Bookkeeper/Office Manager

Woodbury Custom Homes; Wausau (WI); On-site; USD 38,572 - 44,083; Full time

Benefits offered by this job

401(k)

401(k) matching

Paid time off

Job summary

A local construction company in Wausau is looking for a dedicated Bookkeeper and Office Manager to handle financial operations, payroll, and daily office tasks. This full-time position requires strong organization, communication skills, and experience with QuickBooks. The ideal candidate will help maintain positive cash flow and assist in budgeting throughout project durations. Competitive benefits include 401(k) matching and paid time off.

Qualifications

• Proven experience as a bookkeeper or similar role.
• Strong proficiency in QuickBooks and Microsoft Office Suite.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Oversee accounts receivable tasks for cash flow.
• Process payroll bi-weekly.
• Maintain QuickBooks entries for all operations.
• Manage office supplies and errands.

Skills

Organizational skills

Communication skills

Time-management skills

Multitasking ability

Positive attitude

Tools

QuickBooks

Microsoft Office Suite

Smartsheet

Job description

Overview

Location: Wausau, WI

Position Overview: The Bookkeeper and Office Manager maintains the overall financial side of the business by monitoring and executing on all AR/AP and Payroll type activities. This role also manages day-to-day office tasks.

Base pay range

$28.00/hr - $32.00/hr

Company

Woodbury Custom Homes

Key Responsibilities

• Handle all accounts receivable tasks to ensure positive business cash flow.
• Process draws and change order invoicing for positive project cash flow.
• Track project expenses in spreadsheet tracker and QuickBooks as needed.
• Review invoices vs. budgeting to ensure accurate project billing.
• Run payroll on a bi-weekly basis to ensure employees are paid.
• Manage QuickBooks entries and reconciliations for all operations of Woodbury entities.
• Maintain certificate of insurance information from all sub-contractors.
• Maintain/order office materials/supplies as needed.
• Run office errands and bank deposits when needed.
• Manage and run reports to provide accurate snapshot of project and overall business performance.
• Filing of paper data and electronic data on a regular basis.
• Assist with building and managing project budgets and client allowances throughout project duration.
• Assist with drafting and reviewing project proposals prior to submitting them to the client as needed.

Qualifications

• Positive attitude that represents the organization well.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proven experience as a bookkeeper or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience in QuickBooks Online and Desktop is a must.
• Experience in Smartsheet is a plus.

Job Details

Job Type: Full-time, In person.

Benefits

• 401(k)
• 401(k) matching
• Paid time off