Bookkeeper – Nonprofit Accounting

The Public Theater of San Antonio; San Antonio (TX); On-site; USD 52,000 - 65,000; Full time

Job summary

San Pedro Playhouse seeks an experienced Bookkeeper to manage day-to-day accounting, payroll processing, and vendor payments. You will maintain financial records and support timely financial operations for a nonprofit theater.

Collaborate with the VP of Operations & Finance, assist with budgeting, reporting, audits, and grant activities. On-site in San Antonio with flexible after-hours as needed.

Qualifications

• Minimum of a high school diploma or equivalent.
• Non-profit financing experience encouraged.

Responsibilities

• Maintain financial records and bookkeeping files (receipts, invoices, banking records).
• Process Accounts Payable and Receivable.
• Prepare and process deposits and financial reports.
• Oversee payroll and vendor payments; coordinate with HR and accounting firm.
• Assist with annual audit preparation and grant reporting.

Skills

Bookkeeping

AP/AR

Budgeting

Financial reporting

Team collaboration

Communication

Education

High school diploma or equivalent

Tools

QuickBooks Online

Job description

BOOKKEEPER

Exempt/Full-Time

POSITION OVERVIEW

The Bookkeeper reports to and works closely with the Vice President of Operations & Finance to ensure sound financial stewardship of the organization. This position will manage day-to-day accounting and financial activities at San Pedro Playhouse in close collaboration with our HR Consultant. This role includes overseeing contractor payments, payroll processing, vendor payments, and reconciling financial records to ensure accuracy and timely financial operations.

KEY RESPONSIBILITIES

• Maintain financial records, including bookkeeping files and associated documents such as receipts, invoices, and banking records.
• Collaborate with the Finance team and other staff to implement and manage the annual budget.
• Track the budget and cash flow for each Fiscal Year.
• Process all Accounts Payable and Receivable.
• Prepare and process deposits.
• Prepare necessary and requested financial reports.
• Work with the Vice President of Operations & Finance, Board Treasurer, and third‑party accounting firm to process tax forms and reporting as necessary.
• Assist with the preparation and execution of the annual audit.
• Assist as needed with grant application preparation and reporting.
• Coordinate payment of wages for staff, contractors, and other personnel.
• Perform other duties related to financial records, reporting, and management as required.

QUALIFICATIONS

• A minimum of a high school diploma or its equivalent is required.
• Must demonstrate the ability to work effectively and responsibly in a professional setting, maintaining a high standard of conduct, organization, and attention to detail.
• Excellent communication skills are essential, including the ability to clearly articulate information, collaborate with team members, and prepare accurate, professional documentation.
• Strong interpersonal skills and a collaborative mindset are necessary to work effectively with colleagues across various departments to support the organization’s goals.
• A solid background in bookkeeping is essential, with demonstrated experience managing financial records, reconciling accounts, and processing payments to ensure accuracy and efficiency in all financial operations.
• Experience with non‑profit financing and Quickbooks Online required.
• Passion for the performing arts and a commitment to the mission of San Pedro Playhouse.

OUR MISSION

San Pedro Playhouse produces excellent, relevant, and transformative theater that unites diverse communities through dynamic performances and arts education programming.

OUR VISION

San Pedro Playhouse serves as the artistic hub of San Antonio that fosters a thriving arts community, contributing to the region's vibrancy and creativity.

OUR CORE VALUES

At San Pedro Playhouse, our core values serve as the compass guiding every aspect of our work, from artistic endeavors to community engagement. These values—artistry, integrity, bravery, joy, and kindness—are not just words on a page; they are the driving force behind everything we do. Together, they form the foundation of our commitment to enriching lives through the transformative power of theater.

CULTURAL COMMITMENT

As a theater company and nonprofit organization, San Pedro Playhouse puts Equity, Diversity, Inclusion, and Accessibility (EDIA) at the forefront of its operations, decisions, and practices. We are working towards this by actively addressing everything from internal policies to evaluating our programming - on stage and off, in our effort to meet these goals. We expect our staff to be on board with this approach by providing ongoing conversations and workshops, welcoming direct and open conversation, and holding ourselves accountable through our community. We are committed to providing the resources to our staff and creative teams as we continue our efforts to learn and grow in these areas. We are a caregiver and parent‑friendly workplace. San Pedro Playhouse is an equal‑opportunity employer.

This position is based in San Antonio and will require in‑person attendance and occasional night and weekend duties onsite.