Bookkeeping & Operations Specialist — Nonprofit

ICSI; Berkeley (CA); Hybrid; USD 65,000 - 75,000; Full time

Job summary

ICSI, the International Computer Science Institute in Berkeley, seeks an Accounting & Operations Specialist focused on book-keeping to keep books accurate and organized. You’ll manage core accounting processes, AP/AR, payroll support, and month-end close with our external partner.

This hands-on role requires attention to detail, experience with Sage Intacct and BambooHR, and collaboration with researchers and administrators in a nonprofit research environment.

Qualifications

• Working knowledge of accounting and bookkeeping principles.
• Strong Excel skills.
• Experience with accounting or ERP systems (Sage Intacct a plus).
• Experience with payroll or HR systems (BambooHR preferred).
• 2-4 years of experience in accounting, bookkeeping, or financial operations.

Responsibilities

• Maintain accurate financial records across AP, AR, and general ledger activity.
• Perform monthly reconciliations (bank, credit card, balance sheet accounts).
• Prepare and post journal entries in coordination with AFMS.
• Support month-end and year-end close processes.
• Identify and resolve discrepancies across accounts and transactions.
• Process invoices, reimbursements, and vendor payments.
• Track receivables and assist with project invoicing.
• Support payroll processing with AFMS and BambooHR.
• Assist with audits and ensure policy compliance.

Skills

Accounting principles

Excel skills

Financial operations experience

Payroll knowledge

General bookkeeping

Tools

Sage Intacct

BambooHR

Job description

ICSI, the International Computer Science Institute in Berkeley, seeks an Accounting & Operations Specialist focused on book-keeping to keep books accurate and organized. You’ll manage core accounting processes, AP/AR, payroll support, and month-end close with our external partner.

This hands-on role requires attention to detail, experience with Sage Intacct and BambooHR, and collaboration with researchers and administrators in a nonprofit research environment.