Accounting Specialist

Chicago Foundation for Women; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Job summary

The Chicago Foundation for Women is seeking an Accounting Specialist to support day-to-day financial operations and assist the Chief Operating Officer with recording transactions.

You will manage accounts payable and receivable, process deposits, enter invoices in Fund EZ, and help prepare monthly financial statements and grant reconciliations. This role requires attention to detail and reliability in a nonprofit Chicago-based office.

Responsibilities

• Receive revenue and deposits; maintain cash receipts files.
• Route and file invoices; code and obtain approvals.
• Enter approved invoices in Fund EZ; prepare checks for signature; coordinate mailing.
• Reconcile monthly revenue between Fund EZ and Raiser's Edge; maintain vendor files and W-9s up to date.
• Assist with monthly financial statements and annual audits.

Job description

The Accounting Specialist is responsible for supporting internal day-to-day financial operations and performing accounting transactions by supporting the Chief Operating Officer in office financial recording.

How the Accounting Specialist Position Breaks Down:

Accounts Receivable

• Receive incoming revenue and other receipts, and prepare Daily Income Sheet
• Deposit checks via Remote Deposit Capture
• Scan daily deposits and file in appropriate Development folder
• Upload credit card transactions
• Maintain cash receipts files by date
• Shred incoming checks after 90 days
• Process and post daily cash receipts in accounting software (Fund EZ), including check deposits and credit card payments; verify donation/payment type in fundraising program (Raiser’s Edge)
• Maintain Receivables records
• Perform monthly revenue reconciliation between Fund EZ and Raiser’s Edge by the 3rd workday of the month

Accounts Payable

• File electronic copies in Finance folder under Accounts Payable/Invoices/Due
• Route invoices for proper coding, backup, and approval
• Track and file credit card receipts
• Enter approved invoices in Fund EZ
• Prepare checks and forward to account signer for signature
• Coordinate mailing out checks and appropriate backup
• Update Fund EZ for ACH payments made
• Maintain vendor files, assuring all W-9s are up to date
• Assign account numbers and cost centers for invoices, check requests, and requests for reimbursement
• Secure receipts and other appropriate backup for credit card charges
• Maintain and file paid invoices, check requests, and reimbursements
• Reconciliation and Statement Preparation
• On a monthly basis, reconcile revenue as recorded in Fund EZ with donations entered in Raiser’s Edge
• Update Giving Councils and Giving Circles Fund Balance Statements (monthly basis)
• Update statements and prepare letters to Donor Advised Fund holders (semi-annual basis)
• Communicate and enforce purchasing policies and payment requisition procedures with staff and vendors
• Prepare the monthly reconciliation of all balance sheet accounts
• Assist in the preparation of monthly financial statements

Other Finance & Accounting

• Enter fiscal year operating budget data into Fund EZ
• Reconcile annual grant disbursements by grantee, amount, and fund with Foundant (GMS)
• Assist with annual external audit and periodic audits

Other

• Attend and actively participate in required educational programs and departmental and staff meetings
• Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations
• Perform other duties as assigned by supervisor and President/CEO

COMPENSATION

The salary range is $50,000-60,000 depending on experience and qualifications.