Bookkeeper

U.S. Facilities, Inc.; Hampton (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Vacation

Sick Time

Paid Holidays

401-K

Job summary

U.S. Facilities, Inc. seeks a detail-oriented Bookkeeper to manage onboarding, personnel records, timesheets, and project billing. You will maintain data in FileMaker, verify inputs against supervisor reports, and assist with monthly invoices and cost calculations.

The role supports contract compliance and project management, fields inquiries on policies, and coordinates with clients and subcontractors. A strong eye for accuracy is essential.

Qualifications

• Bachelor’s degree in business, accounting, finance, data science or related fields preferred.
• High school diploma or GED required.
• Experience with payroll, billing, and cost calculations is a plus.
• Strong data-entry and record-keeping abilities with attention to detail.

Responsibilities

• Facilitate onboarding and maintain personnel records in project database.
• Enter timesheets from worksites and subcontractors and verify against field reports.
• Prepare monthly project invoices and assist with cost calculations and reports.
• Develop and run reports for contract compliance and project management.

Skills

Data entry

Payroll processing

Record keeping

Attention to detail

Education

Bachelor’s degree in business, accounting, finance, data science or related fields

High school diploma or GED

Tools

FileMaker

Payroll software

Job description

U.S. Facilities, Inc., a consolidated facility management service company, is seeking Bookkeepers that can complete several tasks. This is to be accomplished on a routine basis as outlined in the following responsibilities:

• Facilitate new hire documentation and onboarding with the corporate office.
• Enter and maintain personnel records, photos, access badge information, codes, and salary information in the locally administered project database (based on FileMaker).
• Collect and enter personnel timesheets sourced from various worksites and subcontractors in the project database.
• Maintain labor charge codes in the corporate payroll system.
• Verify personnel timesheet against field documentation and reports from supervisors.
• Investigate and resolve all timesheet discrepancies with personnel and supervisors.
• Assemble personnel, subcontractor, equipment, and other direct costs for project billing.
• Input information in project database and perform detailed cost calculations and processes.
• Prepare, review, and assist with finalization of monthly project invoice to client.
• Develop statistical reports for contract compliance and project management purposes.
• Understand, disseminate, and field inquiries regarding corporate and client policies.
• Assist personnel with benefits information.
• Coordinate with client, subcontractors, and the corporate office regarding updates to charge codes for all labor, project tasks, and direct expenses authorized by the client.
• Maintain billing, payroll, and holiday calendars for personnel and subcontractors.
• Develop and run scripts in the project database to prepare reports.
• Compile and assist with project safety metrics.
• Assist with compliance with federal, state, and local legal requirements by studying requirements, and support adherence to requirements.
• File necessary reports and advise management on needed actions.
• Contribute to team effort by supporting management goals and initiatives.
• Answer and direct phone calls as needed.
• Organize and schedule appointments and meetings.
• Maintain personnel, client, and subcontractor contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies, services, and equipment as authorized by supervisor and/or USF Senior Project Manager.
• Submit and reconcile expense reports.
• Provide general support to client and/or public.
• Provide information by answering questions and requests.
• Handle multiple projects and tasks concurrently.
• Any other duties as assigned by a supervisor and/or USF Senior Project Manager.

Education:

• Bachelor’s degree in business, accounting, finance, data science or related fields (preferred)
• High school diploma or GED equivalent (required)

Pre-employment Requirements:

• A fingerprint based Criminal History Records Check (CHRC) will be conducted prior to employment.
• Drug Screening will be conducted prior to employment.
• 18 years of age or older
• Virginia Driver’s License in good standing

Compensation:

• $20.00-25.00/Hourly
• Vacation
• Sick Time
• Paid Holidays
• 401-K

NOTE: This position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations.

Management will determine when essential positions are required. Valid driver's license is required. DMV records check is required. Criminal History Records Check and Fingerprint check is required.

Notice to applicants and employees of availability of AAP for Protected veterans and for individuals with a disability [41 C.F.R. 60-300.41 and 41 C.F.R. 60-741.41]: U.S. Facilities, Inc. (USF) is a covered federal contractor subject to the requirements of the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), as amended and Section 503 of the Rehabilitation Act of 1973, as amended. As such, USF is bound by the terms of VEVRAA and Section 503, and shall not discriminate against individuals with disabilities, and is committed to take affirmative action to employ and advance in employment protected veterans and individuals with disabilities. USF maintains an Affi ...

#USFIND01