Bookkeeper V-Head Start

Confederated Tribes and Bands of the Yakama Nation; Wapato (WA); On-site; USD 25,000 - 28,000; Full time

Job summary

Confederated Tribes and Bands of the Yakama Nation is seeking a Bookkeeper V for the Head Start program in Wapato. The role focuses on accurate accounting for all funding sources, including Tribal, State, and Federal funding, and requires preparation of journals, ledgers, and reports related to billing, payroll, A/P, and purchasing.

The position involves close coordination with the supervisor, Central Accounting Office, Grants & Contracts, vendors, and other programs to ensure data accuracy for

Qualifications

• High school diploma required; some post-secondary training or education.
• Three years of work experience as a bookkeeper II or equivalent.
• Two years of work experience with modern financial systems (such as D365).
• Must pass a pre-employment background check and drug test.
• Enrolled Yakama Preference; all qualified applicants encouraged to apply.

Responsibilities

• Maintain and update accounting records for Tribal, State, and Federal funding.
• Prepare budget proposals and budget modifications; close-out projects and subcontracts.
• Maintain journals and ledgers; manage accounts payable, accounts receivable, payroll, and purchasing functions.
• Use software to report on financial status; ensure timely and accurate financial documents.
• Coordinate with supervisor, Central Accounting Office, Grants & Contracts, vendors, and programs.

Skills

Bookkeeping

Planning & organizing

Communication

Attention to detail

Education

High School Diploma

Post-secondary training

Associate degree (preferred)

Tools

iSolved

D365

Job description

Bookkeeper V

Head Start

Department of Human Services

Hourly Wage: $18.23-$20.52/Regular/Full-Time

Location: Wapato

The bookkeeper plays a crucial role in ensuring the financial stability and success of the program. They must provide accurate accounts maintenance work for all funding sources associated with the program. They are responsible for preparing budget proposals, budget modifications, and the close-out of projects and subcontracts. In addition, the bookkeeper is responsible for updating and maintaining the accounting records for the program's funding sources, including Tribal, State, and Federal Funding. They prepare and maintain journals and ledgers, update reports, statements, and accounts associated with billing, payroll, accounts receivable, accounts payable, and purchasing functions (such as travel authorizations and purchase orders) for proper authorization and ensure that all financial documents are accounted for in a timely manner. The bookkeeper must maintain close coordination with their supervisor, the Central Accounting Office, Grants & Contracts office, vendors, and other collaborative programs. They are also responsible for assuring that the data used for financial reports is correct, ensuring the accuracy and reliability of financial information for the program.

Examples of Work Performed:

Demonstrates commitment to the program mission, values, and policies in performance of daily duties.

Greeting public in a professional manner, making appointments.

Prepares, inputs, maintains, verifies, tracks, and reports on appropriate financial documentation such as purchase orders, purchase requisitions, travel, payroll, and payments.

Utilizing current resource management software, such as D365 and iSolved, for maintaining and reporting on program financial and administrative information.

Ensures that budget account line item funds are available and accurate.

Verifies financial reports for accuracy and timeliness.

Responsible for meeting payment deadlines for document input and check issuance.

Ensure that financial documents are filed correctly daily.

Maintains a paper and electronic file of ongoing or closed contracts and documents.

Prepares and maintains monthly in-kind reports for Head Start Centers.

Develops, calculates, and reports cost sharing non-federal match budgets and reports.

Identifies areas of the financial system which may be constricting production and recommends alternative solutions.

Maintains general or subsidiary account ledgers.

Perform other related duties.

Knowledge, Skills and Abilities:

Knowledge of policies, procedures, and practices applicable to Tribal and Funding agency requirements.

Knowledge of bookkeeping principles, theories, concepts, and terminology.

Knowledge of iSolved software and D365 financial software.

Knowledge of Federal Regulations 2 CFR 200, Head Start Act, Head Start Performance Standards (1300s), Indian Self-Determination and Education Act.

Knowledge of current literature, developments, and trends in the areas of bookkeeping and accounting.

Ability to plan and organize work and complete tasks independently.

Ability to learn to complete all bookkeeping functions, routine, and non-routine in the specialized area by planning and prioritizing workload.

Ability to prepare budget modifications as required.

Ability to communicate effectively both orally and in writing.

Ability to multitask and meet and deal with the public in a pleasant and courteous manner during high-stress situations.

Ability to speak clear, concise, well-modulated voice as required by the position.

Ability to establish and maintain effective working relationships with co-workers, funding agencies,

vendors, and the public.

Ability to classify accounting transactions, maintain and reconcile accounts, close accounts, and prepare reports and statements.

Experience with financial reporting and knowledge of requirements of federal grants.

Minimum Requirements:

High School Diploma and some post-secondary training or education.

Three years of work experience as a bookkeeper II or equivalent.

Two years of work experience with modern financial systems, such as D365.

Must pass a pre-employment background check.

Required to pass a pre-employment drug test.

Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.

Preferred Requirements:

Associate degree in business administration or related field.