Part-Time Bookkeeper

Arts Admin Jobs; New Brunswick (NJ); On-site; USD 41,000 - 48,000; Part time

Benefits offered by this job

Parking included

Job summary

George Street Playhouse in New Brunswick, NJ is seeking a skilled part-time bookkeeper to support our financial operations at 15 hours per week. The role reports to the Director of Finance and offers non-exempt, hourly compensation of $30.00-$35.00 per hour.

The ideal candidate has at least 3 years of bookkeeping experience in a non-profit, proficiency in QuickBooks and Excel, and familiarity with Bill.com and PrimePoint. Strong attention to detail and teamwork are essential.

Qualifications

• 3 years of bookkeeping or similar experience in a non-profit setting.
• Proficiency in QuickBooks and Excel; familiarity with Bill.com/PrimePoint is a plus.
• Knowledge of theatre operations, production, marketing or fundraising is a plus.
• Strong attention to detail and accuracy in financial records.
• Excellent organizational and time-management skills with teamwork ability.

Responsibilities

• Data entry and management of financial transactions in accounting software.
• Maintain accounts payable, accounts receivable, and general ledger entries.
• Monitor cash flow and suggest internal controls to improve efficiency.
• Support payroll processing and ensure compliance with regulations.
• Prepare and analyze monthly financial reports for management.
• Assist in budgeting, forecasting, and variance reporting.

Skills

Bookkeeping

QuickBooks

Excel

Attention to detail

Time management

Communication skills

Non-profit accounting

Team collaboration

Education

Accounting/Finance degree

Tools

Bill.com

PrimePoint

Job description

Position: Part-Time Bookkeeper
Reports to: Director of Finance
Status: Non-Exempt
Compensation: $30.00-$35.00 per hour

SUMMARY

George Street Playhouse is a fully professional, nationally-recognized producing Regional theatre located in New Brunswick, NJ. We’re seeking a skilled and detail-oriented part-time bookkeeper to join our team and support our financial operations for 15 hours per week.

DUTIES AND RESPONSIBILITIES

• Data Entry and Management: Enter financial transactions into accounting software, ensuring accuracy and completeness. Organize and maintain financial documents and records systematically.
• Financial Record Maintenance: Maintain accurate and up-to-date financial records including accounts payable, accounts receivable, general ledger entries and bank reconciliations.
• Monitor cash flow and recommend internal controls, policies and procedures to maximize operational efficiency.
• Payroll Processing: Support payroll process in a timely manner, ensuring compliance with tax regulations and company policies.
• Financial Reporting: Support the Director of Finance generate and analyze financial reports (e.g., income statements, balance sheets, cash flow statements) on a regular basis to provide insights into financial performance.
• Budget Monitoring: Assist in the preparation and monitoring of budgets and financial forecasts. Report on variances and recommend corrective actions when necessary.
• Assistance in Audit Preparation: Collaborate with external auditors and accountants during audits as directed by the Director of Finance.
• Adherence to Regulatory Standards: Assist the Director of Finance in the compliance of local, state, and federal financial regulations and standards.
• Prepare monthly closing and analyze bank and other accounts timely.

REQUIRED QUALIFICATIONS

• 3 years of previous work experience as a bookkeeper or in a similar role, with a strong understanding of accounting principles and practices in a non-profit organization.
• Proficiency in QuickBooks accounting software and MS Excel; familiarity with bill.com, PrimePoint and other financial tools is a plus.
• Knowledge of theatre operations, production, marketing and fundraising is a plus.
• High level of attention to detail and accuracy in data entry and financial record-keeping.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent communication skills and ability to collaborate within a team environment.
• Knowledge of relevant laws and regulations regarding financial transactions and reporting.
• A degree in Accounting, Finance, or relevant field is preferred but not mandatory. Equivalent practical experience will be considered.

SCHEDULE & COMPENSATION

This is a part-time position, with a maximum of 15 hours per week, offering flexibility in scheduling. George Street Playhouse regular office hours are Monday through Friday 10am – 6pm. Weekly work hour schedules for this position are approved by the Director of Finance. Parking is provided.

George Street Playhouse recognizes the value of diverse experiences, identities and backgrounds and is committed to building an equitable, inclusive and anti-racist organization that is representative of the world in which we live. Candidates who identify as Black, Hispanic, Indigenous or a Person of Color; LGTBQ+ and gender diverse candidates; candidates with disabilities; as well as candidates from historically marginalized groups are highly encouraged to apply. We aim to collect a pool of diverse and qualified candidates prior to reviewing resumes; please forward this position to someone you think will be a good fit.