competencies required to maintain platform standing* Manage inventory of safety materials, ordering when required* Assist with onboarding of new hires including documentation, platform enrollment, D&A testing, and orientation coordination* Build, process, and track job packages for submission to Accounts Receivable* Enter load tallies, bills of lading, and field tickets into internal systems* Support document control, organize project files, upload schedules and project documents to internal reporting systems* Assist with vendor follow-ups, purchasing paperwork, and routine procurement coordination* Coordinate freight, deliveries, and logistics as required* Book crew accommodations and manage travel arrangements for field mobilizations* Order PPE and office supplies through approved vendors* Assist with call answering and dispatch coordination when volume requires* Support the estimating-to-production handoff process - ensuring documents and project information are uploaded to central file locations at bid submission as needed* Provide general administrative coverage when operations staff are in the field* All other duties as assigned## Qualifications* High school diploma required; Administrative Professional certificate or diploma an asset* 2+ years in construction, field services, or logistics administration* Proficiency in Microsoft Office Suite required* Experience with contractor compliance platforms (ISNetworld, Veriforce, DISA DCM, or similar) strongly preferred* Comfortable managing multiple priorities independently in a lean team environment* Strong attention to detail and follow-through on open items* Experience supporting field operations or project-based work an asset