Bookkeper/Office Manager

Vision Refractory, LLC; Town of Texas (WI); On-site; USD 42,000 - 63,000; Full time

Job summary

Vision Refractory, LLC is seeking a detail-oriented Bookkeeper to manage daily financial records, payroll, and reporting. You will record transactions, reconcile accounts, and organize both physical and digital documents to support compliance.

The role includes processing payroll for employees across multiple states, ensuring accuracy, and maintaining confidential payroll information with high standards of accuracy and organization.

Qualifications

• 3-5 years experience in bookkeeping, accounting, and payroll processing.
• Proficiency with spreadsheets and accounting software (QuickBooks, Sage, etc.)
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive payroll information
• Strong organizational and communication skills

Responsibilities

• Record financial transactions in company ledgers using spreadsheets or accounting software
• Prepare and file basic financial documents
• Reconcile accounts by comparing bank statements to internal records
• Organize receipts, invoices, and physical/digital financial documents
• Process payroll for hourly and salaried employees across multiple states
• Verify timecards, hours worked, overtime, and job‑cost allocations
• Ensure payroll accuracy, resolve discrepancies, and maintain payroll records
• Assist with sales tax payments, filings, and supporting documentation

Skills

Payroll processing

Bookkeeping

Attention to detail

Confidentiality

Organizational skills

Communication skills

Tools

QuickBooks

Sage

Job description

Job Description

Job Description

Key Responsibilities

• Record financial transactions in company ledgers using spreadsheets or accounting software
• Prepare and file basic financial documents
• Reconcile accounts by comparing bank statements to internal records
• Organize receipts, invoices, and physical/digital financial documents
• Process payroll for hourly and salaried employees across multiple states
• Verify timecards, hours worked, overtime, and job‐cost allocations
• Ensure payroll accuracy, resolve discrepancies, and maintain payroll records
• Assist with sales tax payments, filings, and supporting documentation

Qualifications

• 3-5 years experience in bookkeeping, accounting, and payroll processing
• Proficiency with spreadsheets and accounting software (QuickBooks, Sage, etc.)
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive payroll information
• Strong organizational and communication skills

This role supports a multi‐state industrial services company with a strong emphasis on accuracy, compliance, and operational discipline. Candidates must be dependable, organized, and committed to maintaining high standards.