Bookkeeper

Ruman & Associates, Ltd.; Lombard (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Ruman & Associates Ltd. is a growing accounting and tax advisory firm seeking a dependable Bookkeeper to manage day-to-day bookkeeping for a portfolio of client accounts.

The role focuses on maintaining accurate records primarily using QuickBooks Online and supporting monthly close processes. Ideal candidates will have strong attention to detail, excellent organization, and the ability to manage recurring monthly tasks across multiple clients and deadlines, while communicating effectively with

Qualifications

• 2+ years bookkeeping or accounting experience preferred.
• Proficient in QuickBooks Online.
• Strong Excel skills and basic accounting principles.
• Ability to manage multiple client accounts and deadlines.

Responsibilities

• Maintain accurate and up-to-date bookkeeping records for assigned clients.
• Record and categorize bank and credit card transactions.
• Perform monthly bank and credit card reconciliations.
• Review general ledger accounts and investigate discrepancies.
• Prepare monthly financial statements, including Profit & Loss Statements and Balance Sheets.
• Assist with year-end bookkeeping cleanup and preparation of client files for tax return preparation.

Skills

Attention to detail

Time management

Communication skills

Independent worker

Tools

QuickBooks Online

Job description

Ruman & Associates Ltd. is a growing accounting and tax advisory firm serving businesses and individuals with accounting, tax, and strategic advisory services. Our team is committed to providing accurate, timely, and proactive financial support while building long-term relationships with our clients.

We are looking for a dependable, detail-oriented Bookkeeper to join our Accounting Team and manage day-to-day bookkeeping for a portfolio of client accounts.

Position Summary

The Bookkeeper will be responsible for maintaining accurate financial records for multiple clients, primarily using QuickBooks Online. This role requires strong attention to detail, excellent organization, and the ability to manage recurring monthly responsibilities across multiple client accounts and deadlines.

The ideal candidate understands that good bookkeeping goes beyond data entry. We are looking for someone who can identify discrepancies, keep accounts clean and current, communicate effectively with clients and team members, and recognize when something doesn't look right.

Key Responsibilities

• Maintain accurate and up-to-date bookkeeping records for assigned clients.
• Record and categorize bank and credit card transactions.
• Perform monthly bank and credit card reconciliations.
• Review general ledger accounts and investigate discrepancies.
• Maintain and reconcile balance sheet accounts.
• Record adjusting and recurring journal entries as appropriate.
• Manage accounts payable and accounts receivable bookkeeping when required.
• Maintain accurate vendor and customer records.
• Assist with payroll-related bookkeeping and reconciliation.
• Prepare monthly financial statements, including Profit & Loss Statements and Balance Sheets.
• Review financial statements for unusual balances, inconsistencies, or missing transactions before completion.
• Maintain organized supporting documentation and client records.
• Request missing financial information and documentation from clients.
• Keep assigned client accounts current and complete monthly bookkeeping according to established deadlines.
• Assist with year-end bookkeeping cleanup and preparation of client files for tax return preparation.
• Communicate bookkeeping issues and unusual transactions to the appropriate accounting or tax team member.
• Collaborate with the Accounting, Tax, and Advisory teams when client information affects other areas of the engagement.
• Follow firm procedures, documentation standards, and quality-control processes.
• Protect the confidentiality of client financial and personal information.

Qualifications

• 2+ years of bookkeeping or accounting experience preferred.
• Strong working knowledge of QuickBooks Online.
• Solid understanding of basic accounting principles, including debits and credits.
• Experience with bank and credit card reconciliations.
• Ability to read and understand Profit & Loss Statements and Balance Sheets.
• Strong Microsoft Excel skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple client accounts and recurring deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with a team.
• Comfortable identifying problems, researching discrepancies, and asking questions when something does not appear correct.