Bookkeeping Assistant / Data Entry Specialist

BookSmarts Accounting; Kaysville (UT); On-site; USD 21,000 - 25,000; Part time

Benefits offered by this job

401(k) eligibility

Paid time off

Professional development resources

Remote work

Flexible scheduling

Job summary

BookSmarts Accounting is seeking a Data Specialist / Assistant Bookkeeper for a remote, part-time to full-time role. You will support bookkeeping tasks, enter transactions in QuickBooks Online, and help reconciliations, collaborating with a small, growing team.

The position supports growth in accounting skills, offers a flexible schedule, and 100% remote work from anywhere in the United States, with 20+ hours weekly preferred and 70% overlap with client hours in Mountain Time.

Qualifications

• Basic understanding of financial transactions and statements.
• Excellent computer skills and ability to learn new software.
• Professional written and verbal communication.
• Ability to work independently while maintaining team connections.
• Ability to maintain confidentiality with sensitive financial information.
• Professional experience in finance or accounting; QuickBooks certifications or college coursework; or a 4-year degree or experience.

Responsibilities

• Download, organize, and securely store client financial statements.
• Enter transactions accurately in QuickBooks Online and other accounting platforms.
• Perform bank and credit card reconciliations.
• Assist with basic financial review processes.
• Save documentation according to company protocols.
• Communicate with team members regarding client data.
• Troubleshoot discrepancies and report to accountants.

Skills

Attention to detail

Communication

Independent work

Confidentiality

Finance basics

Education

4-year degree or equivalent

QuickBooks certification

Tools

QuickBooks Online

Job description

Data Specialist / Assistant Bookkeeper (Remote, Part-Time to Full-Time)

BookSmarts Accounting

About BookSmarts

BookSmarts provides accounting and bookkeeping to more than 200 clients across the U.S., with a specialty in franchise accounting at both the franchisor and franchisee levels. We're a fully remote, woman-founded firm built on a simple idea: skilled professionals, including those returning to the workforce, deserve careers with real flexibility and real growth. Our team works from home, sets schedules around life, and advances by doing great work.

The Role

We're seeking a detail-oriented Bookkeeping Assistant / Data Specialist to join our team. This role provides foundational experience in bookkeeping and accounting while allowing for professional growth in a supportive environment. You'll work alongside bookkeepers, accountants, and our data entry team. This role fits someone who wants to keep growing in accounting and bookkeeping roles.

Key Characteristics for Success

• Self-motivated and resourceful
• Strong quantitative acumen and mind for numbers
• Attention to detail and problem‑solving mindset
• Reliable and committed to deadlines
• Excellent communication skills

Primary Responsibilities

• Download, organize, and securely store client financial statements
• Enter transactions accurately in QuickBooks Online and other accounting platforms
• Perform bank and credit card reconciliations
• Assist with basic financial review processes
• Save documentation according to company protocols
• Communicate with team members regarding client data
• Troubleshoot discrepancies and report to accountants

Required Qualifications

• Basic understanding of financial transactions and statements
• Excellent computer skills and ability to learn new software
• Professional written and verbal communication
• Ability to work independently while maintaining team connections
• Ability to maintain confidentiality with sensitive financial information
• Professional experience in finance or accounting QuickBooks certifications, or college coursework remains a 4‑year degree or experience.

How We Work: Our Values

• Fearless: You take initiative, ask the hard question, and raise a problem as soon as you see it.
• Kind: You assume good intent, communicate clear, and…...
• Precise: Your reconciliations tie out ... etc.
• Unconventional: You look for a better way to do repetitive work and share what you find.
• Smart: You use judgment, know when to research, and know when to ask.

Work Environment

• 100% remote
• 20 to 40 hours per week (20-hour minimum)
• Flexible scheduling, with at least 70% of your hours worked between 7:00 AM and 7:00 PM Mountain Time so you overlap with clients and teammates
• Applicants outside the US are not eligible for this position.

Benefits

• $15-18 per hour based on experience
• 401(k) eligibility after working 1,000 hours in your first year
• Paid time off accruing for hours worked over 20 hours per week
• Professional development resources
• Supportive team environment valuing work-life balance and career advancement

Application Process

• Select candidates will be invited for a video interview.

BookSmarts is an equal opportunity employer.