Bookkeeper / Accounting Coordinator

RedWolf; Lehi (UT); Hybrid; USD 28,000 - 39,000; Part time

Job summary

Red Wolf Technology is seeking a part-time Bookkeeper to manage daily accounting operations, maintain accurate records, and support cash management for a growing manufacturing and technology business.

The role emphasizes execution over judgment and collaborates with the Fractional Controller, CPA and owner to keep books current and accurate. 10–15 hours weekly with occasional Lehi office visits for inventory.

Qualifications

• Experience with basic bookkeeping tasks such as AP/AR and payroll support.
• Familiarity with QuickBooks and bank reconciliations.
• Strong attention to detail and ability to maintain accurate records.

Responsibilities

• Enter vendor bills into QuickBooks.
• Match invoices to purchase documentation.
• Schedule vendor payments according to approved payment schedule.
• Maintain organized vendor records.
• Communicate with vendors regarding invoices and payment status.
• Monitor AP aging and identify overdue items.
• Prepare and send customer invoices.
• Apply customer payments.
• Monitor AR aging.
• Send payment reminders and follow up on outstanding invoices.
• Escalate collection concerns.
• Record daily banking activity.
• Reconcile bank accounts.
• Reconcile merchant processors.
• Record loan activity.
• Maintain weekly cash transaction records.
• Reconcile company cards.
• Collect missing receipts.
• Code expenses.
• Monitor employee spending.
• Prepare payroll information.
• Coordinate payroll processing.
• Record payroll journal entries.
• Maintain payroll records.
• Record inventory purchases.
• Assist with inventory reconciliations.
• Track inventory adjustments.
• Coordinate with operations on inventory transactions.
• Maintain QuickBooks accurately and timely.
• File supporting documentation electronically.
• Assist with month-end preparation.
• Maintain accounting procedures (SOPs).
• Keep recurring payment calendar current.
• Maintain vendor contact information.

Skills

Accounts Payable

Accounts Receivable

Cash Management

Vendor Management

Payroll

Inventory

QuickBooks

Bank Reconciliation

Expense Coding

Documentation

Job description

Red Wolf Technology is seeking a part-time detail-oriented Bookkeeper to manage the company's daily accounting operations. This position is responsible for maintaining accurate financial records, processing transactions, supporting cash management, and ensuring accounting activities are completed timely and accurately.

This role focuses on execution rather than accounting judgment. The Bookkeeper works closely with the Fractional Controller, CPA, and business owner to maintain accurate books and support a growing manufacturing and technology business.

We are looking for someone who is interested in 10-15 hours a week, flexible work hours, but could occasionally come into the office/warehouse in Lehi to do inventory count, for meetings, etc.

Primary Responsibilities

Accounts Payable

• Enter vendor bills into QuickBooks.
• Match invoices to purchase documentation.
• Schedule vendor payments according to approved payment schedule.
• Maintain organized vendor records.
• Communicate with vendors regarding invoices and payment status.
• Monitor AP aging and identify overdue items.

Accounts Receivable

• Prepare and send customer invoices.
• Apply customer payments.
• Monitor AR aging.
• Send payment reminders and follow up on outstanding invoices.
• Escalate collection concerns.

Banking & Cash Management

• Record daily banking activity.
• Reconcile bank accounts.
• Reconcile merchant processors.
• Record loan activity.
• Maintain weekly cash transaction records.

Credit Cards & Expense Management

• Reconcile company cards.
• Collect missing receipts.
• Code expenses.
• Monitor employee spending.

Payroll Support

• Prepare payroll information.
• Coordinate payroll processing.
• Record payroll journal entries.
• Maintain payroll records.

Inventory Accounting Support

• Record inventory purchases.
• Assist with inventory reconciliations.
• Track inventory adjustments.
• Coordinate with operations on inventory transactions.

Financial Recordkeeping

• Maintain QuickBooks accurately and timely.
• File supporting documentation electronically.
• Assist with month-end preparation.

Administrative Responsibilities

• Maintain accounting procedures (SOPs).
• Keep recurring payment calendar current.
• Maintain vendor contact information.