Bookkeeper

Kelso Industries; Spokane (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Paid Time Off

Job summary

Kelso Industries, a nationwide HVAC, mechanical, plumbing, refrigeration, and electrical solutions provider, is seeking an organized Administrative Assistant to support reception, accounts payable, payroll, HRIS data entry, and file management. You will greet visitors, route calls, maintain orderly records, and assist Project Managers and accounting staff as needed.

This role requires attention to detail, strong communication, ability to juggle multiple tasks, and reliable attendance.

Qualifications

• High attention to detail and accurate documentation.
• Excellent written and verbal communication.
• Ability to manage multiple tasks with deadlines.
• Strong judgment and ability to work independently.
• Regular, on-time attendance is required.
• Proficient computer skills and familiarity with HRIS systems.

Responsibilities

• Greet and welcome visitors.
• Answer and route incoming calls to the appropriate team member.
• Keep reception and common areas tidy.
• Process vendor and subcontractor invoices accurately and timely.
• Code invoices to the correct jobs, cost codes and accounts.
• Maintain current W-9s and subcontractor insurance certificates.
• Assist payroll with entering new hires into HRIS.
• Maintain accurate employee files.

Skills

Attention to detail

Communication skills

Multitasking

Independent work

Reliability

Tools

HRIS

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 5,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Responsibilities

• Greet and welcome visitors.
• Answer and route incoming calls to the appropriate team member.
• Keep reception and common areas tidy.
• Process vendor and subcontractor invoices accurately and timely.
• Perform monthly vendor statement audits accurately and timely.
• Code invoices to the appropriate jobs, cost codes, and expense accounts.
• Verify invoices against purchase orders, contracts, and approvals.
• Maintain current W-9s and subcontractor insurance certificates.
• Resolve invoice discrepancies with vendors and Project Managers.
• Maintain accurate and orderly Accounts Payable files.
• Prepare and distribute project budgets to Project Managers.
• Maintain, organize and track employee safety trainings and certifications.
• Assist payroll with entering new hires into HRIS system.
• Maintain accurate and organized employee files.
• Monitor and maintain appropriate levels of office and operational building supplies.
• Assist Project Management team with bid-related items.
• Provide additional administrative support to the team, including providing backup to the Accountant as needed.

Qualifications

• Strong attention to detail and documentation accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and deadlines simultaneously.
• Ability to work independently while exercising sound judgment.
• Regular, on-time and reliable attendance required.
• Ability to sit and work at a computer for extended periods.
• A professional casual image with respect to work attire and personal appearance is required.
• Experience working with prevailing wage policies and practices is a plus.

Benefits

• Medical, Dental and Vision
• 401(k)
• Paid Time Off

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here You Will Experience

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business