Body Shop Parts Coordinator

D&S Automotive; Elyria (OH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, vision, dental

PTO & holidays

401(k) with company match

Volunteer program

Job summary

D&S Automotive in Northeast Ohio is seeking a Body Shop Parts Coordinator to manage parts check-in, organize supplies, and maintain a clean, safe work area within our collision operations. This full-time role runs Monday–Friday, 8:00 AM–5:30 PM and reports to the Collision Center Manager.

This position handles invoice entry, file closures for parts, tracking returns and credits, and supporting asTech invoice processing.

Qualifications

• High school diploma or equivalent.
• Valid driver's license and ability to pass a background check.
• At least one year automotive parts experience preferred.
• Proficient with computers.
• Familiarity with CCC One estimating software a plus.
• Experience with parts ordering software such as Parts Trader, Parts Bridge, etc. preferred.

Responsibilities

• Oversees check-in, staging, and organization of parts.
• Check in and store shop and paint supplies.
• Enter invoices for scans and calibrations (asTech).
• Enter and scan invoices; coordinate with accounting for entries.
• Finalize files with part exceptions and charge out shop part lines.
• Track returns and pending credits; update weekly Pending Credit Report.
• Maintain a shop pay reporting for damaged/missing parts.
• Perform other duties as assigned by supervisor.

Skills

Attention to detail

Effective communication

Highly organized

Willingness to learn

Fast-paced environment adaptability

Education

High school diploma or equivalent

Tools

CCC One estimating software

Parts Trader

Parts Bridge

Job description

Parts Coordinator

Who We Are

D&S Automotive was founded in 1977 and has since grown to become a leader in Northeast Ohio collision repair and automobile restyling. The company is locally owned and headquartered in Mentor, Ohio, with a total of six locations, two in Mentor, and one each in Chardon, Elyria, Kirtland, and North Ridgeville. D&S Automotive's unrivaled customer experience and attention to detail has earned them a reputation in the community for its award-winning service, quality customer care and community involvement.

What We Value

Philanthropy: We believe our communities shape our business. We embrace philanthropy and maintain a culture of giving to better our community, just as it betters us.

Family: Families support, respect, and work together toward common goals. We foster a welcoming atmosphere where employees can build camaraderie and elevate teamwork.

About the Position

The Body Shop Parts Coordinator supports collision operations by managing parts check-in, organizing supplies, and maintaining a clean work environment. This role also handles invoice entry, file closures related to parts, and tracks returns and credits. Additional duties include maintaining reports and serving as the primary contact for asTech invoice processing. Strong attention to detail and multitasking skills are essential in this fast-paced role.

Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM

Reports To: Collision Center Manager

Benefits Include:

• Competitive compensation based on experience, medical, vision, dental, PTO, paid holidays, paid volunteer program, paid life insurance, and 401(k) with company match.

Primary Job Functions

• Warehouse Operations: Oversees check-in, staging, and organization of parts; maintain a clean, safe, and orderly warehouse.
• Shop & Paint Supplies: Check in and put away all shop and paint supplies, including stock orders.
• asTech Support: Enter invoices for scans and calibrations.
• Invoicing: Enter and scan invoices; collaborate with accounting to verify and process all entries.
• File Closing: Finalize files with part exceptions and charge out shop part lines.
• Returns & Credits: Track returns and pending credits; update and send weekly Pending Credit Report; request credit memos and coordinate returns with warehouse staff.
• Shop Pay Reporting: Maintain a report for shop pay items such as damaged/missing parts, sublets, and non-returnable parts.
• Other Duties: Perform other duties as assigned by supervisor(s)

Minimum Requirements

• High school diploma or equivalent
• Valid driver's license and ability to pass a background check
• At least one year automotive parts experience preferred
• Proficient with computers
• Familiarity with CCC One estimating software a plus
• Experience with parts ordering software such as Parts Trader, Parts Bridge, etc. preferred

Characteristics Sought

• Attention to detail
• Effective communication
• Highly Organized
• Willingness to learn
• Ability to thrive in a fast paced and ever changing environment

Physical Requirements

• Periodic lifting and carrying of objects over 50 pounds
• Reaching above and below shoulder level
• Extended periods of kneeling, bending, squatting, and stooping
• Manual dexterity and eye/hand coordination for operating equipment
• Exposure to repetitive tasks involving hand and arm motion
• Possible exposure to fumes, chemicals, dust, and noise in the repair center

Disclaimer

The above statements describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities, duties, and skills required. Additional duties may be assigned as needed.

D&S Automotive is an Equal Employment Opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

All candidates upon Offer of Employment will be required to submit to a Background Check, where we check for prior felonies. In addition, we run a Motor Vehicle Report to check for a valid driver license, prior citations/suspensions and total points on the license, if applicable.

Updated April 22nd, 2025