Bookkeeper & Payroll Specialist

Move Up ABA; Baltimore (MD); Remote; USD 55,000 - 70,000; Part time

Job summary

A leading company in the ABA industry seeks a Part-Time Bookkeeper & Payroll Specialist. This remote role involves managing payroll, financial records, and tax compliance, offering a flexible schedule. Ideal for detail-oriented professionals experienced in bookkeeping and payroll processing, with an estimated salary range of $55,000 to $70,000 annually.

Qualifications

• Proven experience as a bookkeeper or similar role with payroll expertise.
• Strong understanding of multi-state tax regulations and payroll compliance.
• Experience in the In-Home Therapeutic or Home Health Industry highly preferred.

Responsibilities

• Process accurate payroll for employees, ensuring compliance with tax regulations.
• Maintain financial records and prepare tax filings for multiple states.
• Prepare financial reports and assist with audits.

Skills

Attention to detail

Payroll processing

Financial analysis

Time tracking

Education

Associate’s degree in accounting, finance, or related field

Tools

QuickBooks

Viventium Payroll System

Microsoft Excel

Job description

Bookkeeper & Payroll Specialist Location: Remote Company: Move Up ABA, LLC.

Job Overview:

We are seeking a detail-oriented and reliable Part-Time Bookkeeper & Payroll Specialist to join our team. In this role, you will manage financial records, process payroll for field clinicians working in the In-Home ABA industry, track claims and reimbursements, and assist with tax filing and financial reporting. You will also be responsible for updating payroll records, time tracking, managing wages, filing W2s and 1099s, verifying I9 information, and handling tax filing for remote employees in multiple states. Additionally, you will assist with cash flow analysis, projections, and budgeting. This position is ideal for someone looking for flexible, part-time work with a variety of responsibilities in bookkeeping, payroll, and tax compliance.

Key Responsibilities:

Payroll Processing: Process accurate and timely payroll for field clinicians using the Viventium Payroll System in tandem with Central Reach EMR, ensuring compliance with local, state, and federal tax regulations and session hours are processed accurately for clinical and administrative staff.

Payroll Records & Time Tracking: Update and maintain payroll records, track employee hours, and ensure accurate time tracking for all employees.

• Wages & Benefits Management: Oversee wages, deductions, and benefits for employees, ensuring accuracy and timely adjustments.

• Claims & Reimbursements: Track and manage claims and reimbursements, ensuring accurate recordkeeping and timely submission.

• Financial Recordkeeping: Maintain up-to-date financial records using QuickBooks including accounts payable/receivable, ledgers, and journals.

• Bank Reconciliation: Reconcile monthly bank and credit card statements to ensure financial accuracy.

• Reporting: Prepare financial reports such as profit & loss statements, balance sheets, and budget analysis, utilizing Excel for in-depth analysis and reporting.

• Tax Filing: Prepare quarterly and year-end taxes, including filing W2s and 1099s, ensuring compliance with local, state, and federal tax laws.

• I9 Verification: Verify I9 information for all employees and ensure compliance with federal employment regulations.

• Multi-State Remote Employee Tax Setup: Ensure accurate tax filings for remote employees across various states, adhering to each state’s tax regulations.

• Software Management: Maintain accurate financial data in accounting software (QuickBooks, Central Reach, Viventium), and leverage Excel for detailed analysis and reports. • Audit Support: Provide necessary documentation and assist with audits.

• Other Tasks: Assist with other administrative and accounting tasks as needed. Qualifications:

• Proven experience as a bookkeeper or in a similar role with expertise in payroll, time tracking, and taxes.

• Familiarity with accounting software (QuickBooks, Viventium Payroll System, Central Reach).

• Strong understanding of payroll processing, wage management, and filing W2s and 1099s.

• Experience with verifying I9 information and ensuring compliance with employment regulations.

• Solid understanding of multi-state tax regulations and payroll compliance.

• Proficient in Microsoft Excel, with advanced skills in financial analysis and reporting.

• Strong attention to detail, organizational skills, and ability to meet deadlines.

• Associate’s degree in accounting, finance, or a related field preferred but not required.

• Experience in the In-Home Therapeutic or Home Health Industry highly preferred.

Flexiable schedule: Pay Range 55,000-70,000k per year depending on expirence.