Secretary

Archdiocese of St. Louis; St. Louis (MO); Presencial; USD 32.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Full-time benefits

Descripción de la vacante

The Archdiocese of St. Louis is seeking a Parish Secretary to provide administrative and clerical support to the Pastor and parish office. You will manage communications, scheduling, records, and daily operations while serving as a liaison between parish organizations and the rectory.

The role requires tech comfort, organization, and a willingness to learn new software and processes. Responsibilities span bulletin design, calendar management, Sacramental scheduling, and reporting, with a

Formación

• Must be comfortable with technology and willing to learn new software.

Responsabilidades

• Design and edit the weekly bulletin using Canva Pro.
• Manage Engage scheduling software to oversee vendor and staff calendars.
• Co-manage the Safe Environment program with Prevent & Protect software.
• Coordinate multiple Google calendars for rooms, schedules, and activities.
• Assist with money counting and reporting using ServantKeeper.
• Prepare Sunday petitions and distribute bulletin copies.
• Serve as liaison between parish organizations and the rectory office.
• Coordinate with Facilities Manager on parish vendors and maintenance.
• Assist with scheduling baptisms, funerals, and weddings.
• Publish Mass intentions in the weekly bulletin.
• Design and manage outdoor sign messaging with Watchfire.
• Print and mail approximately 700 annual contribution statements.
• Record sacramental information and notify parishes as needed.
• Enter new parishioners and send welcome letters.
• Maintain ServantKeeper database.
• Prepare and submit the annual Status Animarum report.

Conocimientos

Technology aptitude

Microsoft Office Suite

Google Workspace

Organizational skills

Attention to detail

Deadline management

Descripción del empleo

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

Schedule: Monday–Friday, 8:00 a.m.–4:00 p.m.
Hours: 40 hours per week
Benefits: Eligible for full-time benefits
Rate of Pay: To be determined by the Pastor

The Parish Secretary is responsible for providing administrative and clerical support to the Pastor and parish office. This position manages parish communications, scheduling, records, and various daily operations while serving as a liaison between parish organizations and the rectory office. The ideal candidate must be comfortable with technology, organized, detail-oriented, and willing to learn new software and processes.

Job Responsibilities

Weekly Bulletin: Design and edit the weekly bulletin using Canva Pro. Bulletin is due each Wednesday by 2:00 p.m.

Electronic School Door Access: Use Engage scheduling software to manage the vendor and current and new users, including school staff, coaches, and volunteers.

Child Safety Coordinator: Co-manage the Safe Environment program using Prevent & Protect software with David Evans, the volunteer coordinator for Holy Redeemer. David manages Safe Environment compliance for all employees and coaches and submits the annual audit to the Archdiocese.

Calendar Management: Manage multiple Google calendars, including meeting rooms, gym, cafeteria, and clergy schedules. Coordinate calendars and facility-use requests for parish organizations, sports, school, scouts, etc.

Monday Morning Money Counters: Work with the Bookkeeper each Monday to set up the dining room and greet money-counting staff. Enter weekly gifts into ServantKeeper and provide reports to the Bookkeeper. Maintain records for audit purposes.

Weekend Mass Preparation: Prepare Sunday petitions and items needed for weekend Masses, including petitions, announcements, money bags, and audit sheets. Materials are due each Thursday. Distribute bulletin copies.

Parish Liaison: Act as a liaison between parish organizations and the rectory office.

Facilities Coordination: Coordinate with the Facilities Manager to help manage parish vendors, including groundskeeping, HVAC, and general maintenance.

Sacrament Scheduling: Assist the Pastor with scheduling baptisms, funerals, and weddings.

Mass Intentions: Manage Mass intention requests and scheduling. Publish intentions in the weekly bulletin.

Electronic Sign: Use Watchfire software to design and manage messaging on the outdoor sign in front of the church. No prior design experience is necessary, but comfort with technology is required.

Contribution Statements: Print, collate, and mail approximately 700 annual contribution statements each January.

Sacramental Records: Record sacramental information and send notifications to the appropriate parishes for baptisms, First Communions, confirmations, funerals, and Mass intentions.

New Parishioners: Enter new parishioners into the database and send welcome letters.

Database Maintenance: Update and maintain the ServantKeeper database.

Annual Reporting: Prepare and submit the annual Status Animarum report to the Archdiocese.

Job Requirements

Must be comfortable with technology and willing to learn new software.

Experience with Microsoft Office Suite, Google Workspace, and similar applications is helpful.

Strong organizational skills and attention to detail.

Ability to manage multiple responsibilities and meet deadlines.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.