Bookkeeper

BCS ProStaff; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

BCS ProStaff seeks an organized administrative assistant to support a busy office in Houston. You will handle customer inquiries, order processing, and daily clerical tasks related to product information and inventory.

Strong communication, attention to detail, and a willingness to learn are essential. The role requires experience with Windows-based PC operations, Microsoft Office, and familiarity with Sage 100; weekday hours are 8am–4:30pm with reliable transportation.

Qualifications

• High school diploma or equivalent required.
• Strong self-motivation and problem-solving ability with minimal supervision.
• Proficiency with Windows-based PC and Microsoft Office; Sage 100 experience preferred.
• Prior experience in a small office environment and familiarity with office operations.

Responsibilities

• Customer service: phone, email, and front counter.
• Acquire knowledge of a large product line and customer base.
• Provide stock availability, pricing, account status, and order tracking info by phone/email.
• Take and process customer orders by phone/email; generate sales orders and warehouse picking tickets.
• Address customer issues or complaints in a courteous manner.
• Process credit card payments using a PC virtual terminal.

Skills

Customer service

Problem solving

Memory and recall

Education

High school diploma or equivalent

Tools

Sage 100 (MAS)

Microsoft Office

Windows OS

Job description

• A. Learn all assigned office functions in an efficient, accurate, courteous and cooperative manner.

II. QUALIFICATIONS:

• A. Highschool graduate or equivalent.
• B. Mature and motivated self-starter with excellent memory and problem solving, who can work with minimum supervision.
• D. Computer proficiency. Operate Windows based PC with Office Suite (Word and Excel). Experience with Sage 100 (formerly MAS) software preferred. Comfort with e-mail, PDF, and other paperless office protocols.
• E. Prior experience in a small office environment, familiarity with all aspects of office operation and procedures.
• G. Reliable transportation. Weekday availability from 8am to 4:30pm.

III. ESSENTIAL JOB FUNCTIONS:

• A. Customer service: Phone, e-mail, and front counter.
  1. 1. Ability to acquire a working knowledge of a large product line and customer base.
  2. 2. Provide information on stock availability, pricing, account status, and order tracking to customers by phone and e-mail.
  3. 3. Take and process customer orders by phone and e-mail. Sales order and warehouse picking ticket generation.
  4. 4. Address customer issues or complaints in a confident, courteous manner.
  5. 5. Process credit card payments on a PC virtual terminal.
  6. 6. Learn and perform other assigned procedures in the Sage system: writing purchase orders, receiving/adjusting inventory, price quotes, paperless office functions.
• B. Light bookkeeping including daily deposits, creating purchase orders, account reconciliations, etc.
  1. 1. Cashdrawer reconciliation.
  2. 2. Accounts Receivable deposits and related ledger recording.