BOI Technician

California Department of Industrial Relations; Alameda (CA); On-site; USD 58,000 - 72,000; Full time

Job summary

The California Department of Industrial Relations is seeking an Office Technician (Typing) to support BOI case processing and administrative tasks in multiple California offices. The role includes creating BOI cases, managing the BOI Outlook inbox, and preparing notifications when cases are opened or closed.

Responsibilities also include typing, mail/document handling, records management, and assisting with hiring processes for BOI staff.

Qualifications

• Typing speed must meet minimum as designated on CalCareers class specifications.
• Ability to type accurately while transcribing and preparing documents.
• Experience with office document management and mail handling.

Responsibilities

• Create BOI cases in the case management system.
• Manage the BOI Outlook inbox and monitor communications.
• Type, file, and handle mail and documents with records management processes.
• Prepare and review documents; support hiring processes for new BOI staff.
• Provide administrative support to the Chief Investigator, Administrative Chief of BOI, and Chief Counsel.

Skills

Typing speed

Job description

Office Technician (Typing)

The Office Technician (Typing) is responsible for creating BOI cases in the case management system, managing the BOI Outlook inbox, sending out both correspondence and required notifications to the appropriate parties when a case is opened and closed, typing, mail and document handling, filing, records management, document preparation and review, oral communications, record keeping, ordering and maintaining supplies and equipment. This position will provide support with the hiring process of new BOI staff. The incumbent can also provide administrative support to the Chief Investigator, Administrative Chief of BOI, and Chief Counsel.

• BOI is looking to fill two Office Technician positions in either Sacramento, Oakland, or Los Angeles Office. Please also see other postings under a different job control in CalCareers for the other locations. If you are interested in more than one location and/or position, please submit an application to each job control. ***

To be considered for this Office Technician (Typing) job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility.

You will find additional information about the job in the Duty Statement.

Working Conditions

1515 Clay Street, Suite 1901
Oakland, CA 94612

The Office Technician works in an air-conditioned office building with natural and artificial lighting. In addition, the incumbent works in a typical office setting with an interior workstation in a smoke-free environment. While performing assigned duties, the incumbent may be required to assist team members and professional staff. The incumbent may also be required, for extended periods of time, to operate a computer terminal and transcribe tapes from a transcribing machine, and to photocopy and assemble documents.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.