Bookkeeper

Kelso Industries; Spokane (WA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k)

Paid Time Off

Job summary

Kelso Industries is seeking a detail‑oriented administrative professional to greet visitors, route calls, and maintain reception areas. The role handles vendor invoices, coding to jobs, and monthly audits while supporting payroll data entry and HRIS updates.

Ideal candidates excel at multitasking, communication, and maintaining organized files and budgets. A professional casual appearance and punctual attendance are required for a reliable, on‑time workflow.

Qualifications

• Requires keen attention to detail and accurate documentation.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and deadlines.
• Ability to work independently with sound judgment.
• Regular, on-time attendance is required.
• Comfort with computer-based work and data entry.
• Professional casual appearance is expected.
• Experience with prevailing wage policies is a plus.

Responsibilities

• Greet and welcome visitors and route calls to the appropriate team member.
• Keep reception and common areas tidy and organized.
• Process vendor and subcontractor invoices accurately and timely.
• Perform monthly vendor statement audits and code invoices to jobs and cost codes.
• Verify invoices against purchase orders, contracts, and approvals.
• Maintain current W-9s and subcontractor insurance certificates.
• Support Project Managers with budgets, reporting, and payroll data entry.
• Provide backup to the Accountant as needed and assist in related administrative tasks.

Skills

Attention to detail

Communication skills

Multitasking

Independent work

Punctuality

Computer literacy

Professional appearance

Wage-policy awareness

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 5,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Responsibilities

• Greet and welcome visitors.
• Answer and route incoming calls to the appropriate team member.
• Keep reception and common areas tidy.
• Process vendor and subcontractor invoices accurately and timely.
• Perform monthly vendor statement audits accurately and timely.
• Code invoices to the appropriate jobs, cost codes, and expense accounts.
• Verify invoices against purchase orders, contracts, and approvals.
• Maintain current W-9s and subcontractor insurance certificates.
• Resolve invoice discrepancies with vendors and Project Managers.
• Maintain accurate and orderly Accounts Payable files.
• Prepare and distribute project budgets to Project Managers.
• Maintain, organize and track employee safety trainings and certifications.
• Assist payroll with entering new hires into HRIS system.
• Maintain accurate and organized employee files.
• Monitor and maintain appropriate levels of office and operational building supplies.
• Assist Project Management team with bid-related items.
• Provide additional administrative support to the team, including providing backup to the Accountant as needed.

Qualifications

• Strong attention to detail and documentation accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and deadlines simultaneously.
• Ability to work independently while exercising sound judgement.
• Regular, on-time and reliable attendance required.
• Ability to sit and work at a computer for extended periods.
• A professional casual image with respect to work attire and personal appearance is required.
• Experience working with prevailing wage policies and practices is a plus.

Benefits

• Medical, Dental and Vision
• 401(k)
• Paid Time Off

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here you will experience:

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business