Bookkeeper

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

The Archdiocese of St. Louis seeks a Bookkeeper to maintain accurate financial records for St. Gabriel the Archangel and St. Raphael the Archangel parishes. Responsibilities include general ledger, payroll, accounts receivable/payable, and compliance with Archdiocesan policies.

Under supervision of the Business Manager and Pastor, you will use accounting software to process transactions and support monthly and annual reports, ensuring timely financial reporting.

Qualifications

• Bachelor's degree in Accounting or Finance preferred, or equivalent experience.
• 3–5 years bookkeeping or accounting experience preferred.
• Proficiency in QuickBooks and MS Excel essential.

Responsibilities

• Maintain and reconcile general ledger and subsidiary records.
• Process payroll including tax reporting and compliance.
• Maintain tuition, fees, and student accounts and billing statements.
• Review, code, and process invoices and payments timely.
• Reconcile bank accounts and oversee transfers and transactions.
• Assist in monthly and annual financial reports for leadership.
• Support budget development and monitoring for the school.
• Maintain payroll and benefits records in HR systems.
• Liaise with Archdiocesan Finance Office and HR on financial matters.
• Ensure compliance with Archdiocesan policies and internal controls.
• Perform other related duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Ability to work independently

Education

Bachelor's degree in Accounting or Finance

Equivalent education/experience considered

Tools

QuickBooks

Microsoft Excel

MS Office

Job description

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records for St. Gabriel the Archangel and St. Raphael the Archangel parishes, including the general ledger, payroll, accounts receivable, and accounts payable. This position ensures timely financial reporting and compliance with Archdiocesan and school policies and procedures. The Bookkeeper works with limited direct supervision under the general guidance of the Business Manager and Pastor and utilizes accounting software to process transactions and maintain financial records.

Job Responsibilities

• Maintain and reconcile the general ledger and all subsidiary financial records.
• Process and administer payroll, including preparation, tax reporting, and compliance with applicable regulations.
• Maintain accurate records of tuition, fees, and other student-related accounts; prepare billing statements and assist with collection efforts as needed.
• Review, code, and process invoices and payments in a timely manner.
• Reconcile bank accounts and oversee electronic transfers and related financial transactions.
• Assist in preparing monthly and annual financial reports for school leadership.
• Support the development, implementation, and monitoring of the annual school budget.
• Maintain employee financial records related to payroll and benefits; assist with benefit tracking and payroll-related updates in the human resources system.
• Serve as a liaison with the Archdiocesan Finance Office and Human Resources regarding financial and payroll matters.
• Ensure compliance with Archdiocesan policies, established internal controls, and sound accounting practices.
• Perform other related duties as assigned.

Job Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent education and relevant experience may be considered.
• Three to five years of bookkeeping or accounting experience preferred.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office applications, particularly Excel.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Strong verbal and written communication and interpersonal skills.
• Ability to handle confidential financial and employee information with discretion and professionalism.
• Experience with Archdiocesan systems or school-based financial operations is a plus.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.