Assistant Property Manager

Campus Apartments; Philadelphia (Philadelphia County); On-site; USD 42,000 - 60,000; Full time

Job summary

Campus Apartments is seeking an Experienced Assistant Property Manager. The role focuses on rent collection, maintaining accurate resident financial records, and processing all invoices. Training and growth opportunities are emphasized within a supportive team environment.

You will manage move-ins/outs, update payments, notices, and reports, and collaborate with maintenance to ensure prompt service and thorough documentation. A fast-paced setting requires strong attention to detail.

Qualifications

• Experience collecting rent and maintaining resident financial records.
• Proficient in processing invoices and notices.
• Strong organizational and filing skills.
• Excellent customer service and communication.
• Ability to work in a fast-paced environment with accuracy.

Responsibilities

• Maintain resident information in Entrata and manage move-ins/outs.
• Update rents, deposits, and fees; issue notices for late payments.
• Assist in rent collection and prepare receipts.
• Input vendor information and invoices for payment.
• Prepare monthly delinquency and activity reports.
• Coordinate service requests with maintenance and track progress.
• Provide general office support and filing.

Skills

Customer service

Typing & records

Computer skills

Attention to deadlines

Fast-paced environment

Education

High school diploma

Tools

Entrata

Job description

Experienced Assistant Property Manager wanted!

The Campus team is filled with passionate and enthusiastic people! Since 1958, we have been singularly focused on providing superb housing for college students across the country and our team is the reason for our success and for our ability to grow over the long-term.

If you’re someone who loves to have FUN at work, loves to work hard, thinks outside the box, then we’ve got a place for you on our team! Campus Apartments offers growth opportunities, diversity, stability, job training and a fun-loving family of people! Consider joining our team and changing the way you think about work!

The Assistant Property Manager reports to the General Manager. This position is responsible for collecting rent and keeping delinquency at a minimum, maintaining all resident financial records and processing all invoices.

• Maintain accurate resident information in Entrata; includes new resident information from applications, move-ins, move-outs, building transfers, notices to vacate, etc.


• Update on a daily basis all rents, deposits and application fees received from residents; issue appropriate notices when necessary (i.e. late payments, eviction notices, returned checks and memos)


• Assist in the collection of rents and preparation of receipts


• Deposit all receipts prior to bank closing each day


• Update daily reports concerning notices to vacate, vacancy reports, activity reports, etc.


• Organize and file all applicable reports, leases and paperwork


• Accept service requests from residents and route to maintenance for prompt processing; conduct service follow up with residents


• Compile and deliver late notices and legal notices


• Print monthly delinquency reports and keep General Manager informed


• Work with legal counsel and General Manager regarding legal proceedings


• Answer telephones as needed


• Set up new residents and deposit all moneys


• Input vendor information and invoices into computer system and send to Corporate for payment


• Follow up on all security deposit upgrades and process all refunds


• Keep all logs up to date


• General administrative duties such as filing and typing


• Assist in preparing monthly reports


• Order supplies within established budgeted guidelines


• Maintain general office and vendor files


• High school diploma


• Accurate typing and record keeping


• Computer skills and math ability


• Working knowledge of Entrata is preferred


• Ability to follow through with all necessary paperwork and ensure all deadlines are met


• Excellent customer service skills


• Ability to work in a fast paced environment with accuracy