Bookkeeper Administrative Assistant

Sylvania; Jackson (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

JPS Jackson High School is seeking a dedicated Bookkeeper Administrative Assistant to support financial operations and provide essential administrative help. This 46-week, full-time role requires strong organization, attention to detail, and knowledge of bookkeeping principles within an educational setting.

You will handle accounts payable/receivable, payroll, bank reconciliations, budgeting support, and financial reporting, while assisting with general office tasks and vendor communications as

Qualifications

• High school diploma or equivalent; associate degree in accounting, finance, or related field preferred.
• Proven experience in bookkeeping or accounting, preferably in an educational setting.
• Proficient in accounting software and Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy in financial data entry and reporting.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both verbal and written, to interact with staff, students, and vendors.
• Ability to work independently and collaboratively as part of a team.
• Familiarity with school finance regulations and policies is a plus.
• Commitment to maintaining confidentiality and integrity in handling sensitive information.

Responsibilities

• Maintain accurate financial records, including accounts payable and receivable, payroll, and bank reconciliations.
• Assist in the preparation of financial reports and budgets for school administration.
• Process invoices, purchase orders, and payments in a timely manner.
• Manage and track school funds, ensuring compliance with district policies and regulations.
• Support the administration with general office tasks, including answering phones, filing, and data entry.
• Coordinate with vendors and service providers regarding billing and payment inquiries.
• Assist in the preparation of financial documentation for audits and reviews.
• Provide support for special projects and events as needed.
• Maintain confidentiality of financial and student information in accordance with school policies.
• Collaborate with faculty and staff to ensure smooth financial operations and address any inquiries related to budgeting or expenses.

Skills

Bookkeeping

Accounting

Excel

MS Office

Attention to detail

Time management

Communication

Teamwork

Education

Associate degree in accounting/finance

High school diploma or equivalent

Tools

Accounting software

Microsoft Office Suite

Excel

Job description

Summary

We are seeking a dedicated and detail-oriented individual to join our team at JPS Jackson High School as a Bookkeeper Administrative Assistant. This full-time position will play a crucial role in supporting the financial operations of the school while providing administrative assistance to ensure smooth day-to-day operations. The ideal candidate will possess strong organizational skills, a solid understanding of bookkeeping principles, and the ability to work collaboratively in an educational environment.

Responsibilities

• Maintain accurate financial records, including accounts payable and receivable, payroll, and bank reconciliations.
• Assist in the preparation of financial reports and budgets for school administration.
• Process invoices, purchase orders, and payments in a timely manner.
• Manage and track school funds, ensuring compliance with district policies and regulations.
• Support the administration with general office tasks, including answering phones, filing, and data entry.
• Coordinate with vendors and service providers regarding billing and payment inquiries.
• Assist in the preparation of financial documentation for audits and reviews.
• Provide support for special projects and events as needed.
• Maintain confidentiality of financial and student information in accordance with school policies.
• Collaborate with faculty and staff to ensure smooth financial operations and address any inquiries related to budgeting or expenses.

Requirements

• High school diploma or equivalent; associate degree in accounting, finance, or related field preferred.
• Proven experience in bookkeeping or accounting, preferably in an educational setting.
• Proficient in accounting software and Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy in financial data entry and reporting.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both verbal and written, to interact with staff, students, and vendors.
• Ability to work independently and collaboratively as part of a team.
• Familiarity with school finance regulations and policies is a plus.
• Commitment to maintaining confidentiality and integrity in handling sensitive information.

This is a 46 week position.