Booking Specialist - OC Jail

Outagamie County; Appleton (WI); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Wisconsin Retirement System Pension

Job summary

Outagamie County is seeking a Booking Specialist to perform clerical duties and monitor jail activities at the Outagamie County Jail in Appleton, Wisconsin. The role handles jail records, court documents, inmate accounts, and communications with family members, officers, and the public.

Responsibilities include maintaining accurate records, processing receipts, monitoring inmate movements, and supporting scheduling and administrative tasks to ensure compliance with department policies.

Qualifications

• Requires high school diploma or GED.
• Office or police-related experience preferred.
• Basic accounting knowledge helpful for utility assignments.
• Ability to maintain confidentiality and follow instructions.

Responsibilities

• Maintain manual and computerized jail records and court documents.
• Monitor inmate activity logs and handle receipts for inmate money and property.
• Answer questions about inmates from family, officers, attorneys, and the public.
• Access warrant information and coordinate with counties with outstanding warrants.
• Sort, deliver, and distribute staff mail; maintain office supply inventories.
• Monitor jail activities and assist with visitor check-in and policy adherence.

Skills

Record keeping

Communication

Judgment under pressure

Confidentiality

Education

High school diploma or GED

Tools

TIME system

Job description

The Booking Specialist performs all clerical duties and monitors jail activities in the Outagamie County Jail.

320 S. Walnut St.
Appleton, WI 54911

Hours:
Schedules that could be available, flexibility:
1400–0000, off Friday–Sunday
1400–0000, off Saturday–Monday

We offer a comprehenisve benefits package including being a part of the Wisconsin Retirement System Pension!

Learn more today by visiting: https://www.outagamie.gov/Our-County/Human-Resources/Employee-Benefits-Information

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Maintains manual and computerized file systems for jail records, court documents, and miscellaneous accounts. Documents court information. Determines probation status on inmates, and contacts their probation officer if necessary.
• Maintains accurate inmate activity logs such as court appearances, outside agency warrants, in-house disciplinary hearings, inmate account information, etc. Issues receipts when receiving inmates' money, personal property, etc. Notifies Correctional Officers when Huber and Alternative to Incarceration (ATIPS) inmates return.
• Receives telephone calls and answers questions about inmates from family members, Patrol Officers, attorneys, the general public, etc.
• Accesses warrant information from the TIME system for inmates, and contacts counties that have outstanding warrants.
• Sorts, delivers, and distributes staff mail. Maintains inventories of office supplies.
• Monitors jail activities through visual and audible devices, takes appropriate action according to department policy.Controls elevators and access to and from the jail, greeting, checking identification and logging of all visitors.
• Monitors inmate receiving, notifying Booking of incoming inmates and demeanor.
• Monitors jail alarms, following department policy for emergencies and false alarms.
• Position may also include maintaining accounts and managing funds for lock-up and Huber inmates, receiving paychecks, paying bills, providing allotted spending money, charging board for Huber inmates, etc.Assisting with the monthly preparation of the jail employee's work schedule, balancing inmates' accounts and depositing money, and classifying inmates in accordance with corrections policy.

• Graduate from high school or GED.

• Office and police related experience desired, accounting experience desired for utility assignments

• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

• May also need knowledge of basic accounting principles and ability to solve accounting problem.
• Ability to organize and maintain accurate and complete records, and prepare clear and comprehensive reports.
• Ability to maintain good composure and exercise good judgment, especially in emergency situations.
• Ability to use tact and diplomacy when dealing with inmates, family members, agencies, officers, general public, etc.
• Ability to organize and schedule work effectively and cooperatively with co-workers.
• Demonstrated ability to comply with appropriate safety regulations.
• Ability to maintain confidentiality.
• Ability to effectively communicate in English and understand and follow written and verbal instructions.
• Ability to lift, carry, push, pull, or otherwise move objects up to 25 pounds, understanding and utilizing proper body mechanics.