Bookkeeper

Diamond Accelerator; Portland (OR); Remote; USD 60,000 - 80,000; Part time

Job summary

An established industry player is seeking a meticulous Bookkeeper to support its growing med spa. This remote role is perfect for someone who thrives in a dynamic environment and understands the unique needs of high-revenue, service-based businesses. You'll manage financial records, prepare reports, and reconcile accounts, all while working closely with the leadership team. With flexible hours and a focus on detail, this position offers a fantastic opportunity for those looking to contribute to a thriving business in the healthcare sector. If you have a passion for organization and financial accuracy, this is the role for you.

Qualifications

• 3+ years bookkeeping experience in medical aesthetics or high-volume service industry.
• Proficiency with QuickBooks Online and Excel/Google Sheets.

Responsibilities

• Manage accounts payable and receivable, and vendor payments.
• Perform monthly bank and credit card reconciliations.
• Assist in preparing financial reports for leadership review.

Skills

Bookkeeping

Attention to Detail

Communication

Organizational Skills

Time Management

Tools

QuickBooks Online

Excel

Google Sheets

MindBody

Job description

Bookkeeper – Med Spa (Remote/Hybrid, Oregon-Based Preferred)

About the Role: A busy, multi-location med spa with strong year-over-year growth is seeking a meticulous and reliable Bookkeeper. This role is perfect for someone who thrives in a dynamic environment and understands the unique needs of high-revenue, service-based businesses.You'll support the leadership team by maintaining accurate financial records, preparing reporting, reconciling accounts, and working closely with our controller. Our ideal candidate has strong attention to detail, communicates clearly, and enjoys building processes that help a growing business scale sustainably. Key Responsibilities:

• Manage accounts payable and receivable entries, reconciliations, and vendor payments.
• Reconcile daily sales and deposits from multiple platforms (MindBody, TouchMD, etc.).
• Perform monthly bank and credit card reconciliations.
• Assist in preparing financial reports for leadership review (P&L, Balance Sheet).
• Track and categorize expenses to ensure accurate financial reporting.
• Work with our external CPA and controller to support tax preparation and audits.
• Maintain detailed records for membership billing, retail inventory, and prepaid services.
• Identify and communicate variances, trends, and areas for optimization.

Qualifications:

• 3+ years bookkeeping experience (medical aesthetics, healthcare, or high-volume retail/service industry preferred).
• Proficiency with QuickBooks Online and Excel/Google Sheets.
• Familiarity with POS/EMR systems (MindBody experience a plus).
• Ability to manage confidential information with discretion.
• Strong organizational and time management skills.
• Bonus: Experience in multi-location businesses or high-ticket services.

Work Environment:

• Remote with occasional in-person meetings (preferred Oregon-based candidates, but open to others).
• Flexible hours (approximately 10–15 hours per week to start, potential to grow).

Compensation:

• Hourly, DOE. No benefits included at this time.

How to Apply: If you are a proactive, detail-oriented bookkeeper who loves helping businesses stay financially sharp and organized, we'd love to hear from you!