Bookkeeper for Small Business - QuickBooks Expert

Cogent Analytics; Pensacola (FL); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Small-team environment

Direct leadership interaction

Own accounting function

Job summary

Cogent Analytics is seeking an Accounting Specialist to manage day-to-day bookkeeping for a small business in Pensacola, FL. You will maintain accurate financial records, process payables and receivables, and assist with month-end close using QuickBooks.

The role requires hands-on QuickBooks experience, meticulous attention to detail, and the ability to work independently in a small team. Excellent Excel skills and discretion are essential.

Qualifications

• 2–3 years of professional bookkeeping or accounting experience.
• Hands-on proficiency with QuickBooks (Online and/or Desktop).
• Strong Excel skills.
• High school diploma or equivalent.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Maintain accurate, up-to-date financial records in QuickBooks, including all journal entries and general ledger activity.
• Process accounts payable, including entering and coding vendor bills and issuing timely payments.
• Process accounts receivable, including generating customer invoices and requests for deposits. Tracking, following up, and documenting activities as they relate to outstanding payments.
• Creating orders in QuickBooks after order is approved by client.
• Reconcile bank accounts, credit card statements, and other accounts on a monthly basis.
• Track and categorize business expenses accurately and consistently.
• Assist with payroll processing and ensure related entries are recorded correctly.
• Support month-end and year-end close processes, including preparing supporting schedules for the CPA.
• Prepare routine financial reports and summaries (e.g., P&L, balance sheet, cash flow) for ownership/management review.
• Monitor cash flow and flag discrepancies, unusual transactions, or issues needing attention.
• Maintain organized, audit-ready financial documentation and filing systems, both digital and physical.
• Communicate professionally with vendors, clients, and financial institutions regarding billing and payment matters.
• Ensure compliance with internal financial policies, procedures, and applicable accounting standards.
• Support the preparation of information needed for tax filings, working alongside outside tax preparers as needed.

Skills

QuickBooks (Online/Desktop)

Accounts payable

Accounts receivable

Excel

Attention to detail

Independent work

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Accounting/Finance (preferred)

Tools

Excel

Job description

Cogent Analytics is seeking an Accounting Specialist to manage day-to-day bookkeeping for a small business in Pensacola, FL. You will maintain accurate financial records, process payables and receivables, and assist with month-end close using QuickBooks.

The role requires hands-on QuickBooks experience, meticulous attention to detail, and the ability to work independently in a small team. Excellent Excel skills and discretion are essential.