Bookkeeper

Campus Apartments; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Campus Apartments in Philadelphia seeks an experienced bookkeeper to manage resident financial records, process invoices, and keep delinquency to a minimum. The role reports to the General Manager and requires meticulous data entry and reliable accounting practices.

You’ll work with Entrata daily, update rents and deposits, generate notices, and prepare monthly reports. The ideal candidate has a high school diploma, strong math skills, and a customer‑service mindset in a fast-paced environment.

Qualifications

• High school diploma.
• Accurate typing and record keeping.
• Computer skills and math ability.
• Working knowledge of Entrata preferred.
• Excellent customer service skills.
• Ability to follow through with all necessary paperwork and ensure all deadlines are met.
• Ability to work in a fast paced environment with accuracy.

Responsibilities

• Maintain resident information in Entrata, including applications, move-ins/move-outs, transfers, notices to vacate.
• Update rents, deposits and application fees daily; issue late notices when necessary.
• Assist in rent collection and prepare receipts.
• Deposit daily receipts before bank closing.
• Update daily vacancy and activity reports.
• Organize and file reports, leases and paperwork.
• Route resident service requests to maintenance and follow up.
• Prepare and deliver late and legal notices.
• Print monthly delinquency reports and inform GM.
• Coordinate with legal counsel and GM on proceedings.
• Answer phones as needed.
• Set up new residents and deposit funds.
• Enter vendor data and invoices for payment processing.
• Follow up on security deposits upgrades and process refunds.
• Keep logs up to date.
• Perform general admin tasks, filing, typing.
• Assist in preparing monthly reports.
• Order supplies within budget.
• Maintain office and vendor files.

Skills

Bookkeeping

Accounts receivable

Data entry

Entrata

Financial reporting

Communication

Time management

Education

High school diploma

Tools

Entrata

Job description

Experienced Bookkeeper wanted!
The Campus team is filled with passionate and enthusiastic people! Since 1958, we have been singularly focused on providing superb housing for college students across the country and our team is the reason for our success and for our ability to grow over the long-term.

Experienced Bookkeeper wanted!
The Campus team is filled with passionate and enthusiastic people! Since 1958, we have been singularly focused on providing superb housing for college students across the country and our team is the reason for our success and for our ability to grow over the long-term.
If you’re someone who loves to have FUN at work, loves to work hard, thinks outside the box, then we’ve got a place for you on our team! Campus Apartments offers growth opportunities, diversity, stability, job training and a fun-loving family of people! Consider joining our team and changing the way you think about work!
The Bookkeeper reports to the General Manager. This position is responsible for collecting rent and keeping delinquency at a minimum, maintaining all resident financial records and processing all invoices.

• Maintain accurate resident information in Entrata; includes new resident information from applications, move-ins, move-outs, building transfers, notices to vacate, etc.
• Update on a daily basis all rents, deposits and application fees received from residents; issue appropriate notices when necessary (i.e. late payments, eviction notices, returned checks and memos)
• Assist in the collection of rents and preparation of receipts
• Deposit all receipts prior to bank closing each day
• Update daily reports concerning notices to vacate, vacancy reports, activity reports, etc.
• Organize and file all applicable reports, leases and paperwork
• Accept service requests from residents and route to maintenance for prompt processing; conduct service follow up with residents
• Compile and deliver late notices and legal notices
• Print monthly delinquency reports and keep General Manager informed
• Work with legal counsel and General Manager regarding legal proceedings
• Answer telephones as needed
• Set up new residents and deposit all moneys
• Input vendor information and invoices into computer system and send to Corporate for payment
• Follow up on all security deposit upgrades and process all refunds
• Keep all logs up to date
• General administrative duties such as filing and typing
• Assist in preparing monthly reports
• Order supplies within established budgeted guidelines
• Maintain general office and vendor files
• High school diploma
• Accurate typing and record keeping
• Computer skills and math ability
• Working knowledge of Entrata is preferred
• Ability to follow through with all necessary paperwork and ensure all deadlines are met
• Excellent customer service skills
• Ability to work in a fast paced environment with accuracy