Box Office Representative I-II (DOE)

Kinsley Power Systems; Aspen (CO); On-site; USD 26,367 - 38,476; Part time

Job summary

The City of Aspen is seeking a Box Office Representative I-II for Wheeler Opera House (Aspen Show Tix). This intermittent, part-time role supports ticketing, event operations, and customer service under supervision. Level II offers more responsibility and mentoring of staff.

Position requires evening and weekend availability, 2+ years in customer service, and a Colorado driver’s license for off-site duties. Opportunities to advance with experience.

Qualifications

• Education: High School Diploma or GED equivalent.
• Experience: 2+ years in customer service; box office/live venue preferred.
• Technical: Proficient with Word, Excel, Outlook; basic web platform knowledge.
• Licenses: Colorado driver’s license for off-site box office operations within 30 days.

Responsibilities

• Maintain up-to-date event details, communicate availability, pricing and seating clearly.
• Troubleshoot patron issues (seating conflicts, reprints, exchanges, payments) with escalation when needed.
• Reconcile cash drawers; assist with deposits and resolve discrepancies.
• Assist with reporting, ticketing needs and event prep (will-call, signage, front-of-house).
• Support off-site box office operations and transport equipment as needed.
• Mentor Representative I staff during shifts; verify promotions and pricing with campaigns.

Skills

Customer service

Cash handling

Microsoft Word

Excel

Outlook

Communication

Problem solving

Education

High School Diploma or GED

Associate or Bachelor’s degree

Tools

Ticketing software

CRM software

Job description

Join the Wheeler's Box Office team and play a key role in delivering exceptional service to patrons attending performances and events!

Job Title: Box Office Representative I-II (depending on experience-DOE)

Department: Wheeler Opera House

Classification: Non-Exempt, Intermittent (less than 29 hours per week)

Pay Ranges (DOE):
Box Office RepresentativeI: $19.14 - $23.08
Box Office RepresentativeII: $23.28 - $27.93

Position Summary: This position supports box office operations at the Wheeler Opera House, also known as Aspen Show Tix at the Wheeler. The role reports to the Ticketing Supervisor and assists with ticketing functions, event support, and customer service operations.

Supervision Exercised and Received: Works under the direct supervision of the Ticketing Supervisor. In their absence, this position is supported by the Ticketing Coordinator or Box Office Lead. Position is non-supervisory.

Essential Job Functions

Level I is an entry-level role focused on core box office functions, while Level II includes advanced responsibilities and provides guidance to other staff.

Box Office Representative I - Box Office Operations

• Maintains up-to-date knowledge of event details, communicating availability, pricing, andseating recommendations with accuracy and clarity.
• Troubleshoots moderately complex patron issues such as seating conflicts, reprints, exchanges, and payment problems, resolving them when within scope and escalating when necessary.
• Reconciles cash drawers and corrects discrepancies with minimal supervision; assists with deposit preparation.

Box Office Representative II - Box Office Operations

• Maintains informational materials, merges customer accounts, records messages, and ensures workspace remains orderly.
• Assists with reporting, ticketing needs, and preparation for events, including will-callorganization, signage, and front-of-house coordination.
• Supports off-site box office operations, including transporting necessary equipment which may potentially involve using a city vehicle.
• Provides peer support by assisting with the onboarding and guidance of Representative I staff during shifts.
• Verifies promotional codes, discounts, and pricing align with current marketing campaigns and communicates inconsistencies to the Lead and Ticketing Coordinator.
• Displays readiness for increased responsibility by effectively supporting shift operations and handling higher-volume or higher-complexity customer interactions.
• Reconciles cash drawer; researches and corrects or otherwise notes for management any discrepancies therein.

City Organizational Values

• Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.
• Other duties as assigned.

Core Competencies

• Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.
• Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.
• Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.
• Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen’s unique culture, opportunities and challenges.
• Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.
• Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.
• Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.
• Accountability & Trust: Follows through on commitments, takes responsibility for outcomes, and values relationships.
• Strategic Thinking: Works to bring a strategic focus to daily work, anticipates problems, and considers solutions.
• Business Acumen: Demonstrates understanding of business processes, objectives, and goals.

Minimum Requirements

Box Office Representative I:

• Education: High School Diploma or GED equivalent isrequired.
• Experience: Minimum of 2 years of customer service experience required; experience in a box office or live event venue is preferred.
• Technical Knowledge: Must be proficient with Microsoft Word, Excel, Outlook (Email), and have a basic understanding of online computer-based technology applications, which includes accessing web based platforms.
• Licenses & Certifications: Mustpossess, or be able to obtain within30 days, a valid Colorado driver’s license for use ofcarshare vehicles (Car-to-go/ ZipCar) for off-site box office operations. Personal vehicle ownership is not required.

Box Office Representative II:

• Education: Associate or bachelor’s degreepreferred
• Experience: More than 2 years of customer service experience. Ticketing or CRM software is preferred. Experience with digital communication tools is a plus.
• Technical Knowledge: Must be proficient with Microsoft Word, Excel, Outlook (Email), and have a basic understanding of online computer-based technology applications, which includes accessing web based platforms.
• Licenses & Certifications: Mustpossess, or be able to obtain within30 days, a valid Colorado driver’s license for use ofcarshare vehicles (Car-to-go/ ZipCar) for off-site box office operations. Personal vehicle ownership is not required.

NOTE: Any combination of experience and education that wouldlikely providethe required abilities,knowledgeand skills asdeterminedby the City of Aspen may be substituted for the requirements above.

NOTE: If not previously completed, this position requires a Criminal Background Check. Employment in this role is contingent upon successful completion of the required background check.

Position Type and Work Hours

• Intermittent part-time, less than 29-hour work week, Monday through Sunday, hours and days will vary depending on production schedule.
• Evenings/Weekends are required
• Weekdays will occasionally be required depending on department staffing needs and special events.

Work Environment

• Indoors: Wheeler Opera House; performance venue environment.
• Outdoors/Off-Site: Occasional offsite and outdoor work environment for special events. Occasional transportation needs between sites. Meetings, and trainings at a variety of city facilities and areas.

Physical Demands

Visual Acuity: Ability to bring objects into focus.

Balancing: Maintaining equilibrium.

Bending: Bending or position oneself to move an object from one level to another.

Carrying: transporting or moving an object.

Crouching: Bending body downward and forward by bending leg and spine.

Climbing: Ascending or descending stationary objects.

Eye/Hand/Foot Coordination: Performing work through using two or more body parts or other devices.

Gripping/Grasping: Ability to apply pressure with fingers and palm.

Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.

Hearing: Perceiving and comprehending the nature and direction of sounds.

Kneeling: Bending legs at knees to come to rest on knee or knees

Lifting: Moving objects weighing no more than 10 pounds from one level to another.

Pushing/Pulling: Ability to use upper extremities to exert force in order to press, draw, drag or haul objects in a sustained motion.

Reaching: Extending the hands and arms or other device in any direction.

Repetitive motions: Making frequent or continuous movements.

Sitting: Remaining in a stationary position.

Standing: Ability to sustain position for a period of time.

Stooping: Bending body downward and forward by bending spine at the waist.

Talking: Communicating ideas or exchanging information.

Walking: Ability to move to traverse from one location to another.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

The City of Aspen is an Equal Opportunity Employer