Bookkeeper

The Fixture Zone; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401(k) with company match

Paid Time Off

Paid holidays

Sick leave

Job summary

The Fixture Zone, a growing Phoenix-based wholesale distributor, seeks an onsite Bookkeeper to manage day-to-day bookkeeping and financial transactions. You will strengthen internal ownership of accounting and coordinate with our external accounting firm as needed.

We require 5+ years of bookkeeping experience and Sage 100 or Sage 300 proficiency, plus strong Excel skills. This role offers a full- or part-time onsite schedule with competitive pay and benefits in a team-oriented environment.

Qualifications

• Minimum 5+ years of bookkeeping or accounting support experience.
• Sage 100 or Sage 300 experience required.
• Proficient in Microsoft Excel.
• Experience coordinating with external accounting firms.
• Onsite role in Phoenix, AZ.

Responsibilities

• Process and record accounts payable and vendor invoices.
• Prepare and post customer invoices; apply payments and deposits.
• Manage accounts receivable aging and collections.
• Reconcile bank accounts, credit cards, and merchant accounts (e.g., Authorize.net, Clover).
• Maintain accounting / ERP system accuracy (Sage 100).
• Coordinate payroll processing and ensure accurate reporting (iSolved).
• Monitor chargebacks and payment discrepancies.
• Assist leadership with financial reporting preparation.
• Ensure timely month-end and year-end closing.
• Communicate with external CPA firm for month-end and tax support.

Skills

detail-oriented

organizational skills

time management

ability to work independently

strong communication

Tools

Sage 100

Sage 300

Excel

iSolved

Job description

The Fixture Zone is a growing Phoenix-based wholesale distribution company. We are seeking a full- or part-time onsite bookkeeper to join our team. We offer competitive pay and benefits, a team-oriented work environment and the opportunity to grow as the company grows.

About the Role:

We are seeking an onsite Bookkeeper to run our internal day-to-day bookkeeping and financial transaction processes. This role is responsible for strengthening internal ownership of accounting functions, improving responsiveness, ensuring process continuity, and reducing reliance on external troubleshooting.

The position works closely with leadership and coordinates with our external accounting firm when needed. Experience with Sage 100 or Sage 300, our ERP system provider, is required. A detail-oriented, numbers focused, tech-savvy, and proactive professional who can quickly learn systems and follow established processes will thrive in this role.

Key Responsibilities:

• Process and record accounts payable and vendor invoices
• Prepare and post customer invoices; apply payments and deposits
• Manage accounts receivable aging and collections
• Reconcile bank accounts, credit cards, and merchant accounts (e.g., Authorize.net, Clover)
• Maintain accounting / ERP system accuracy (Sage 100)
• Coordinate payroll processing and ensure accurate reporting (iSolved)
• Monitor chargebacks and payment discrepancies
• Assist leadership with financial reporting preparation
• Communicate with external CPA firm for month-end and tax support
• Ensure timely closing at month and year end to support financial reporting
• 5+ years of bookkeeping or accounting support experience
• Proficiency in accounting / ERP software; (Sage 100 or Sage 300 experience REQUIRED)
• Experience managing AP/AR processes independently
• Strong understanding of bank reconciliations and merchant deposit processing
• Proficiency in Microsoft Excel
• High attention to detail and organizational skills
• Ability to work independently and manage priorities

About Us:

We are a growing B to B provider of retail store fixtures and supplies serving clients of all sizes from independent retailers to national brands. Based in Phoenix, Arizona, the company has been in business since the early 1990s, offering a stock catalog of fixtures and supplies, and custom fixtures designed to enhance merchandising and improve retail environments. With a broad product range that includes shelving, racks, hangers, shopping carts, and store supplies. We sell commodities with top tier service.

Core Values:

• Positive Attitude: A positive attitude drives success, no matter the circumstances. Stay optimistic and overcome challenges with confidence.
• Accountability: Taking ownership of our actions, both successes and setbacks, allows us to continuously improve and grow.
• Customer First: Our success depends on our customers. We prioritize their needs and work to build lasting, trusted relationships.
• Teamwork: Success is built on collaboration. We support each other through challenges and celebrate every win, big or small. When one of us succeeds, we all succeed.

Location & Schedule:

Work Hours: 8AM-4:30PM with a 30 minute lunch. 40 hours per week; depending on individual skills, we may be open to part-time candidates able to fulfill the full responsibilities of the role

Compensation and Benefits:

• Medical insurance - 75% of employee is covered
• Dental insurance - 75% of employee is covered
• 401(k) with participation at 90 days with no vestment period.
• Employer match / contributions 3% - 100% match, 4 & 5% - 50% match
• Paid Time Off (PTO) – vacation/personal days after 1st year
• Paid holidays - after 90-day onboarding
• Sick leave / Earned paid sick time – 40 hours after 90 day onboarding (per Arizona law)
• Must be authorized to work in the United States