Board Liaison (Remote)

The Recruitment Alliance by HRKS; United States; Remote; USD 70,000 - 110,000; Full time

Job summary

National Medical Fellowship is seeking a Board Liaison to lead governance, strategy, and board engagement from a remote location. You will coordinate meetings, maintain records, and support the CEO/Executive team with policy and communications.

Strong governance experience and top-notch organization are essential. You will manage board communications, vendor relationships, and CRM data while coordinating travel for board events.

Qualifications

• 5+ years of professional nonprofit operations, governance, or executive/board support.
• Experience supporting Boards of Directors or senior executives.
• Strong project management, event planning, and organizational skills.
• Excellent written and verbal communication skills.
• Proficient with business applications and board portal technology.
• Advanced Microsoft Suite proficiency (Teams, Word, Excel, PowerPoint, Outlook) and digital PM tools like Discord.
• Hands-on experience managing complex virtual meetings (Zoom breakout rooms, time extensions, real-time troubleshooting)
• Strong ethical standards and ability to manage confidential information.
• Strategic, analytical thinker able to work in a fast-paced environment.
• Ability to travel periodically for Board meetings, retreats, and events.

Responsibilities

• Coordinate orientation for new Board members, officers, and Committee Chairs.
• Plan, organize, and manage all Board and Committee meetings, including logistics and retreats.
• Draft and distribute agendas, resolutions, minutes, and governance documentation.
• Maintain Board portal, official records, and compliance with bylaws and retention policies.
• Compose and track resolutions, policy updates, and bylaw revisions with legal counsel.
• Support governance best practices research and policy development.
• Ensure accurate and complete Board documentation and historical records.
• Maintenance of Board SOPs.
• Serve as liaison and relationship manager for Board members.
• Manage Board communications with leadership and respond to inquiries.

Skills

Nonprofit operations

Governance support

Board support

Project management

Event planning

Communication skills

Microsoft Suite

Discord

Zoom

Board portal technology

CRM

Tools

Microsoft Suite

Discord

Zoom

Board portal technology

CRM

Job description

This is a remote position.

National Medical Fellowship

One of the first diversity focused organizations in the United States, National Medical Fellowships (NMF), founded in 1946, is the nation's premier 501(c)(3) non‑profit organization seeking to eliminate health care disparities by increasing the number of Black, Indigenous, and People of Color (BIPOC) physicians and other health care professions working to advance health equity.

NMF works to expand access to education in health care professions, strengthen partnerships with institutions providing this education, and increase a sense of belonging for BIPOC students by enhancing its financial, communal, and emotional support. NMF also offers resources for physicians and other providers already working in health care and seeks to increase diversity and welcome excluded communities to participate in clinical research. To ensure that clinical research findings benefit all populations, NMF works to increase the number of BIPOC researchers and investigators leading clinical trials and diversify participants in clinical research. In these ways, NMF unabashedly disrupts the systems and structures that erect barriers which impede talented and committed BIPOC students and providers from aiding communities made vulnerable by historic disinvestment and disenfranchisement.

Reporting to the CEO and CFO, the Board Liaison leads strategy, operations, and engagement for the Board of Directors, including stewarding board relationships and coordinating meetings, communications, and education. The role partners closely with the President and CEO and under the CEO’s direction supports governance, strategic direction, and board effectiveness while ensuring accurate records and strong board operations.

The Board Liaison serves as the primary point of contact for the Board, Board Committees, and Advisory Councils, ensuring governance matters are managed smoothly and effectively. This role supports both the Board and Executive Management Committee (EMC) as a methodical thinker and project manager and provides leadership for board engagement and fundraising initiatives.

KEY RESPONSIBILITIES

Governance and Board Operations:

• Coordinate orientation for new Board members, officers, and Committee Chairs
• Plan, organize, and manage all Board and Committee meetings, including logistics, materials, and speakers, including annual Board retreats
• Draft and distribute agendas, resolutions, minutes, and governance documentation
• Maintain Board portal, official records, and compliance with bylaws and record retention policies
• Compose and track resolutions, policy updates, and bylaw revisions in coordination with legal counsel (engagement with legal counsel requires approval of CFO/CEO)
• Support governance best practices research and policy development
• Ensure accurate and complete Board documentation and historical records
• Maintenance of Board Standard Operating Procedures (SOPs)

Board Engagement and Support:

• Serve as primary liaison and relationship manager for Board members to the entity
• Manage Board communications in collaboration with Marcoms and respond to inquiries on behalf of leadership
• Coordinate Board calendars, travel, retreats, and key events
• Track Board member engagement, assignments, and participation
• Support CEO priorities and Board‑related communications including talking points and policy briefs

Operations and Administration:

• Oversee vendors, contractors, and consultants supporting Board activities
• Manage Board‑related expenses and budget tracking
• Coordinate internal collaboration for Board materials and reporting
• Maintain CRM and Board data including member profiles and preferences, collaborate with Development regarding same
• Analyze follow‑up items and generate reports to support Board decision‑making

Requirements

• 5+ years of professional experience in nonprofit operations, governance, or executive/board support
• Experience supporting Boards of Directors or senior executives
• Strong project management, event planning, and organizational skills
• Excellent written and verbal communication skills
• High proficiency with business applications and board portal technology
• Highly adept across the Microsoft Suite (Teams, Word, Excel, PowerPoint, Outlook) and digital project management/communication tools like Discord.
• Hands‑on experience managing complex virtual meetings (Zoom breakout rooms, time extensions, and real‑time troubleshooting)
• Strong ethical standards and ability to manage confidential information
• Strategic, analytical thinker able to work in a fast‑paced environment
• Ability to travel periodically for Board meetings, retreats, and events

Location: Remote, but must be able to work within the Eastern Time Zones to ensure adequate daily overlap with the team.

Candidates selected to move forward will be required to submit a writing sample and complete a job assessment.

Benefits

• Competitive salary, commensurate with experience
• Comprehensive benefits package, including health, dental, and vision insurance
• Employer‑contributed retirement plan
• Generous paid time off
• Flexible work arrangements to support work–life balance
• Opportunities for professional development and growth