Bookkeeper

Anderson Remodeling; Tomball (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Job summary

Anderson Remodeling is looking for an Operations & Bookkeeping Manager to ensure financial integrity and accurate reporting within the company. Located in Spring, Texas, this role encompasses responsibilities from accrual accounting to payroll management, ensuring that job-related expenses are accurately recorded and reported.

The ideal candidate should have at least 5 years of bookkeeping experience, preferably in the construction industry, and demonstrate proficiency in QuickBooks or similar accounting software. The salary range is between $50,000 and $60,000 annually, depending on experience.

Qualifications

• 5 years of experience in construction bookkeeping, accounting, or operations.
• Strong accrual accounting and job costing experience.
• Payroll, HR, and tax filing experience.

Responsibilities

• Ensure accurate accrual matching of revenue and expenses.
• Process payroll and maintain HR documentation.
• Generate and deliver monthly financial reports.

Skills

Accrual accounting

Job costing

Payroll processing

HR administration

Detail-oriented

Education

5 years in construction bookkeeping/accounting

Tools

QuickBooks

Accounting software

Job description

Benefits:

• Health insurance
• Paid time off
• Training & development

Position Overview

Company: Anderson Remodeling Location: Spring, TexasReports To: OwnerEmployment Type: Full-Time, In-House

The Operations & Bookkeeping Manager is responsible for the financial integrity, accrual accuracy, internal controls, HR administration, and management reporting of Anderson Remodeling. This role operates at a controller-level standard and is aligned in structure, methodology, and reporting format with Service Doctor Remodeling & Design. This position ensures that monthly revenue, job costs, advertising spend, and payroll are recorded in the same accounting period, producing reliable gross profit and ROI reporting used for operational decisions, compensation, and growth planning. The role works closely with the Owner, CPA, and Sales Team, while maintaining strict checks and balances over all cash and credit card activity. The position also supports operational coordination as the current on‑site opener transitions to a reduced role.

Core Responsibilities

Accrual Accounting & Monthly Close (Critical Function): Ensure all job‑related revenue and expenses are recorded in the same month. Accrue: Materials delivered but not yet invoiced. Subcontractor work performed but not yet billed. Payroll and labor allocations by job and period. Review open purchase orders monthly and record required accruals. Prevent cost shifting across months that distorts gross profit. Complete and document a formal monthly close within 15 business days. Accounts Payable: Enter, code, and process vendor bills accurately. Match invoices to approved purchase orders. Prepare weekly check runs for owner signature only. Maintain vendor records, W‑9s, and payment terms. Enforce approval and documentation requirements for all payments. Accounts Receivable: Generate and send customer invoices timely and accurately. Ensure revenue reflects work completed (accrual‑based). Post customer payments (check, ACH, credit card). Maintain aging reports and follow up on outstanding balances. Coordinate with Sales on billing timing and job status. Payroll & Human Resources: Process payroll accurately and on time. File payroll tax reports and remit payments. Manage employee onboarding, offboarding, and HR documentation. Maintain personnel files, I‑9s, W‑4s, benefits, PTO tracking. Serve as primary HR administrator for the company. Purchasing & Purchase Orders: Create and manage purchase orders for all materials and subcontractors. Ensure purchases align with job budgets and gross profit targets. Match purchase orders to vendor invoices. Maintain clean audit trails for all job‑related spending. Reconciliations & Internal Controls: Perform monthly: Bank reconciliations, Credit card reconciliations (receipts required). Ensure every credit card transaction has an attached receipt. Investigate and resolve discrepancies immediately. Maintain strict separation of duties: Bookkeeping prepares, Owner approves and signs checks. Enforce cash control policies without exception. Management Reporting – Service Doctor Aligned: Monthly Gross Profit by Income Class. Prepare monthly gross profit reports by income class. Use Service Doctor’s income class definitions and methodology. Ensure reports: Are accrual‑based, Tie to the general ledger, Reflect true job profitability, Provide month‑over‑month and year‑over‑year comparisons. Deliver reports within 15 business days of month‑end. Advertising ROI Reporting (By Advertising Class): Track revenue and expenses by advertising class. Prepare monthly Advertising ROI reports, including: Revenue by source, Advertising spend by source, ROI and cost‑efficiency metrics. Ensure sales attribution is accurate and consistent. Align advertising classes with Service Doctor standards. Provide trend analysis to guide marketing decisions. Operations & Scheduling Support: Work with Sales to review job flow and crew scheduling. Provide visibility into backlog, staffing needs, and job timing. Support transition as the on‑site opener reduces hours. Improve coordination between office and field operations. Tax & CPA Coordination: Prepare and file quarterly payroll and sales tax reports. Support annual IRS filings and 1099 preparation. Maintain CPA‑ready books at all times. Serve as primary liaison with the company CPA. Deliver clean, organized year‑end financials. Filing & Documentation: Maintain organized digital and physical filing systems. Ensure retention of receipts, invoices, payroll, and tax records. Support audits, CPA requests, and internal reviews. Standardize documentation procedures across the company. Authority & Controls: Owner signs all checks. No independent check‑signing authority. Dual‑control processes required for all cash and credit cards. No undocumented transactions permitted.

Below is a practical, controller‑level Monthly Close Checklist aligned with Service Doctor standards and written so it can be used, audited, and enforced. This can be printed, signed, and attached to each month’s close. MONTH‑END CLOSE CHECKLIST Due: Within 15 business days of month‑end 1. Revenue Cutoff & Sales Review Confirm all jobs with work completed in the month are invoiced. Verify invoices reflect work completed, not cash received. Review unbilled work and record revenue accruals if applicable. Confirm income class coding is correct on all invoices. Reconcile invoiced revenue to sales reports. 2. Purchase Orders & Expense Accruals Review open purchase orders. Identify materials delivered but not yet billed. Accrue costs for: Materials received, Subcontractor work completed, Freight or job‑related charges. Document all accruals with backup (delivery ticket, PO, confirmation). Schedule reversing entries for the following month. 3. Vendor Bills & Payables Enter all vendor bills through month‑end. Match invoices to approved purchase orders. Verify proper job and income class coding. Review unpaid bills report for completeness. 4. Payroll & Labor Allocation Confirm payroll is recorded in the correct month. Allocate labor to jobs accurately. Accrue payroll earned but not yet paid (if applicable). Verify payroll taxes are recorded properly. 5. Credit Card Reconciliation (NON‑NEGOTIABLE) Reconcile all company credit cards. Confirm every charge has an attached receipt. Verify correct job, income class, or advertising class coding. Investigate and resolve missing receipts immediately. No uncoded or undocumented charges remain. 6. Bank Reconciliation Reconcile all bank accounts. Investigate outstanding or unusual transactions. Confirm deposits match recorded revenue. Ensure no unauthorized payments. 7. Gross Profit by Income Class (Service Doctor Format) Generate Gross Profit report by income class. Confirm: Revenue and costs are in the same month. Accruals are included. Report ties to general ledger. Review margins for anomalies. Prepare explanation for material variances. 8. Advertising ROI Reporting Verify all advertising expenses are coded by advertising class. Confirm revenue attribution to advertising sources. Generate Advertising ROI report showing: Revenue by source, Cost by source, ROI metrics. Identify high‑ and low‑performing channels. 9. Reconciliation & Validation Gross Profit reports reconcile to GL. Advertising ROI totals reconcile to GL. No suspense or uncategorized balances remain. All accruals documented and approved. 10. Owner/Sales/Operations Review Package Prepare and deliver the following to ownership: Profit & Loss Statement, Gross Profit by Income Class, Advertising ROI Report, Accrual Summary (what was accrued and why), Cash position summary. 11. Final Close Certification Month reviewed internally. All corrections posted properly (no backdating). Month approved for CPA‑ready status. Prepared By: Date Completed: Owner Review Date: Standards Reminder No month is closed until this checklist is complete. Accrual accuracy is mandatory. Reports must be repeatable and auditable. Clean books at all times. Next Step (Optional) If you want, I can: Turn this into a fillable PDF. Convert it to a QuickBooks task checklist. Add KPIs tied to checklist compliance. Create a Service Doctor Anderson combined SOP binder. This checklist is what separates true operators from bookkeepers.

Qualifications

5 years in construction bookkeeping, accounting, or operations. Strong accrual accounting and job costing experience. Payroll, HR, and tax filing experience. Experience working directly with CPAs. Proficiency with QuickBooks or similar accounting software. Highly organized, detail‑oriented, and trustworthy. Construction or remodeling industry experience preferred.

Performance Expectations

Monthly close completed ≤15 business days. Accurate accrual matching of revenue and expenses. Reliable gross profit and advertising ROI reporting. Clean reconciliations with no undocumented transactions. Consistency with Service Doctor reporting standards. High owner confidence in financial data. Compensation (Spring, TX Market) $50,000 – $60,000 annually, depending on experience. Performance incentives tied to accuracy, timeliness, and compliance to be determined.

Anderson Remodeling