Bookkeeper

Be Pro Be Proud; Little Rock (AR); On-site; USD 46,000 - 52,000; Part time

Job summary

Be Pro Be Proud in Little Rock, Arkansas, is seeking a detail-oriented Bookkeeper to manage daily transactions for Be Pro Be Proud, Inc. and its affiliated foundation, ensuring accurate recordkeeping and timely financial reporting.

The part-time, on-site role is 25 hours per week with hourly pay of $35.00 to $40.00, dependent on experience. The ideal candidate will have 2+ years of nonprofit bookkeeping, proficiency in QuickBooks Online and Excel, and strong attention to detail.

Qualifications

• Proficiency with QuickBooks Online and Microsoft Excel.
• Strong working knowledge of accounts payable, accounts receivable, and bank reconciliation processes.

Responsibilities

• Process vendor invoices, code to the appropriate accounts and cost centers, and prepare payment runs for CFO approval.
• Record and reconcile grant and contribution receipts across both entities on a timely basis.
• Record daily journal entries for Be Pro Be Proud, Inc. and Associated Industries of Arkansas Foundation, Inc.
• Reconcile all bank and credit card accounts monthly and resolve discrepancies; reconciliations are subject to CFO review.
• Assist CFO with month-end close procedures and supporting schedules.
• Maintain schedules of restricted net assets by grant.
• Assist CFO in pulling documentation for grant reimbursement requests and financial reports.
• Maintain organized digital and physical records of all financial transactions.
• Prepare 1099 documentation annually for applicable vendors.
• Support audit preparation by providing schedules, reconciliations, and source documents as requested.
• Other duties as assigned.

Skills

QuickBooks Online

Microsoft Excel

Accounts payable

Accounts receivable

Bank reconciliation

Education

Accounting degree or equivalent

Job description

Position Summary

Be Pro Be Proud is seeking a detail-oriented and dependable accounting professional to serve as Bookkeeper for Be Pro Be Proud, Inc. and its affiliated entity, Associated Industries of Arkansas Foundation, Inc. This position handles the day-to-day financial transaction processing and recordkeeping for both organizations, providing the accurate and timely foundation on which the organization’s financial reporting depends.

The Bookkeeper reports directly to the Chief Financial Officer and is a valued member of a small, mission-driven team working to sustain and grow one of America’s most innovative workforce development initiatives. This is a part-time, hourly, on-site position in Little Rock, Arkansas, scheduled at 25 hours per week. Hours are recorded daily; work beyond the scheduled 25 hours requires advance approval from the Chief Financial Officer and may not exceed 30 hours in any week.

About Be Pro Be Proud

Since its inception in 2016, Be Pro Be Proud’s mission has been to change student, parent and educator perceptions of technical professions in the construction, forestry, manufacturing, transportation, and utilities industry sectors. Every day, Be Pro Be Proud launches important conversations about technical professions — and the rewarding, secure future they provide — in classrooms, locker rooms, ballfields, academic events, and at kitchen tables across America.

Be Pro Be Proud’s culture is one of collaboration and shared commitment. While there is an organizational structure, the input of all team members is expected and respected across divisions.

Responsibilities

• Process vendor invoices, code to the appropriate accounts and cost centers, and prepare payment runs for Chief Financial Officer approval;
• Record and reconcile grant and contribution receipts across both entities on a timely basis;
• Record daily journal entries for Be Pro Be Proud, Inc. and Associated Industries of Arkansas Foundation, Inc.;
• Reconcile all bank and credit card accounts monthly and resolve discrepancies; reconciliations are subject to review and approval by the Chief Financial Officer;
• Assist the Chief Financial Officer with month-end close procedures and supporting schedules;
• Maintain schedules of restricted net assets by grant;
• Assist the Chief Financial Officer in pulling documentation for grant reimbursement requests and financial reports;
• Maintain organized digital and physical records of all financial transactions;
• Prepare 1099 documentation annually for applicable vendors;
• Support audit preparation by providing schedules, reconciliations, and source documents as requested; and
• Other duties as assigned.

Qualifications

Required

• Associate’s or Bachelor’s degree in Accounting, Business, or a related field — or equivalent experience;
• Minimum 2 years of bookkeeping or accounting experience, preferably in a nonprofit or multi-entity environment;
• Proficiency with QuickBooks Online and Microsoft Excel;
• Strong working knowledge of accounts payable, accounts receivable, and bank reconciliation processes;
• High degree of accuracy and attention to detail, with the ability to identify and resolve discrepancies before they become problems;
• Strong organizational skills and the ability to manage multiple recurring deadlines; and
• Strong written and oral communication skills.

Preferred

• Experience with nonprofit fund accounting and grant tracking;
• Experience supporting an external audit or annual review; and
• Working knowledge of a CRM platform and the ability to use it to support financial tracking and partner records.
• Represent Be Pro Be Proud positively and communicate its mission and programs accurately;
• Contribute to a collaborative culture and support team members on projects when called upon; and
• Raise ideas and concerns that contribute to the success and growth of the organization.

Compensation

• Part-time, hourly position scheduled at 25 hours per week;
• $35.00 to $40.00 per hour, based on experience and qualifications, with an annual rate review based on individual performance and contribution to the organization.

• Candidates who advance will be required to provide up to five (5) work-related references, including past employers, employees, and/or colleagues. Because this position has access to organizational financial records and payment processing, an offer of employment is contingent upon satisfactory completion of a background check.