Branch Administrative Assistant

Ultimate Staffing Services; Bellevue (WA); On-site; USD 34,000 - 39,000; Full time

Job summary

Ultimate Staffing Services in Bellevue, WA is seeking a Branch Administrative Assistant to support branch operations, including clerical tasks, customer service, and loan-document coordination. The role collaborates with escrow providers and IT helpdesk as needed to ensure smooth workflows.

The position is a 3-month W-2 contract with an hourly rate of $25–$28, requiring strong organizational, communication, and confidentiality skills for success in a fast-paced environment.

Qualifications

• High school diploma or equivalent with 4+ years admin experience.
• Experience in Mortgage lending or finance preferred.
• Type 60-70 wpm.
• Proficiency with MS Word, Excel and PowerPoint.
• Strong customer service and confidentiality.

Responsibilities

• Provide high level clerical support to branch staff and processors.
• Complete loan file audits and reconcile files.
• Print and mail disclosure documents.
• Coordinate with escrow companies for trailing items and document receipt.
• Monitor appraisal and credit report invoice discrepancies.
• Assist Branch Manager and Operations Manager as needed.
• Answer incoming calls with courteous service.
• Distribute mail and packages; log shipments.

Skills

Typing 60-70 wpm

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Customer service

Confidentiality

Communication

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Branch Administrative Assistant (JN -082026-429098) Bellevue, Washington

Salary: USD25 - USD28 per hour

W-2 Contract Role

Duration - 3 Months

Location - Bellevue, WA 98005

Pay Range - $25 to $25/hour

POSITION SUMMARY

The Branch Administrative Assistant III plays an important role in the organization by performing a number of tasks related to the branch’s administrative functions. The role is primarily responsible, under intermittent to low supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings.

Essential Functions

• Provide a high level of clerical assistance to Processors as needed, this may include completing special projects, compiling basic reports, ordering insurance, condo certificates, 4506s, FHA Case Numbers, LDP/GSAs, CAIVRs, any Bond Program items, subordination agreements, verifications, appraisals, title and escrow documents, etc.
• Complete loan file audits, reviewing files for accuracy and completeness; reconcile files with actions when needed, including cancelling files and maintaining records for required time periods.
• Print and mail disclosure documents.
• Contact escrow companies in regards to trailing items, tracking items and following up accordingly until all documents are received.
• Monitor, reconcile, and respond to appraisal and credit report invoice discrepancies.
• Provide assistance to Branch Manager and Branch Operations Manager as needed.
• Answer incoming calls, provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed.
• Collect, sort, and correctly distribute incoming mail and packages; log all packages per branch procedure.
• Assist in the preparation and delivery of mailings as needed.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Partner with IT helpdesk and assist in the troubleshooting of basic office technology issues.
• Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail distribution and filing.
• Make copies and prepare other deliverables for meetings and marketing campaigns.
• Maintain a tidy and comfortable office space by picking up waste, watering plants, tidying kitchen area, refreshing magazines, etc.
• Compose, type, and distribute correspondence and memos.
• Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set-up meeting facilities as needed.
• Create and update forms for file flow and efficiency.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent preferred, along with a minimum of four years experience in an administrative assistant related role(s).
• Prior experience in Mortgage lending, Finance, or similar field strongly preferred.
• Prior experience processing or originating loans helpful and strongly preferred.
• Ability to type 60-70 wpm.
• Passionate about delivering excellence in customer service.
• High levels of diplomacy, tact, and confidentiality a must.
• Demonstrated patience and professionalism when interacting with both internal and external customers.
• Proficiency with data entry, Microsoft Word, Excel and PowerPoint required.
• Ability to organize and manage multiple priorities simultaneously.
• Excellent verbal and written communication required; excellent spelling, grammar, and punctuation skills.
• Self motivated with a strong attention to detail.
• Ethical, with a commitment to company values.

Branch Administrative Assistant (JN -082026-429098) Bellevue, Washington

Thank you for submitting your application.